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A MEN D M
WAYS & MEANS
May 26, 1987
ATTENDEES: Councilman Dan Frazier - Chairman; Councilwoman
Esther Estrada; Councilman Jess Flores; Councilwoman-Elect
Norene Miller; City Attorney-Elect James Penman; City Admini-
strator - Ray Schweitzer, Deputy City Administrator - Jim
Richardson; Deputy City Attorney Loren McQueen; Public
Works Director - Roger Hardgrave; Public Services Director _
Jr. Moreno; Recreation Supt. - John Kramer; Public Buildings
Supt. - Wayne Overstreet; Purchasing Agent - Dean Meech;
Council Executive Assistant - Phil Arvizo; Mayor's Executive
Assistant Richard Bennecke; Marshall JUlian; James French
(Rapid Rail System); Frank Hernandez, Al Pedroza (softball);
Police Lt. John Klein.
/ 1. REVIEW OF OUTSTANDING PURCHASE ORDERS - A briefing
was presented by Mr. Dean Meech, Purchasing Agent, regarding
vendor tracking, method of listing vendors by commodity code,
and advancements made in purchasing process under the
Management Information System.
Mr. Meech recommended that the City adopt a program
that would upgrade turned-in vehicles. The process would be
similar to that used by the California Highway Patrol. It
would bring better return to the City with minimal investment
to prepare the vehicles for sale. The Committee recommended
that a proposal be drafted and pre-sented at the second
meeting in June.
J 2. AUTO EXPENSE - CITY ATTORNEY-ELECT, JAMES PENMAN
The Committee recommended that the City Administrator study
this issue in concert with Attorney Penman. A recommendation
was to be brought back to the Committee. Prior to adjourn-
ment of the meeting, Mr. Penman requested withdrawal of his
request. Item tabled.
J 3. DISCUSSION - SOFTBALL PEES Item continued. The
Committee requested a report from Mr. Kramer, parks, Recre-
ation and Community Services Department, spelling out the
Special Interest Program; the costs incurred and what City
and user pay. Park, Recreation and Community Services Depart-
ment will include comparisons from other cities on cost of
lights, equipment, administration, cost of out-of-town
players in their report to be brought back to the Committee
on June 8th. Additionally, Mr. Kramer is to meet with the
softball managers in an attempt to identify optional plans
the teams can use to raise money.
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/4. MATERIAL AND EQUIPMENT AT CONVENTION CENTER - Item
continued. The City Administrator will draft a letter for
the Committee to send to the city bankruptcy attorney, Mr.
Simon, requesting an opinion. The opinion is to be presented
to the Committee on June 8th. The City Administrator and
Public Buildings Superintendent were requested to provide an
itemized price list of all the equipment presently stored in
the Convention Center.
J 5. CANCELLATION OF CUSTODIAL CONTRACTS AERIAL,
GIBSON, AMERICAN BUILDING MAINTENANCE - The Committee recom-
mended that Public Buildings resume costodial services
effective July 1, 1987 for FY 87/88 (Report attached). A
review and evaluation of services from using departments will
be ,presented to the Council at the mid-year budget review.
J 6. RESOLUTION FIXING AND DETERMINING FEES AND CHARGES
FOR COLLECTION AND DISPOSAL OF REFUSE, REPEALING RESOLUTION
83-245 AND AMENDMENTS THERETO The Committee recommended
setting a public hearing for increasing fees on June 15,
1987. Public Services will provide the Committee a full
report comparing the fees proposed with other cities for once
a week service. The report is to provide information for
residential and commercial fees separately and will recommend
options available to the City. An historical view with past
costs (from 1983), costs absorbed by the City, cost of
equipment, labor, landfill, etc., will be included. This
report is due back to the Committee on June 8th. Mr. James
French gave a presentation and distributed a study on a
mechanized refuse collection system.
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7. FUTURE USE PROFILE - AVAILABLE STUDIO AT OPERATION
SECOND CHANCE BUILDING - Item continued. The City Admini-
strator is to provide a full report on the Public Enterprise
Center Building One, after coordination with the Redevelop-
ment Agency regarding the use of this building for City
functions and to move the Westside Drop-In Center/utility
Collection Center/Post Office/CATV Studio1 and have Re-
development Agency to manage during interim period while
recruiting for an operator.
Meeting adjourned.
Cou il razier
Chairma
ways & Means Committee
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