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CIT9 OF SAN BERNARDI.Q, - REQUE~NOF6it4COUNCIL AC
From: ROGER G. HARDGRAVE
Subject: Award of Contract n Renovation of
Central City Bus Stops - per Plan
No. 7048 -- REOLANOS PAVING
Dept: Publ ic Works/Engineering
Date: May 5, 1987
Synopsis of Previous Council action:
12-17-84
Approval of concept and appropriation of $22,593.68 as City's
share of construction costs into 85-86 Budget Account No. 242-303-57364.
Authorization to Execute Program Supplement No. 43 to the Local
Agency-State Agreement to add bus stop renovation to project list.
Plans approved and authorization granted to advertise for bids, upon
receipt of approval from Caltrans.
02-02-87
02-02-87
Recommended motion:
Adopt resolution.
cc: Ray Schweitzer
Warren Knudson
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Supporting data attached: Resol uti on, Map & Report of Bi ds
Ward:
5125
1
Contact person:
Gene R. Klatt
Phone:
FUNDING REQUIREMENTS:
Amount: $133.700.00
Source:
(ACCT.
(ACCT.
NO.,) ?4?_%?_~7<h4
DESCRIPTION) Rehabil itation
Finance: /'1,.,
of Central City
__~/ J
Bus Stops.
Council Notes:
Aaenda Item No,
/I.
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CIT9 OF SAN BERNARDI~ - REQUEO FOR COUNCIL AC~N
STAFF REPORT
Bids were received at 2:00 p.m. on Wednwsday, 4-22-87.
A total of 5 bids were received, ranging from $95',137.46 to $160,047.00.
The apparent low bid of $95,137.46 is 12.9% over the Engineer's Estimate of
$84,300.00.
In accordance with the project specifications and requirements for
Federal monies, the two apparent low bidders were requested to submit informa-
tion on their minority business and women businesses for participation in the
goals established on this project.
The apparent low bidder was unable to meet the specified percentage of
minority business participation and, therefore, failed to meet contract re-
quirements. Upon concurrence with Caltrans, the project is recommended for
award to the second low bidder who has met the minority goals for the project
and did submit all information in correct order.
Listed below is the total estimated project cost, based upon the
actual second low bid price:
Construction Contract $ 103,156.00
Engineering & Inspection (W.O. #1482) $ 13,115.00
Sub- Tota 1 $ 116,271.00
Contingencies (15%1:) $ 17,4,29.00
TOTAL $ 133,700.00
Federal participation is estimated to be 86% of the project total
($114,982). Local agency share will be about 14% ($18,718).
An amOunt of $22,593.68 was appropriated in the 85-86 budget, in
account Number 242-362-57364, for this project. Caltrans has reviewed the
project and the bids and has granted authorization to award a contract to
the second lowest bidder.
We recommend that a contract be awarded to the second lowest bidder.
5-5-87
75.0264
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flEe'D.-ADMIN. OFF.
ERNARDINO
300 NORTH "o,nfiiuAffi S~BEFi~AfjO"'O. CALIFORNIA 92418
PUBLIC WORKS DEPARTMENT
ROGER 0, HARDGRAVE
Director of Public Works
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April 29, 1987
File No. 1.364
Mr. Jim L. Balcom
Chief, Local Assistance
Department of Transportation
P.O. Box 231
San Bernardino, CA. 92403
Attention: Mr. Carl Radsick
Re: DB and WBE Information -- Federal-Aid Urban Project
M-3069 (23) -- Bus Stop Renovation at 9 Locations
Dear Mr. Balcom:
Bob Britton Inc. was notified by telephone on April 22,1987,
that they were the apparent successful low bidder. We did not
have time to notify Bob Britton Inc., by certified letter,
since the contract documents state that the low bidder and the
second low bidder shall submit DB and WBE information to this
office no later than close of business on the first Monday
after bid opening.
We requested that the required information on DB and WBE's be
submitted no later than Monday, April 27,1987. We again
called Mr. Britton's office on April 23rd and 24th to offer our
assistance in helping them meet the required goals.
