HomeMy WebLinkAbout11-Finance
- -
c'~
o
o
:J
C I T Y 0 F SAN B ERN A R DIN 0
INTEROFFICE MEMORANDUM
8706-102
TO: THE HONORABLE MAYOR AND COMMON COUNCIL
FROM: WARREN A. KNUDSON, DIRECTOR OF FINANCE
SUBJECT: BUDGET ADOPTION HISTORY
DATE:
COPIES:
JUNE 8, 1987
(7099)
CITY ADMINISTRATOR
-------------------------------------------------------------
The fol lowing Is a listing of dates of adoption of the
pre II m I nary and f I na I budgets for the ten pr lor f I sca I years.
In nine of the ten years a continuing resolution was adopted
to enable business to be conducted pending consideration and
adoption of the final budget. Continuing resolutions have
historically restricted capital expenditures and personnel
changes until the complete review and adoption have been
accomp II shed.
ADOPTION OF ADOPTION OF
Ell~LllAB fBfUM1!lABLIDrn.Gil E I N A L IDlIHiil
1976/77 6/21/76 8/16/76
1977/78 6/29/77 11/07/77
1978/79 6/29/78 10/16/78
1979/80 6/29/79 7/23/79
1980/81 6/30/80
1981/82 6/29/81 8/17/81
1982/83 7/01/82 8/16/82
1983/84 6/29/83 9/23/83
1984/85 N/A 6/29/84
1985/86 7/01/85 9/13/85
1986/87 6/30/86 8/04/86
It Is staff's Intent to
continuing resolution on
deliberations may continue
present for your consideration a
June 15, 1987 so that budget
past June 30 If necessary.
~~ a. /:.-t--
WARREN A. KNUDSON
Director Of Finance
/1
II
c.
-
u
o
~..;::\
,j
COUNCIL ACTION CORRESPONDENCE
To Raymond D. Schweitzer Subject Authorize Scheduling of Budget
City Administrator Study Sessions and Preparation
of Notice of Special Council
Date June 3, 1987 Meeting -- Annual Budget FY 87-88
Meeting Olte June 1, 1987 Agendl Item No, S-2
Action
The scheduling of budget study sessions and preparation of notice of Special Council
Meeting relative to the FY 1987-88 Annual Budget, was continued to June 8, 1987.
The matter relative to preparing notices for a special "brief" Council meeting on
June 29, 1987 for the purpose of adopting an annual appropriations limit resolution
and the resolution adopting the Annual Budget for FY 1987-88._was continued to
June 8, 1987.
--
SC:dc
cc: Mayor Wilcox /#$
Jin'ance ~HAUNA CLARK
H" City Clerk
II
~11?', OF ,SAN BERNARDI.NO - REQUEST FOR COUNCIL ACTION
From: Raymond D. Schweitzer
Dept: City Administrator
Da~: May 27, 1987
Subject: Authorize- -Scheduling of budget stud-
sessions and preparation of notice -
of special Council Meeting
Annual Budget FY 87-88
SynopsIs of Previous Council action:
Annually, the Mayor and Common Council adopts a budget for the continuing
operation of City government. This memorandum presents a preliminary
proposed budget summary and requests scheduling of time of the Mayor
and Councilmembers to provide for the orderly adoption of the annual
Budget for fiscal year 1987/88.
Recommended motion:
1. That budget study sessions of the Mayor and Common Council be
scheduled for June " 1987.
2. That proper notifications be prepared for a special "brief" Council
meeting on June 29, 1987 for the purpose of adopting an annual
appropriations limit resolution and the resolution adopting the
Annual Budget for FY 1987/88.
Contlct person:
Jim Robbins
Phone:
5122
Supporting dl..euechld:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount:
Source: (ACCT. NO.)
(ACCT. DESCRIPTION)
Flnence:
Council Notas:
n.oul
Agenda Item No,
CI'tV OF SAN BI!RNARDINO - RI!QUEST FOR COUNCIL AC"I'JON
. '
STAFF REPORT
As council, you have the responsibility for adoption of the
final Budget, which gives direction to the vitality of the
City. Staff is responsible for fine tuning the detail line
items to insure a balanced, fiscally sound budget.
The preliminary proposed budget summary for fiscal year
1987/88 is attached for your review. This summary provides
you with the preliminary revenue ~nd expenditure data for
next year. This summary is preliminary in that it shows by
department, the anticipated expenditures for personnel;
material; services and supplies; and capital outlay. Rev-
enues are estimated based on information from a variety of
sources and known conditions. I have also enclosed Depart-
ment/Director Letter #4 which outlined the directions we had
hoped is the City Council's direction.
Over the next 30 days, you will become more familiar with the
detail of this preliminary budget as it evolves into the
final budget for the city. In order to facilitate your
understanding of the various departments and their functions,
similar department activities have been brought together to
make comment and respond to your concerns. It is anticipated
that three, eight-hour days, will be necessary to cover all
City activities. This requested time can be in four-hour
segments. Therefore, an alternative is to have four, four
hour sessions and one, eight-hour session.
