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Home My WebLink About46-City Clerk CI~ OF SAN BERNARD~O - REQUIhn FOR COUNCIL ACQoN From: Shauna Clark Subject: Personnel Committee Minutes of May 8, 1987 Dept: City Clerk Date: May 12, 1987 Synopsil of Previous Council action: April 30: City Clerk's Office prepared May 11, 1987 Council Agenda and placed item on that agenda for approval of May 8, 1987, Personnel CommitteE Minutes based upon what was scheduled at that time for May 8, 1987 May 8: Personnel Committee met and took up three unscheduled items. May 11: Council Meeting. Personnel Committee Minutes of May 8, 1987, filed based upon only what shows on agenda: salary for Treasurer. Three other items, though listed in Committee Minutes, did not show on agenda. The May 8, 1987, Personnel Gommittee Minutes should be reconsidered.. A full report should be given and the minutes should be filed as presented in full. Recommended motion: That the action of the Mayor and Common Council taken on May 11, 1987, receiving and filing the May 8, 1987, Personnel Committee Minutes, be rescinded; and that the May 8, 1987 Personnel Committee Minutes be received and filed as presented in full on May 18, 1987. ~AV>>/~1(/ / Signature Contact person: Phil Arvizo or Shauna Clark Phone: 5168 or 5109 Supporting data attached: Personnel Minutes - May 8, 19 SWard: City wide FUNDING REQUIREMENTS: Amount: None Source: Finance: Council Notes: 75-0262 AQenda Item No. ~i, . o o o o PERSONNEL COMMITTTEE May 8, 1987 ATTENDEES: Councilman Jack Reilly-Chairman, Councilman Michael Maudsley, Councilwoman Esther Estrada, City Admini- strator - Ray Schweitzer, Council Executive Assistant - Phil Arvizo, Mayor's Executive Assistant - Richard Bennecke, City Treasurer - Craig Graves, Fire Chief Gerald Newcombe, Attorney James Penman. 1. SALARY DISCUSSION- recommended this be held in is completed. 2. UPGRADE OF ACCOUNT CLERK II POSITION IN BUILDING , SAFETY DEPARTMENT - This item will be discussed at May 18, 1987 Council Meeting. CITY TREASURER - The Committee abeyance until the Salary Study 3. FIRE PREVENTION DIVISION REORGANIZATION - This item will be discussed at May 18, 1987 Council Meeting. 4. DISCUSSION - CITY ATTORNEY PERSONNEL MATTERS a) Steps for Executive Secretary, b) upgrading current City Attorney positions, and c) additional City Attorney position. These items will be discussed at May 18, 1987 Council Meeting. Meeting adjourned. Councilma Chairman Council Personnel Committee JR:ej --- ',..) --- - -- "'" "'_ J o A M 9N PT .~ D M E PERSONNEL COMMITTEE MAY 8, 1987 ATTENDEES: Councilman Jack Reilly - Chairman, Councilwoman Esther Estrada, Councilman Michael Maudsley, City Administra- tor - Ray Schweitzer, Council Executive Assistant - Phil Arvizo, Mayor's Executive Assistant Richard Bennecke, Council Administrative Assistant - John Cole, City Treasurer - Craig Graves, Fire Chief - Gerald Newcombe, Attorney James Penman. 1. SALARY ~ISCUSSION - CITY TREASURER - Read and filed by Council action May 11, 1987. 2. UPGRADE OF ACCOUNT CLERK II POSITION IN BUILDING , SAFETY DEPARTMENT - Item continued. 3. FIRE PREVENTION DIVISION REORGANIZATION The Committee recommended approval of this item. (See Item 50) 4. DISCUSSION - CITY ATTORNEY PERSONNEL MATTERS A) The Committee recommended the Executive Secretary be hired at step C of Range 3112. (See Item 8) B) The Committee recommended the Deputy City Attorney II positions be upgraded to Deputy City Attorney III positions and that the City Attorney elect be authorized to recruit and fill the positions of Senior Assistant City Attorney and Assistant City Attorney. C) The Committee recommended approval for an additional Deputy City Attorney III in the City Attorney's office. However, the City Attorney elect must provide a full analysis of his request to show the dollar savings to be realized from this new position. The analysis will be prOVided as part of the backup to be considered by the full Council at the May 18, 1987 Council meeting. Meeting adjourned. tted, 11y 1 Committee JR:EJ oJJ: J/ 6 - - c CITY O~AN BERNQRDINO INTEROFFICE MEMORANDUM 8705-607 :) TO: The Honorable Mayor and Common council FROM: James F. Penman, City Attorney-Elect SUBJECT: Upgrading Deputy City Attorney Request for Additional Position positions and DATE: May 14, 1987 (7074) COPIES: Over the past four years, this City has spent an inordinate amount of money on outside attorneys (see attached memos, dated ~0/~3/86 and ~/30/87). It will not be possible for the City Attorney's Office to continue to provide the serv1ces it has been providing without an additional attorney for two reasons: 1. Assumption of in-house litigation; and 2. Increase in code enforcement. We are committed to saving the taxpayers of this City hun- dreds of thousands, if not, millions of dollars over the next four (4) years by defending the City with in-house