Bob Bri tton Inc. di d submi t a letter da ted Apri 1 27, 1987,
(copy attached) descrt bi ng thei r efforts to meet the requi red
goals. We have reviewed their letter and made a determination
that they failed to make a good faith effort for the following
reasons:
1. Bob Bri tton Inc. di d not attend the pre-bi d meeti ng
on DB and WBE goal s.
2. No advertisement was made in a minori ty focus
newspaper.
(7141383,5111 - 383-5112
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Mr. Jim L. Balcom
Department of Transportation
Attn: Mr. Carl Radsick
Re: DB and WBE Information -- Federal-Aid Urban Project
M-3069 (23) -- Bus Stop Renovation at 9 Locations
April 29, 1987
File No. 1.364
3. No DB or WBE's were solicited by mail for this
project.
The second low bidder, Redlands Paving Inc., submitted DB and ...--
WBE information on Friday, April 24, 1987. This information
has been reviewed and found to be in order. Based on this
information, we have determined that Redlands Paving Inc. is
the lowest responsible bidder, and they have met the specified
DB and WBE goalS for this project.
Authorization to award a contract to the second low bidder
is hereby requested.
Very truly yours,
ROGER G. HARDGRAVE
Director of Public Works/City Engineer
HM:pa
cc:/Ray Schweitzer, City Administrator
// Ralph Prince, City Attorney
/
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BERNARDINO
300 NORTH "0" STREET. SAN BERNARDINO. CALIFORNIA 9241B
~~
PUBLIC WORKS DEPARTMENT
ROGER G. HARDGRAVE
Director of Public Works
Apri I 29, 1987
File No. 1.364
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Bob Britton, Inc.
171 South Waterman
San Bernardino, CA
Avenue
92408
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RE: Bus Stop Renovation at 9 Locations - FAU M-3069(23)
Dear Mr. Britton:
We have reviewed the contract
above project with Caltrans.
meet the established (DB) and
bid data that you submitted for the
It was determined that you failed to
(WBE) goals for this project.
The determination was also made that you failed to make a good
faith effort to meet the goals for the followin~ reasons:
1. You did not attend the pre-bid meeting on DB and WBE goals.
2. No advertisement was made in a minority focus newspaper.
3, No DB's or WBE's were solicited by mail for this project.
Therefore, it will be our recommendation to the Mayor and Common /'
Council, at their next meeting on May 18, 1987, that they reject
your bid and award a contract to the lowest responsible b dder.
If you have any questions, please call Harrel Moseley at (714)
383-5127.
Very truly ~ours,
ROGER G. HARDGRAVE
Director of Public Works/City Engineer
HM:rs
cc:
~~yor Evlyn Wilcox
""flay Schwei tzer
Ralph Prince
Jim Balcom, Chief, Local
Assistance, Caltrans
Council Office
~
~GRESS
17141383,5111 - 383-5112
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1
RESOLUTION 110.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO REDLANDS PAVING, INC. FOR RENOVATION OF CENTRAL CITY
3 BUS STOPS.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINC AS FOLLOWS:
5
SECTION 1. Redlands Paving, Inc. is the lowest
responsible bidder for renovation of Central City Bus Stops,
in accordance with Plan No. 7048, for the total amount of
$103,156.00, and a contract is awarded to said bidder accordingly,
but such award shall be effective only upon the contract being
fully executed by the parties; all other bids therefor are
hereby rejected; and the Mayor is hereby authorized and directed
to execute said contract on behalf of the City; a copy of the
contract is attached hereto, marked Exhibit "A" and incorporated
herein by reference as fully as though set forth at length.
SECTION 2. This contract and any amendments or
modifications thereto shall not take effect or become operative
until fully signed and executed by the pJrties and no party
shall be obligated hereunder until the time of such full
execution. No oral agreements, amendments, modifications or
waivers are intended or authorized and shall not be implied
from any act or course of conduct of any party.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
day of
, 1987, by the following vote,
to-wit :
AYES:
5/5/87
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day of
NAYS:
ABSENT:
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City Clerk
The foregoing resolution is hereby approved this
, 1987.
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Ci ty Attorney
Mayor of the City of San Bernardino
14 Approved as to form:
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5/5/87
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