POSSIBLE DATES
DEPARTMENTS INVOLVED
June 3, 5, 8 -- a.m.
City Clerk,
Attorney,
City Treasurer,
Personnel
City
June 3, 5, 9 -- p.m.
Parks, Recreation,
Services, Fire
Community
June 9, 10, 11 -- a.m.
Finance, City Administrator, Mayor,
Council
June 12, 17
Police, Library
Cemetery, Animal Control, Planning,
Building & Safety, Engineering,
Public Services (~ hours).
June 10, 11 -- p.m.
The time frame for adoption then includes the sessions with
the departments and the approval of the resolution adopting
the Budget. The adoption of this resolution approving the
1987/88 Budget is recommended for scheduling at a special
Council Meeting of June 29.
15.0264
May 27, 1987
c:
Al te'rnati ves
following:
1. Setting specific dates for budget study session
with staff and various department heads.
which
SOld
be
co'Odered
include
the
:)
2.
Directing staff to prepare
adoption resolution.
appropriate budget
3. Setting a specific date for final adoption of the
Budget.
4. Schedule budget study session later in month.
5. Direct staff to prepare a "continuing appropria-
tions" resolution for June 29.
6. Adopt annual budget in July.
May 27, 1987
c-
o
o
:J
CITY OF SAN BERNARDINO, CALIFORNIA
DEPARTMENT DIRECTOR LE'l'TER
Number 4
December 3, 1986
Subject: Preparation of FY-88 Annual Operations Budaet
Your single most important annual task (and the Mayor
and Council's most important document)~ preparation of the
departmental budget requests, must be prepared at this time.
Your requests will be the basis for the formulation of the
FY-88 annual operations budget to be considered and hopefully
adopted by the Mayor and Council. For the initial budget
prepared by this City Administrator the same budget instruc-
tion manual, budget request forms, and other related mater-
ials will be made available to assist you in the preparation
process.
Determination of budget needs offers each department
head the best opportunity each year to take stock of the
adequacy and effectiveness of his departmental organization.
Preparation ofa sound, accurately well-justified budget
request requires critical examination-c: --of .. each service" pro-
vided, the efficiency of procedures and techniques utilized,
the capabilities of personnel involved, and evaluation of
areas where present levels of performance and service are
inadequate as well as any adoption of any new innovations
developed to economize your request or greatly improve
services.
(Reminder - we're~nly in the business of service).
Formulation of budget requests this year offers a very
special challenge. Through this budget, we expect to estab-
lish civic pride and responsibility. Sustenance of the
spirit of pride and progress depends in large part on how
each Department does its job. Confidence in the City govern-
ment of San Bernardino is a key aspect of overall community
attitudes. Providing the best possible services cheerfully
and at the lowest possible cost is the best way currently
known to gain and keep the respect and confidence of our
people. This, in turn, necessitates continuing reap~raisaL
of operating procedures in order to discover more efficient
ways to accomplish municipal service programs. Preparation
of this budget, then, offers the most logical opportunity for
making a complete appraisal of operating programs, projects,
and needs, as well as for implementation of needed
improvements.
The growing national awareness of the needs and problems
facing cities of America and the importance of formulating
long range programs to defeat the forces that threaten a
secure and fruitul life for all our citizens must also be
c~
recoqniz.d in the preparation of the FY-88 City of San
Bernardino budget. Gr~'~~, (both fina~al and per capita),
decay of the older are~, public s~fet~demands, receptivity
to business and industrial expansion, some outdated equip-
ment, and a poor bureaucratic image continue to present major
problems to the City government, and your departmental budget
requests should recognize these problems and suggest solu-
tions and program improvements to cope with them.
In our present City limits we are faced with a multitude
of maJor problems that are solveable with money. however,
they will have to be prioritized for the Mayor and Council.
It must be recognized that any inadequacies could be the
cause of a major part of problems of juvenile crimes, major
crime, public programs, etc. for which corrective programs
must be initiated in FY 1988. Employee raises, an unbalanced
budget, self insurance losses, loss of Federal revenues, and
the many by-products of poverty and/or unemployment represent
some of the forces against which we must contend. Budget
requests for FY-68 should provide the organization and
facilities which will enable San Bernardino to meet these
problems "head on" and perhaps, more importantly, will lay
the groundwork for their solution in the critical years to
follow.
While it appears the City's financial condition will be
barely balanced by June 30th, San Bernardino still faces the
chronic problem of limited revenue sources. Viewed realis-
tically, it is clear that it will not be possible to finance
all City program improvement needs, even those of the highest
priority. These temporary financial limitations serve to
again re-emphasize the need for new ideas and imaginative
innovations in methods of providing municipal services. Only
in this manner can funds of any consequences be made avail-
able for top priority needs and for combating our urban
problems.
I am very optimistic that the City of San Bernardino
will progress because of the outstanding desire (I detect) to
improve our image and spirit of cooperation displayed by the
women and men that labor as City employees. When this effect
is attained, it will be a priceless asset. It is my fervent
hope that our critics will give us the chance we all deserve
in order for the FY-88 Budget to pay great dividends to the
citizens and all City personnel.
