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HomeMy WebLinkAbout19-Parks and Recreation gib CITY OF SAN BERNARDINO —REQUEST FOR COUNCIL ACTION From:Kevin Hawkins, Director Subject: RESOLUTION RATIFYING THE SUBMITTAL OF A GRANT APPLICATION TO Dept: Parks, Recreation & THE COMMUNITY ACTION PARTNESHIP OF Community Services Dept. SAN BERNARDINO COUNTY FOR AMERICAN RECOVERY AND REINVESTMENT ACT COMMMUNITY Date: July 9, 2009 SERVICES BLOCK GRANT FUNDING IN THE AMOUNT OF $29,475 TO SUPPLEMENT FUNDING FOR THE SENIOR COMPANION PROGRAM. M/CC Meeting Date: August 3, 2009 Synopsis of Previous Council Action: 6/15/09 Resolution 2009-151 was adopted, ratifying submittal of a continuation grant application to the Corporation for National and Community Service and accepting funding in the amount of$295,349 from the Corporation for National and Community Service to continue the administration and operation of the Senior Companion Program for the period of July 1, 2009 through June 30, 2010. 7/14/09 Grants Ad Hoc Committee recommended item be sent to full Council. Recommended Motion: Adopt Resolution. 0 (/1. tL � , Signature Contact person: Kevin Hawkins Phone: 5030 Supporting data attached: . : ;-. ;- I ._ .„ . Ward: A Wards FUNDING REQUIREMENTS: Amount: Grant Revenues of S29,475, with no grant match requirement. Source: (Acct. Description) Federal and State Programs Fund Finance: Council Notes: ..,Q_0067 dO Agenda Item No. �/ 9 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Suiect• Resolution of the City of San Bernardino ratifying submittal of a grant application to the Community Action Partnership of San Bernardino County for American Recovery and Reinvestment Act Community Services Block Grant funding in the amount of $29,475 to supplement funding for the Senior Companion Program through June 30, 2010. Background: The City of San Bernardino has participated in the Senior Companion Program since 1975. Senior Companions provide assistance to clients (most of whom are elderly) with physical, emotional, or mental health limitations. Senior Companions serve an average of twenty hours a week and receive stipends of $2.65 per hour. Currently, the Senior Companion Program averages 66 Companions, who provide over 286 clients with 68,640 hours of personal service each year. Services include companionship, meal preparation, grocery shopping, and transportation to medical appointments and pharmacies. On June 15, 2009, Council adopted Resolution No. 2009-151, ratifying submittal of a continuation grant application to the Corporation for National and Community Service (CNCS) and accepting funding in the amount of$295,349 from the CNCS to continue administration and operation of the Senior Companion Program for the period of July 1, 2009 through June 30, 2010. Staff from the City's Senior Companion Program recently became aware of the opportunity to apply to the Community Action Partnership of San Bernardino County for American Recovery and Reinvestment Act Community Services Block Grant funding for additional funding to supplement the existing Senior Companion Program. The submittal deadline for the grant application was July 27, 2009; therefore, the grant application has been submitted. Grant funding in the amount of $28,300 would assist the Senior Companions by providing additional volunteer travel reimbursement funding for the program. Annually, CNCS provides $30,500 to reimburse the Senior Companions at the rate of$.40 per mile; last year the funding was depleted before the end of the program year, resulting in volunteers not being reimbursed for their travel expenses. Without the reimbursement for travel expenses, they can not volunteer. In order to continue providing the necessary services to seniors in need, it is necessary to offer the volunteers adequate travel reimbursement. Additionally, 2% of the costs of the Program Manager's salary and benefits (a total of $1,175) has been budgeted in this grant application. The Grants Ad Hoc Committee considered the proposed grant submittal at their meeting on July 14, 2009 and recommended that the item be forwarded to the full Council. Financial Impact: Grant funding is being requested in the amount of$29,475.00 to supplement the City's existing Senior Companion Program. There is no City match requirement. Recommendation: Adopt Resolution. • C v:_ 1 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE 3 SUBMITTAL OF A GRANT APPLICATION TO THE COMMUNITY ACTION PARTNERSHIP OF SAN BERNARDINO COUNTY FOR AMERICAN RECOVERY 4 AND REINVESTMENT ACT COMMUNITY SERVICES BLOCK GRANT FUNDING IN THE AMOUNT OF $29,475 TO SUPPLEMENT FUNDING FOR THE SENIOR 5 COMPANION PROGRAM THROUGH JUNE 30, 2010. 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 7 CITY OF SAN BERNARDINO AS FOLLOWS: 8 SECTION 1. That the Mayor and Common Council hereby ratify the submittal of a 9 grant application to the Community Action Partnership of San Bernardino County for 10 American Recovery and Reinvestment Act Community Services Block Grant funding in the 11 amount of$29,475 to supplement funding for the Senior Companion Program through June 30, 12 13 2010, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by 14 reference as fully as though set forth at length; and 15 SECTION 2. That the grant amount of$29,475 for the period ending June 30, 2010 be 16 accepted. 17 /// 18 /// 19 /// 20 21 /// 22 /// 23 /// 24 /// 25 /// 26 /// 27 28 8- 3 n°) I°1 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE 1 SUBMITTAL OF A GRANT APPLICATION TO THE COMMUNITY ACTION 2 PARTNERSHIP OF SAN BERNARDINO COUNTY FOR AMERICAN RECOVERY AND REINVESTMENT ACT COMMUNITY SERVICES BLOCK GRANT FUNDING 3 IN THE AMOUNT OF $29,475 TO SUPPLEMENT FUNDING FOR THE SENIOR COMPANION PROGRAM THROUGH JUNE 30, 2010. 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 6 and Common Council of the City of San Bernardino at a 7 meeting thereof, held on the day of , 2009, by the following vote,to wit: 8 Council Members: AYES NAYS ABSTAIN ABSENT 9 ESTRADA 10 BAXTER 11 BRINKER 12 13 SHORETT 14 KELLEY 15 JOHNSON 16 MC CAMMACK 17 18 City Clerk 19 20 The foregoing resolution is hereby approved this day of 2009. 21 22 Patrick J. Morris, Mayor City of San Bernardino 23 Approved as to Form: 24 25 By: .SIYri., PeA4-1-i-er /J es F. Penman, City Attorney 26 ( 27 28 Community Action Partnership of San Bernardino County �/Qction Application for ARRA CSBG Funding ....- ^ 2009-2010 Please read Application Instructions first, and refer to them while completing this Application. SUBMISSION DEADLINE: Monday,July 27,2009,4:30 pm Hard Copy: Electronic Copy: Community Action Partnership of San Bernardino County zbrown)capsbc.sbcountv.F_Yov ATTN: Grants Management Department 909-723-1525 696 S. Tippecanoe Ave. San Bernardino, CA 92415-0610 Section I-Agency Information AGENCY NAME City of San Bernardino Senior Companion Program ADDRESS 600 West 5th Street CITY, STATE, ZIP San Bernardino, CA 92410 PRIMARY CONTACT Betty Deal TITLE Program Manager PHONE 909-384-5413 FAX 909-889-9801 EMAIL dealbe @sbcity.org WEB ADDRESS Section II-Funding Priority (please check one) xx Asset Building/Development ❑Food Network Expansion ['Youth Training& Employment Section III-Certification As a part of the efforts to ensure transparency and accountability,the Recovery Act requires Federal • agencies and grantees to track and report separately on expenditures from funds made available through the stimulus bill. In addition, no ARRA funds may be expended prior to the start of the contract period. © The agency acknowledges that it is aware of the transparency and accountability requirements of ARRA and has the capacity to track CSBG Recovery Act program activities and expenditures separately from all other funding. Section IV-Signatures The undersigned hereby certify