counsel instead of hiring private outside law firms to carry out the duties vested in the City Attorney by the electorate in the Charter. Additionally, we do not desire to replace the outside law firms with mediocre attorneys. Therefore, we need to upgrade existing positions to insure our ability to recruit and retain the best lawyers available. The matters were discussed, in detail, with the Council Personnel Committee on May 8, 1987, and at previous meetings. Their recommendations are the product of those discussions. I rrSPectf~Y ~approval of those recommendations. ~. PENMAN ~itY-AttorneY-Elect :/III, ,0 PROPOS~~RB~~I~~DA~g::~~~~~~~ciHANGES 1. RECLASSIFICATION (Upgrade 2 positions) (From) Deputy City Attorney II Range 3144, $2889 - $3521/mo. (To) Deputy City Attorney III Range 3155, $3309 - $4033/mo. position Differential Add Fringe Benefits (22.14\) Reclassification expense Cost applied to 2 positions Subtotal (2) reclassifications ~?- May 13, 1987 $37,350 $40,690 $ 3.340 740 $ 4,080 x2 $8,160 2. Additional position (Deputy City Attorney III) Account Number Account Title 52020 52110 52120 52130 52140 52150 53005 53305 53310 53405 Salary-Regular Retirement-P.E.R.S. Health & Life Insurance Workers Compo Insurance Unemployment Insurance Medicare Dues & Subscriptions Mileage Reimbursement Meetings & Conferences Telephone Charges Sub-total Added Position 3. Automobile Excense (City Attorney) a. Lease & Maintain less current auto allowance $4,280 -300 TOTAL # 1 b. Increase auto allowance from $25/mo. to $250/mo. $2.700 TOTAL #2 Amount ' $40,690 8,140 2,040 50 100 710 280 250 500 1. 050 $53,810 $65.950 c. Outright purchase Maintenance $1,440-$300 auto allowance $64.670 $15,000 1.140 TOTAL ;3 $16,140 $78.110 ~-~'?;I'. ~# ~~ .QITY OF SAN aEItNARDINOo- .t1EMORANDlO1 - From WARREN A. ~IUDSON DIRECTOR OF FINMICE JANUARY 30, 1987 T RAYMOND D. SCHWE1TZER, o CITY ADMINISTRATOR Subject REQUEST FOR I1IFORI'ATIOH or~ LEGAL COSTS Dati Approved Date 1987, the following information on liti- The information does' not include legal Per your request of January 29. gation costs has been compiled. costs for the following: 1. Monies paid to plaintiffs' attorney as part of settlements. 2. r10nies paid by the Redevelopment ^gency or Water Department for liti- gation. 3. '1onies paid to bond attorneys which has been included in the issuance cost of boads or certificates. Indicated are the amounts 'spent on each function for attorneys by fiscal year. 1986-87 expenses are through 12-31-86. The number of law firms paid during each fiscal year is also indicated. Ci ty Attorney Litigation Exp. Cable TV Litigation Liability Fund Itumber Of Cost Fi rms 1983-1984 S 1,000.00 1 1984-1985 659.00 2 1985-1986 -0- -0- 1986-1987 thru 12-31-86 -0- -0- 1983-1984 S 16.776.53 1 1984-1985 -0- -0- 1985-1986 -0- -0- 1986-1987 thru 12-31-86 -0- -0- 1983-1984 S105,846.27 6 1984-1985 228,334.82 7 1985-1986 493,732.34 7 1986-1987 thru 12-31-86 127,793.96 8 , ~ ., -- { ,C:> RAyMOND D. SCHWEITZER MEMORAlIDUH JANUARY 30, 1987 PAGE - 2 Indian Bingo \~orkers Compensation o o ~ Number Of Cost Firms 1985-1986 5 27,859.09 1 1986-1987 thru 12-31-86 3,639.69 1 1983-1984 5 48,408.83 1 1984-1985 61,853.89 1 1985-1986 53,590.39 1 1986-1987 thru 12-31-86 24,600.58 1 Attached are records of expenses for the City Attorney's budget for the prio~ three fiscal years. In summary, the expenses are: 1983-1984 1984-1985 1985-1986 Budget 1986-1987 S284,578 388,440 517,453 5565,775 These amounts do not reflect deductions for the recovered costs for services provided to the Redevelopment Agency. Please contact me if you have any questions on this information. (,J... c: It: ~ WARREN A. KNUDSON Director Of Finance WAK/vm Attachment ,CCITY OF SAf\ BDNARDIN~- It1EMORAND~ - Raymond D. Schweitzer To Acting City Administrator Subject Litigation Expense From Warren A. Knudson Director Of Finance October 13, 1986 Date Approved Date The following infonnation on 1 itigation expense has been compiled per your attached request. It does not include the following legal costs: 1. r~nies paid to plaintiffs' attorneys as part of settlements. 2. Monies paid by the Redevelopment Agency or Water Department for litigation. 3. Monies paid to bond attorneys which has been included in the issuance cost of bonds or certificates. 4 - Year- 1982-83 1983-84 1984-85 1985-86 Total Ci ty Attorney Litigation Expense $ 461. 83 $ 1,000.00 $ 659.00 S S 2,120.83 Cable TV Litigation 49,106.01 16,776.58 65,882.59 Liability Fund 76,750.30 105,846.27 228,334.82 493,732.34 904,663.73 Indian 8ingo 27,859.09 27,859.09 Workers Comp 70,758.89 48,408.83 61,853.89 53,590.39 234,612.00 $197,077 .03 $172 ,031.68 5290,347.71 $575,181.82 51,235,138.24 Please let me know if further infonnation is needed or if you require further break- down on what has been compiled. IJ- C~~ wARREN A. KNUDSON Director Of Finance WAK/vm ClrY o. rH'.~