HomeMy WebLinkAbout09-City Administrator
,
- RIQUOIT FOR COUNCIL .AWK&
CIO OF SAN BERNARIOIO
From:
JAMES ROBBINS
Deputy City Administrator/
Administrative Services
Subject:
Report relative to the Possible
relocation of the West Side Drop-
In Center, West Side Utility
Collection Center, CATV function
to the Public Enterprise facility
(East Building il) and the expansiol
nf thp nnrnrhy In9hram Librarv.
Dept:
Dete: Jllne S, 1987
Synopsis of PrllYious Council action:
June 1986 -- Mayor and Common Council directed the City Administrator and City
Treasurer to present an alternative plan to provide utility coll-
ection service on a city-wide basis.
April 1987 -- Mayor and Common Council directed the consideration of moving the
West Highland Postal and Utility Collection Center to Ways and
Means Committee.
May 1987 The Ways and Means Committee directed the City Adminis~rator to
identify cost associated with (1) purchase and lease of studio
facility for CATV divi~;ion (2) relocation of Westside Drop-in Center
(3) expans~on of branch Library.
(4) relocation of West Highland Postal and Utility Center
(5) annual operation. '
Recommen-ied motion:
1. Authorize the purchase of equipment and improvements from Carrera Studio
at a price not to exceed $25,000.
2. Authorize the City Administrator or his designee to enter into a lease
agreement with RDA for lease of CATV studio and offices.
(i)~rAuthorize the City Treasurer to ent~r into a lease agreement with RDA
~ for lease of 416 sq. ft. for the relocation of the Postal and Utility
Collection Center.
4. Direct the City Attorney to prepare the necessary agreements with RDA for
the required space.
REVISED 6/5/8~
~- ,.
Signature
QLL~
Contact person: JIM ROBBINS
Phone:
5274
Supporting -::teta attached: ye s
Werd:
6
FUNDING REQUIREMENTS:
Amount: $25,000
Source:Liberty Cable Settlenent Fur
Finance:
C' /(' -<'-
Council Notes:
1I9
CCV OF SAN BERNARI:CNO - REQUOT FOR COUNCIL A~
"
From:
JAMES ROBBINS
Deputy City Administrator/
Administrative Services
Subject:
Report relative to the possible
relocation of the West Side Drop-
In Center, West Side Utility
Collection Center, CATV function
to the Public Enterprise facility
(East Building #1) and the e~pansion
of ~hp Dorothy Inghram Librarv.
Oept:
O~~ May 29, 1987
Synopsis of Previous Council action:
June 1986 -- Mayor and Common Council directed the City Administrator and City
Treasurer to present an alternative plan to provide utility coll-
ection service on a city-wi.de basis.
April 1987 -- Mayor and Common Council directed the consideration of moving the
West Highland Postal and Utility Collection Center to Ways and
Means Committee.
May 1987 The Ways and Means Committee directed the City Administrator to
identify cost associated with (1) purchase and lease of studio
facility for CATV division (2) relocation of Westside Drop-in Center
(3) expansion of branch Library.
(4) relocation of West Highland Postal and Utility Center
(5) annual operation.
Recommended motion:
1. Authorize the purchase of equipment and improvements from Carrera Studio
at a price not to exceed $25,000.
2. Authorize the City Administrator or his designee to enter into a lease
agreement with RDA for lease of CATV studio and offices.
3. Direct the City Attorney to prepare the necessary agreement with RDA for
the required space.
tj,S7
~. ... 12.u~
Signatu re
Contact person: JIM ROBBINS
Phone:
5274
Supporting data attached: ves
Ward:
6
FUNOING REOUIREMENTS:
Amount: $25,000
Source:Liberty Cable Settlement Fun
Finance: . i :..- C Ie: -C..-
Council Notes:
75-0262
Agenda Item N~4
Cli-i OF SAN BERNARDOO - REQUEO' FOR COUNCIL AC1::bN
\
STAFF REPORT
This report sets forth those costs
relocation, expansion and securing of
Public Enterprise Center. The physical
uses is noted on the enclosed Attachment
noted would be leased from RDA.
identified with the
facilities at the
location of these
#1. The facilities
The West Highland Postal and utility Collection Center would
be located near the northwest corner, adjacent to the Drop-in
Center. The estimated cost of refurbishment for this facil-
ity is $2,250.
The Wests ide Drop-In Center would be located on the
corner portion of the building. The estimated
refurbishment for this facility is $2,600.
northwest
cost of
The Library expansion would be south of the existing use in
the northeast corner. The estimated cost of refurbishment
for this facility is $4,600.