that they are authorized to sign the application, that the agency complies with the requi ements of e ARRA CSBG Local Plan, and the info- =- ect. -Name] Executive Director [Name] Board Chair Date Date Page 1 of 8 6 eow.uwir ection V—Objectives and Need for Assistance [7,500 Character Max] The Federal Senior Companion Program has two objectives: 1)to provide meaningful volunteer opportunities to low-income seniors(60+)which include a non-taxable stipend,meal and transportation reimbursements to supplemnt their incomes.2)To provide personal in-home services at no cost to adults who are elderly,disabled or isolated For Companions,it allows low-income seniors to perform the services without costing them to volunteer.Without the reimbursement for gasoline they could not afford to volunteer.The maximum income allowed to serve as a companion is$13,350.00 for a family of one and $18,215.00 for a family of two.The average annual income of our volunteers is$9,600.00. The clients' need for assistance includes transportation to medical appointments,to pharmacies and grocery-shopping,meal preparation,socialization,assistance with household management, etc.to adults who cannot perform at least one activity of daily living For the clients,these free services prevent or delay their need for impersonal,expensive institutional placement and enhances their quality of living.They rely on their weekly visits and look forward to seeing their Companions,knowing that their needs will be taken care of with loving care. For this program to continue providing these necessary personal services to the less-fortunate adults in the communities it serves,we need to be able to offer the low-income senior volunteers adequate transportation reimbursement Because they must meet federal low-income requirements,the amount they receive from Social Security and/or SSI does not cover the expenses. Thus,it would cost them money to volunteer and they would not be able to take advantage of the benefits of this program which would help them to achieve self-sufficiency. Page 2 of 8 • 3ACt or •Sri' .vo..,....... ,ction VI—Project Description [7,500 Character Max] The Senior Companion Program is a part of Senior Corps along with Foster Grandparents and the Retired and Senior Volunteer Program. Senior Corps is administered by the Corporation for national and Community Service,the federal agency that supports services and volunteering programs to improve lives, strengthens communities and foster civic engagement. There are over 200 programs across the nation. The City of San Bernardino has been the local grantee for 35 years. Low-income seniors 60 and older receive 20 hours of pre-service training and are matched with adults who live in their communities. Services include companionship,meal-preparation, grocery shopping, assistance with household management(no housekeeping),reading,writing, transportation to medical appointments,pharmacies,post office,senior centers,etc. Respite services are also provided to family caregivers to give them a break from the 24-7 care of a family member who has suffered a stroke,heart attack, amputation,or dementias such as Alzheimer's Disease. The area of service includes the inland empire cities of San Bernardino, Highland,Yucaipa, Redlands, Colton,Rialto and Fontana as well as the high desert cities of Victorville,Apple Valley and Hesperia. Page 3 of 8 tAction section VII—Expected Outcomes A. Jobs Created or Retained Position/Title PS Mender mui Description of Duties [iuo.new Created Retained Senior Companion Companionship, meal-preparation, ❑ El transportation to doctors, grocery ❑ p shopping, pharmacies, respite ❑ ❑ Se.L V ic.tb, e' L . D ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ D- O ❑ ❑ ❑ ❑ ❑ ❑ ❑ - ❑ ❑ o ❑ Page 4 of 8 Ask 3A B. Clients Served [7,500 Character Max] National Performance Indicator A)#of Participants B)#of Participants C)%of Participants