RDS/djn
-
o
o
o
:)
~ ~ ~
N OJ
r------ .
lO . co
OJ OJ
I (fl .
+' Q) n
CD u
OJ Q) U .,---
'--' .-
m 0 >
,- L L (])
W 0.... Q) :::J
D::: 0 If) C
~ ,- ~ (])
I- ,- 0... 0
0 N 0 C >
r------ u L (])
Z r------ Q) Q:::
w "<t +-'
0.... C
X 0 0
w r------
.-
0 ~ U
w (])
(f) (f) Q.
0
0.... 0 (f)
z
0 ::J
D::: LL
0.... ....J
0 ....J
Z <( ~
~ ....J
LL ~ n
>- 0 .
CO I- 0
>- 0 I-'---
z
0::: <( -0
<( D:::
2 G C
2 =:J
~ LL
(f)
0
"-
ill
C
Q)
G
c
o
o
)
C I T Y 0 F SAN B ERN A R DIN 0
INTEROFFICE MEMORANDUM
8706-102
TO: THE HONORABLE MAYOR AND COMMON COUNCIL
FROM: WARREN A. KNUDSON, DIRECTOR OF FINANCE
SUBJECT: BUDGET ADOPTION HISTORY
DATE:
COPIES:
JUNE 8, 1987
(7099)
CITY ADMINISTRATOR
The fol lowing Is a listIng of dates of adoption of the
preliminary and fInal budgets for the ten prior fIscal years.
In nIne of the ten years a continuing resolutIon was adopted
to enable busIness to be conducted pending consideration and
adoptIon of the fInal budget. Continuing resolutIons have
historIcally restrIcted capital expendItures and personnel
changes untIl the complete revIew and adoptIon have been
accomp II shed.
ADOPTION OF ADOPTION OF
EilkALYUB fB.E.l.ll1l.NABLlllJ.Q~il E.I NAL aLlQliE.I
1976/77 6/21/76 8/16/76
1977 /78 6/29/77 11/07/77
1978/79 6/29/78 10/16/78
1979/80 6/29/79 7/23/79
1980/81 6/30/80
1981/82 6/29/81 8/17/81
1982/83 7/01/82 8/16/82
1983/84 6/29/83 9/23/83
1984/85 N/A 6/29/84
1985/86 7/01/85 9/13/85
1986/87 6/30/86 8/04/86
It Is staff's Intent to
contInuing resolution on
deliberatIons may continue
present for your consIderatIon a
June 15, 1987 so that budget
past June 30 If necessary.
IJ. a. !:-t-..
WARREN A. KNUDSON
DIrector Of FInance
o
o
001 - GENERAL FUND
~
o
6r)o7
ESTIMATED FUNDS AVAILABLE 1986-87 1987-88 1986-87 1987-88
,-
Estimated Beginning Balance
Estimated Fund Balance July 1, $ 2,540,422 $ 400,000
Estimated Revenues
Property Taxes $ 6,414,512 $ 6,694,014
Other Taxes 29,347,871 30,665,829
License and Permits 3,499,900 4,729,013
Fines and Penalties 204,280 258,000
Use of Property 687,534 697,400
Intergovernmental 5,447,736 5,932,482
Current Services 1,688,686 2,195,593
Miscellaneous 860,950 803,400
Total Estimated Revenues $48,151,469 $51,975,731
Transfers In
Workers Compensation Fund
Revenue Sharing Fund
Special Gas Tax Fund
Traffic Safety Fund
Operating Contingency Fund
Senate Bill 300 Fund
Total Transfers In
$ -0-
597,400
1,871,534
117,000
1,054,791
337,935
Total Estimated Funds Available
Total Estimated Expenditures
Estimated Fund Balance June 30,
ESTIMATED.. .EXPENDITURES
Transfers Out
Operating Contingency Fund
Cable Television
Liability Insurance Fund
Library Fund
Animal Control Fund
Public Park Extension Fund
Total Transfers Out
Budgeted Expenditures
Personal Services
Materials & Services
Equipment Outlay
Capital Improvement
Department Credits
Total Budgeted Expenditures
tal Estimated Expenditures
$ -0-
68,358
2,768,274
2,101,511
112,822
81,000
$39,525,543
14,799,881
1,076,813
941,688
(6,805,339)
$ 200,000
-0-
1,851,307
200,000
250,000
-0-
$ 3,978,660
$ 2,501,307
$54,877,038
$54,877 ,038
$54,670,551
$54,670,551
$
-0-
-0-
----------
----------
----------
----------
$ -0-
192,013
2,403,496
2,126,221
120,000
81 ,000
$ 5,131,965
$ 4,922,730
$38,987,938
15,761,402
1.135,732
103,530
(6,034,294)
~
9pCl ~.?
9,538,586
$49,954,308
$54,670,551
===========
~~~,:,~zz,:,~~~
I I