The CATV studio is in
No refurbishment costs
cost of purchasing the
$25,000.
the southeast corner of the building.
are anticipated at this time. The
equipment and improvements will be
The following chart compares current and projected costs of
operation. Projected lease costs are based on a maximum of
$.85 per sq. ft. which is what the Library agreement is being
re-written to reflect.
RDA indicates some further discussion is possible regarding
the projected lease fee, so the lease fee is being shown at
what is considered highest cost. It is possible the amount
would be less. RDA indicates other departments may not have
yet begun discussions regarding lease fees. Lease fee
includes all building maintenance and utilities. The chart
reflects increases or new costs as a result of the move.
Drop-in
Center
Postal
util ities
Library
CATV
studio
Projected
Lease Cost
$11,856
$7,956
$13,219
$18,360
Current
Lease Cost
- 6.732
-3.859
-0-
-0-
Increase or
New Cost
$ 5,124
$4,097
$13,219
$18,360
The Library has applied for a federal literacy grant to cover
the cost of this expansion. If those funds are not approved,
then the expansion will not take place.
75-0264
Coo ~
The CATV studio costs would be covered by 2% of the cable
franchise fees collected by the city.
A report from the city Treasurer briefly reviews the reasons
for the move of the Postal and utility Collection Center from
its current location. A copy of that report is attached.
The relocation of the Drop-In Center will allow for better
visibility resulting in wider program use. The increase in
spac~ will support the wider program use. The personal
serv~ces and materials requirements remain as they were in
the current location. The additional lease cost would come
from the General Fund.
Each of these activities must be considered in light of
funding or financial support. The Library and CATV studio
have specific funding mechanisms. The Drop ~n Center and
postal Utility Collection service are General Fund supported.
The General Fund support would be from the 1987-88 budget
which will be reviewed and adopted over the next month.
Alternatives to consider:
1. Approve the purchase the CATV identified equipment
and improvements in the Public Enterprise Center.
2.
Approve
CATV use
$.85 per
the leasing
from the RDA.
sq. ft.
of the studio and rooms for
at a lease rate not to exceed
3.
Support the application of the
Department of Education for funding
Literacy Micro Computer Learning
Dorothy Inghram Branch.
Library to the
of the Adult
Center at the
4.
Direct staff to
Postal Utility
requests in the
include the Drop-in Center and
Collection Center proposals as
proposed General Fund budget.
5.
Direct staff to
Postal Utility
locations.
continue
Collection
the Drop-in Center and
Center at their current
6. Direct staff to cease discussions regarding purch-
ase of equipment and improvements of CATV studio.
7. continue this matter to the next regular Council
Meeting giving staff specific instructions on what
additional information is desired.
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The west Highland postal and utility collection center
has been located for the last three years at the carpenter's
union Hall on 2050 North Mount Vernon Avenue. The center was
originallY moved from Highland Avenue, because the building
it was in was declared unsafe after an usually heavy rain
storm. The carpenter's Hall provided adequate space on what
was suppose to be a temporary move. However, limited budgets
and unavailable alternate locations kept the Center in the
carpenter's Hall. The present location is not adequate for
the operation and does not allow the staff to provide service
to other sections of the community. Closures of other area
payment centers have increased customer service
significantly, making the present space even more inadequate.
This last year the Mayor and Common Council asked that
staff look for ways to provide the utility collection service
to other sections of the community. Our major obstacle to
providing this service, because of security, was the
relocation of the center to a more secure site that was part
of a regular operation. We have now found that site in the
public Enterprise Building. The area chosen, would provide
the additional space needed, be along a major transportation
corridor and provide the necessary security so that during
other times of the month, the other staff person could be
assigned to other locations in the community and provide
utility collection service.
This office would investigate finding locations in the
state university-Fortieth street area, the Highland area,
perris Hill park area, west Fifth street area and the Bench
area. We have already have identified some possible city
locations and other community based operations to work with.
STAFF REPORT
(,
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Mr. overstreet
$2,250.28 to do the
and secure. We also
would include all
charges.
Once the move is completed, then
other staff member at other locations
periodS of the month.
has estimated that it would cost
necessary work to make the area usable
estimate rent at $700.00 a month. This
utilities, maintenance and security
we could place the
during the slower
The relocation of the facility should increase customer
traffic because it will be a better facility for the public
to come to and it will also be along a more visible traffic
corridor. Increased revenue will also come from providing
the utility collection service into other areas of the
community that we were not previously directly serving.
75.02..
~,Ir "7