Enrolled in Program expected to achieve expected to achieve outcome(Target) outcome(C=B/A) [100 Character Max] 60 vols + 275 60 vols + 275 100% [100 Character Max] clients clients [100 Character Max] Page 5 of 8 ailli tAct n, Ter 'ection VIII—Organizational Capacity [7,500 Character Max] The City of San Bernardino has been the grantee of this program for 35 years. The Program Manager has directed the program for over 23 years. High praises have been received from local, state and national levels. The City has also been the grantee for the Retired and Senior Volunteer Program(also under CNCS)since 1974 and the Senior Nutrition Program whose grant comes from the State through the County Department of Aging and Adult Services for over 25 years. The Senior Services Program Managers are supervised by the Human Services Program Manager who is on site,who reports to the department's Community Recreation Manager,who in turn reports to the Director of the department. • Page 6 of 8 Section IX-Organizational Checklist Please provide a copy of the following: Roster of Board of Directors Advisory Council I1 IRS 501(c)(3)Determination Letter N/A Most Recent Audited Financial Statements See A-133 letter Copy of Certificate of Insurance Most Recent 990 Filing N/A ❑ Articles of Incorporation with Certification from Secretary of StateN/A El Current Agency Operating Budget Section X-Budget Information Attach Budget Form CAP 425 S Budget Summary Attach Budget Form CAP 425 1.1 Personnel Costs Attach Budget Form CAP 425 1.2 Non-Personnel Costs Section XI-Budget Narrative [2,000 Character Max] Administrative Program Manager: 2% of $42 , 800 . 00 Salary $ 856.00 2% of $15 ,950. 00 Fringe Benefits 319.00 Total CAPCSBG $ 1, 175. 00 Program 50 local Companions-150 miles x 12 mos. @ $. 40 mile $39 ,600. 00 10 rural Companions-400 miles x 12 mos. @ $.40 mile 19, 200. 00 Total $58 ,800.00 Other Agency Funding -30, 500.00 $28 ,300. 00 Total CAPCSBG $29, 475. 00 Page 7 of 8 • Section XII—Evaluation [7,500 Character Max] Program evaluation will be conducted by several sources, including the Senior Companion Program Advisory Council (annually), and community-based agencies with SCP MOU's, including theVisiting Nurses Association, Dept. of Aging and Adult Services,Adult protective Services,the Inland Caregivers Resource Center, Pacific Hospice, Department of Mental Health, Services to the Blind,Rolling Start and the Alzheimer's Association(quarterly). Also, Companions' monthly time sheets are initialed by each client on each day of service and are certified by the Program Specialist.. (monthly) All Companions complete an annual"Satisfaction Survey"conducted by program staff and/or Advisory Council members. (annually) A random selection of clients are contacted by members of theAdvisory Council each year and complete a verbal questionnaire. (annually) Page 8 of 8 Page 1 of 3 Pages COMMUNITY ACTION PARTNERSHIP OF SAN BERNARDINO COUNTY CSBG CoMract Budget Summary CAP 425.S(Rev.06/09) ATTACHMENT I Please Indicate Reporting option: 131 Monthly CSBG FISCAL DATA-CSBG CONTRACT BUDGET(SUMMARY) "tractor Name. City of San Bernardino Contract Number. Contract Senior C' .iprvini Prog rAin Amount: rrepared By: Contract Betty Deal Term: Telephone#: Fax# 909-384-5413 909-889-9801 Date: Email: July 8, 2009 dealbe@sbcity.org SECTION 10:ADMINISTRATIVE COSTS Line Description CSBG Funds Item trattfl Salaries and Wages Program Manager 2% of $42, 800 . 00 856.00 rin e Benefits sk"'-g F rnli4 g Program Manager 2% of $15,950 . 00 319.00 ,10,t,vto Operating Expenses&Equipment -0- Out-of-State Travel —0— f*..#Subcontractor Services —0 Other Costs 6e:gr —0— Subtotal Section 10: Administrative Costs(cannot exceed 12%of Section 80) 1, 175.00 SECTION 20: PROGRAM COSTS Tr.*Salaries and Wages —0— fiZA:At Fringe Benefits — Volunteer Travel - 28 ,300.00 -07 Operating Expenses&Equipment —0— t Out-of-State Travel —0— pk*Subcontractor Services —0 Other Costs: —0- Subtotal Section 20: Program Costs 28,300.00 SECTION 40: Total CSBG Budget Amount(Sum of Subtotal Sections 10 and 20) 29 ,475. 00 SECTION 70:Enter"Other Agency Operating Funds" 295,349.00 SECTION it Agency Total Operating Budget(Sam of Sections 40 and 70) 1 324,824. 00 lf:thide - SZ:11.::- —0- m o o 0 as I41 1a 1 ‘_11„ , o +Z c V E Eft s � E (Nil F * E v da to ', << E n. o = u w co 4-) m I— r-� •• Jvr..-, 0 o U 5 Cl) w .A u)) 0 0 O rn y N V _I 1 W N ev C9 '* s v J O) v t a c W Q a 00 .0 rA E da Z � CO I � wiaE N e 0 ”- 'o • N E € o ow Q '?'" $ Q c W Z H ON �b N , ii < W_ r°„ O CL e — J3 o V c c x E :, m 1-- o o a ;x;." 6 0 > a � `i m to a a. 1 'tea:' m rn c co) I— `s: LL, 111 'EE Cl)..'fir ,--1 Q W s,-, O a a o 0 W o > > - c 0 u . ¢ a • • en —, ,,- r a o 0 F- r,... o ; c E • v_) ; a Z 0 4 N a W 0 b Z 4' ., tr r o V Cl `t 1 0 Q , a1 Q rw Q Z I- z 0 $a z 0 •:( a) o 0 to g td rel a a N Z m Q r-1 0 F.. CT+ - !] 5 H o c 1u o co< p r T O 0 )- 1 Q CO 00 d Ce T2 ?1 0 ?1 re) Z c 1J •r1 I �1 o tr •Z a. a m , C/] 1>a c∎ I'D $•,I � a 3.1 < C Z > ii • ° 7 la o vx orto - 4- •N O rl c a m ca Z C 2 a o m 0 m a :- a- u 00 U a t- 0 Page of _3_-Pages COMMUNITY ACTION PARTNERSHIP OF SAN BERNARDINO COUNTY CSBG FISCAL DATA—Non Personnel Costs CAP 425.1.2(Rev.08109) ATTACHMENT I —BUDGET SUPPORT—NON PERSONNEL COSTS Contractor Name: City of San Bernardino Contract Number. Contract Senior Companion Program Amount Prepared By: Contract Term: Betty Deal, Program Manager Telephone#: Fax# 909-384-5413 909-889-9801 Date: E-mail Address: July 8, 2009 deal be @sbcity.org Hit Alt&Enter at the same time to begin a new line or paragraph within the cell. EXPLAIN AND JUSTIFY EACH LINE ITEM Totals must match Budget Summary-Attach additional sheet(s)if Section 10 Section 20 necessary Administrative Costs Program Costs Missing description shall result in delay of the contract execution. List all Equipment Purcheses in Excess of$5,000 per item: f -0- -0— List all Contract&Consultant Services in Excess of$5,000: r`x3 i —0— —0 l' `all Out-of-State Travel Only: 1 —0— —0— List all Subcontractor Services in excess of$5,000:SUBCONTRACTING 71 IS NOT PERMITTED FOR THIS GRANT —0— —0— Other Costs-Explain&Justify costs greater than$10,000: i.IT Development —0— —0— ii. Direct Client Purchases: —0— —0— iii.Indirect Costs: —0— —0— iv.Any additional Other Costs(attach additional sheet if necessary): —0— —0— Total Other Costs(Sum of i,ii,iii,iv): 12 _ Senior Companion Program City of San Bernardino Federal Budget July 1,2009-June 30,2010 ADMINISTRATION Salaries: Program Manager $42,800. Program Specialist 13,000. Fringe Benefits: Program Manager 3,927. PROGRAM Vol. Stipends-------------182,622. Vol. meals 18,500. Vol. Insurance-----------------500. Vol. Transportation-------30,500. Vol. Insurance 500. Vol.Recognition 3,000. TOTAL: $295.349. • -vry O. -± Stt Benin I tfttt April 6, 2009 Corporation for National & Community Service 11150 W. Olympic Blvd, Suite 670 Los Angeles, CA 90064 Attention: Gayle Hawkins, State Program Specialist This letter is being written as confirmation that the City of San Bernardino is subject to the A-133 Single Audit Act. The audit report for Fiscal Year 2007/08 was prepared with the date of January 15, 2009. The audit information was sent to the Clearing House on March 17, 2009. Sincerely, Ory T. Alvord Accountant I Senior Companion Program Advisory Council Roster Bill Alley, Senior Companion Marcie Lerner,Community Liaison 151 Judson St.,#116 Inter Valley Health Plan Redlands,CA 92374 300 S.Park Ave. 909-748-0490 P.O.Box 6002 Pomona,CA 91769-6002 Mike Clark,Associate Library Director 909-623-6333 ext. 626 Feldheym Central Library 909-629-8580(fax) 555 West 6th Street San Bernardino,CA 92410 Levi Matos,Hospice Liaison 909-381-8215 Pacific Hospice 1998 N.Arrowhead Ave. Celia Cudiamat,Director San Bernardino,CA 92405 Community Relations and Grant Programs 909-882-8466 The Community Foundation 3880 Lemon Street, Suite 300 Jessie Munoz, Senior Companion Riverside,CA 92501 363 Elm Circle 951-684-4194 ext. 114 San Bernardnio, CA 92410 909-885-4802 Nona Hall-Sandoval Assistant Executive Director Virginia Marquez,Congressional Representative Inland Caregivers Resource Center Congressman Joe Baca's Office 1420 E. Cooley Drive,Suite 100 201 North"E"Street,#102 Colton,CA 92324 San Bernardino,CA 92401 909-514-1404 909-885-2222 Sheila Futch,Representative John Taylor, Senior Companion Wilmer Amina Carter 5150 Acacia Ave. Assembly Member,6211d District San Bernardino,CA 92407 335 N.Riverside Ave. 909-863-9646 Rialto,CA 92376 909-820-5008 Rita Valencia, Senior Companion 951-235-5123 (cell) 1095 W.Kendall Dr.,Apt#M105 San Bernardino,CA 92407 Sydney Jones 909-883-5215 P.O.Box 1471 Running Springs,CA 92382 Carol Woods,RN 909-388-6000(work) Receptionist 909-867-7224(home) Central City Lutheran Mission 909-754-8178(cell) 1354 North"G"Street San Bernardino,CA 92405 Juanita Kelly, Senior Companion 909-381-6921 2250 W.Chestnut St.,#67 San Bernardino,CA 92410 909-889-7264 Revised 04/06/09 SENIOR COMPANION PROGRAM SUMMARY OF FEDERAL EXPENDITURES GRANT# FISCAL YEAR 2008/09 2008/09 2nd 3rd Total Remaining Federal 1st Quarter Quarter Quarter 4th Quarter Expenditures Funds Account# Description Budoet 123-509-5011 Personnel 41,836.00 10,455.42 10,498.26 10,113.53 0.00 31,067.21 10.768.79 123-509-5026 Fringe Benefits 12,735.00 2,724.05 2758.22 3,323.67 0.00 8,805.94 3,929.06 123-509-5111 Supplies 1,000.00 354.19 426.19 121.15 0.00 901.53 98.47 123-509-5131 Mileage 1,200.00 122.61 164.39 170.27 0.00 457.27 74273 123-509-5132 -Long Distance Travel 1,500.00 0.00 0.00 0.00 0.00 0.00 1,500.00 123-509-5505 Insurance 1,000.00 0.00 0.00 0.00 0.00 0.00 1,000.00 123-509-5174 - Printing 200.00 0.00 0.00 17.50 0.00 17.50 182.50 123-509-5175 Postage 600.00 177.18 168.32 249.95 0.00 595.45 4.55 123-509-5191 Stipends 182622.00 45.943.05 46,918.25 39,439.95 0.00 132,301.25 50,320.75 123-509-5136 Meals 18.200.00 4,510.00 4,186.00 3,700.00 0.00 12,396.00 5,804.00 123-509-5135 ' Travel 29,506.00 14,162.90 8,314.90 2.563.50 0.00 25,041.30 4.464.70 123-509-5181 Recognition 4,950.00 0.00 344.78 258.77 0.00 603.55 4,346.45 Totals 295,349.00 78,449.40 73,779.31 59,958.29 0.00 212,187.00 83,162.00 SUMMARY OF MATCH EXPENDITURES 2008/09 2nd 3rd Total Remaining Match 1st Quarter Quarter Quarter 4th Quarter Expenditures Funds Account I Description Budoet 001-386-5193 Personnel 24,472.00 8,621.58 8,884.74 8,374.89 0.00 25,881.21 -1.409.21 001-386-5193 Fringe Benefits 13,233.00 4,638.25 4.696.43 3,911.60 0.00 13,246.28 -13.28 001-386-5193 Background Checks 470.00 0.00 0.00 0.00 0.00 0.00 470.00 001-386-5193 Insurance 300.00 0.00 0.00 0.00 0.00 0.00 300.00 001-386-5193 Telephone 1.200.00 0.00 0.00 0.00 0.00 0.00 1,200.00 Totals 39,675.00 13,259.83 13,581.17 12,286.49 0.00 39,127.49 547.51 SUMMARY OF INKIND EXPENDITURES 2008/09 In-Kind 1st 2nd 3rd 4th Total Remaining Account 8 Description Budget Quarter Quarter Quarter Quarter Expenditures Funds IN-KIND Space 5,400.00 1,350.00 1,350.00 1,350.00 0.00 4,050.00 1,350.00 772-381-2407 Meals 8,332.00 370.00 418.00 446.00 0.00 1,234.00 7.098.00 772-381-2407 Physical Exams 1,650.00 400.00 200.00 0.00 0.00 600.00 1,050.00 Totals 15,382.00 2,120.00 1,968.00 1,796.00 0.00 5,884.00 9,498.00 SUMMARY OF COMMUNITY FOUNDATION EXPENDITURES 2007/08 C.Found 1st 2nd 3rd 4th Total Remaining Account# Description .. Budget Quarter Quarter Quarter Quarter Expenditures Funds 123-509-5135 Travel 9,300.00 804.90 2,537.90 2,026.60 0.00 5,369.40 3,930.60 Totals 9,300.00 804.90 2,537.90 2,026.60 0.00 5,369.40 3,930.60 FEDERAL EXPENDITURES THROUGH 03-314)9: 212,187.00 NON-FEDERAL OR MATCH EXPENDITURES THROUGH 03-31-09: 50,380.89 262,567.89 NOTE: FFR submitted to CNS on 01-22-09. • 1 VOLUNTEERS INSURANCE SERVICE VOLUNTEER ACCIDENT INSURANCE CERTIFICATE OF INSURANCE Insurer. Life Insurance Company of North America Agent The CIMA Companies,Inc. 1601 Chestnut Street 1800 N. Beauregard Street, Suite 100 Philadelphia, PA 19192 Alexandria,VA 22311-1726 A Stock Insurance Company, herein Toll Free: 1-800-468-4200 Called.The Company Association Member: Senior Companion Program Certificate of Insurance 600 West 5th Street Master Policy No.: SPS900302 San Bernardino, CA92410 This certificate is not a contract of insurance. It contains only the principal provisions relating to the coverage and payment of loss under the policy described herein. This certificate replaces any and all certificates previously issued to the Insured with respects to the policy described herein. Effective Date of Coverage: 07/0112008 Policyholder: Volunteers Insurance Service Association, Inc. THE COMPANY HEREBY CERTIFIES that the registered volunteers of the Association Member named above are insureds under the policy against loss resulting directly and independently of all other causes from accidental bodily injuries caused by an accident occurring while the policy is in force as to the Insured, provided such injuries arise out of or in the course of the hazards described. The amount of Insurance applicable per Insured with respect to the Indemnities described below is: PRINCIPAL SUM CAPITAL SUM MEDICAL INDEMNITY $2,500.00 $2,500.00 $25,000.00 INSURING AGREEMENT Persons Insured: All registered volunteers of the Association Member. Description of Hazards: This policy covers injuries arising out of or in the course of the following:while on volunteer assignment for the Association Member within the United States of America, its territories, possessions, Canada;or anywhere in the world,with respect to traveling,while on assignment or any traveling directly to and from the assignment or any incidental travel while on the assignment sponsored by the Association Member. Authorized Signature: ,t.ocpse72 Harry F. Custis Date: June 9,2008 (CASANB) Orin iLL +4- --7— ) � Q Please authorize payment to the following: Purpose of expenditure: Annual SCP Volunteer Insurance Billing Amount of Payment $470.70 Check payable to: Corporate Insurance Management, Inc. Send check to: 1800 N. Beauregard St, Ste 100,Alexandria, VA 22311 Account No.: 123-509-5505 Payment authorized by: - - - P'tc .,,, ,l.,�11 . 01M 11:3- THE LIMA COMPANIES,INC. WWW.cimaWOrid.com Insurance Brokers&Agents A Risk Management Services A Benefit Plan Consultants A international Services March 2009 TO: Corporation for National&Community Service Members RE: Renewing your volunteer insurance Best wishes to you,your staff and your volunteers,from all of us at VIS®.Your volunteer insurance renews July 1, so we've enclosed an invoice for continuation of your coverage. To keep the same coverage as theinvoiceshows -please send us your payment,and a copy ofthe invoice, hi the enclosed envelope.Your coverage will be renewed from July 1, 2009 to July 1,2010.Your cancelled check wil be your evidence of coverage until we email your renewal certificate. Important—Please include your email address in the space provided near the middle of the invoice.We need it to send your renewal certificate, and also to notify you each time we publish a new issue of VlS Connections,our risk management newsletter for VIS®customers(three times a year).The current issue is always at www.cimaworld.com/visconnections. Rates—Great News! VIS requested, and the carrier agreed, to increase the accident medical expense coverage limits for your volunteers from$25,000 to$50,000. There will be no additional increase in rates for the excess accident, excess volunteer liability or excess auto lability coverages for the 2009-2010 policy period. If you wish to add coverage—Sometimes, VIS®members who do not carry all three available coverages(accident, volunteer liability,and excess automobile liability)and wish to add coverage. It is easy to do, and the renewal is a good time to do it. Instead of sending us payment now,just email us your client code(your invoice number),the type of coverage to add,and the number of volunteers.Or,call us at the numbers listed below and we will issue and email you a revised invoice. - Resources on our Website—There are downloadable volunteer brochures, copies of all our policies,proof of loss form,. form instructions,and other resources,at www.cimaworld.com. Click on'Volunteer Insurance Gateway and you will be directed to a page where you will see a link to'Forms.' As always,we greatly appreciate your participation in our unique program,and always are happy to hear from you, any time we can be of help.Just email or call us at 800.468.4200. Your Service Team: Victoria Brooks,Account Executive,vbrooks( cimaworld.com, Toll free:800.468.4200, Extension 7301. Direct dial:703.778.7301 Joan Wankmiller,Account Executive,jwankmiller( cimaworld.om,Toll free:800.468.4200, Extension 7306. Direct dial: 703.778.7306 Association Insurance Management LIMA International CIMA Risk Control Services,Inc. Corporate Insurance Management,Inc. XS/Group,Inc. Alexandria VA A Hanover MD A Havre de Grace MD HEADQUARTERS AND MAILING ADDRESS FOR ALL OFFICES: 1800 N.Beauregard St.,Suite 100,Alexandria,VA 22311-1726 Phone:703.739.9300; 800.468.4200;Fax 703.739.0761 PLAN FOR CONTINUED FUNDING: In order to ensure ongoing funding for this important part of our program's services to low-income, elderly and/or disadvantaged citizens, we will continue to vigorously seek funding from foundations that support the needs of our program and that accept requests from our geographic area. We will also meet with the various cities and towns in our service area to demonstrate how the volunteers' and clients' lives are enhanced by the Senior Companion Program and how economical it is for them to support this nationwide service. July 9, 2009 The Senior Companion Program is a perfect match for this CAP CSBG proposal. • CAP CSBG makes grants throughout California. • Public entities as well as non-profits may apply. • The target populations are: low-income, elderly and or/disadvantaged. • The goal is to create or retain jobs in order to improve or maintain the quality of life for these populations. • This is a non-match grant. We are requesting volunteer transportation money in order for the low-income seniors (Companions)to be able to afford to continue volunteering. They must meet the federal low-income requirements,therefore cannot continue without increased travel reimbursement. The Companions ensure that the clients they serve get to their medical appointments, the food and medicine they need and can rely on the friendship and scheduled in-home personal daily activity assistance in order for them to remain in their own homes. Both sets of people in this program enjoy an improved quality of life. The Companions are able to remain viable citizens,feeling needed and having a purpose in their later years, as well as receiving a small non-taxed supplement to their low incomes. The clients are much happier in their familiar surroundings and live longer than if they were placed in impersonal, expensive institutional settings. The federal funding for volunteer transportation has not increased for many years, although the cost of gasoline has sky rocketed. We have been successful in the past to receive various foundation and/or government grants. However, with the State funding being completely eliminated last month and the various cities we serve having crushing financial problems, these sources seem unlikely. We were so excited to receive this grant opportunity from Mr.Brown at the CAP agency on July 2nd and worked diligently to complete it in plenty of time for approval before the July 27 submission deadline. Betty Deal,Program Manager