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Home My WebLink About31-Public Works c 0 CITY OF SAN BERNARDINO - o File No. 6.514 :.J REQUEST FOR COUNCIL ACTION From: Roger G. Hardgrave REC'O.-ADMIMs&l:lifot: Publ ic Works/Publ ic Buildingal87 HAY 21 fM 4: 17 5-19-87 Award of Contract - Maintenance of Landscaping at Central City Mall, City Hall, Central City Parking District Lots No's. '1, 2 & 3, Central City West & Various other Facilities, per Plan No. 6715--Ll~R I ANn~rAPTN~ MATNTFNANrF rn Dept: Date: Synopsis of Previous Council action: ~~ 08-05-85 Resolution No. 85-315 adopted awarding a contract to Toyo Landscaping Cc., for the low bid price of $71,760.00 06-02-87 -- Resolution No. 86-211 adopted Awarding Contract to J & R Landscaping Maintenance Company for the low bid price of $76,500.00 Recommended motion: Adopt Resolution cc: Ray Schweitzer, {Hy Administrator Warren Knudson, Dir of Finance James Penman, City Attorney Annie Ramos, Dir. of Parks, Recreation & CZ'Iommu 'ty Services ~ Wayne Overstreet, Public Buildings '~ ~/.f Paul Turner, Dir. of Animal Control ~ ~_ Signature , Contact parson: Roger G. Hardgrave Supporting data eueehed:Staff Report & Report of Bids Phone: 5025 Ward: 1 & 3 FUNDING REQUIREMENTS: Amount: $87,600 Source: (ACCT. (ACCT. NO. ) 001 328-53110 124-233-53110, 110-352-53110, 001~322-53110: 001-323-53110, 105-471-53110, DESCRIPTION) Finance: 11/1 C' /6( ~ Council Notes: 15.1)2&2 Agenda I tern No. ....31, 'CI~ OF SAN BERNAR~O - REQUQT FOR COUNCIL AC~ON STAFF REPORT Bids for the project were opened at 2:00 p.m. on Tuesday, 5-12 87. A total of 3 bids were received, ranging from $78.000.00 to $200.772.00 for the Basic Bid. The low bid of $78,000.00 is 2.0% higher than last year's contract price of $76,500.00. Listed below is an est'ma'te of the total contract cost, based upon the actual low bid prices for the bid items. MAINTENANCE CONTRACT BID ITEM I. 2. 3 . 4. 5. 6. 7. 8. 9. 10. II. 12. 13. 14. DESCRIPTION COST Central City Mall-Exterior Parking ,District Lot II Parking District Lot 12 Parking District Lot 13 City Hall Central City West Central City Mall-Interior Animal Shelter "E" Street Median Second Street Median "E" Street Beautification Central Library Third & Fourth Streets Median Police $28,800.00 2,400.00 2,400.00 2,400.00 9,600.00 4,800.00 10,800.00 2,400.00 2,400.00 3,600.00 1,200.00 4,800.00 1,200.00 1.200.00 $73,000.00 TOTAL BASIC BID The three following Additive Alternates were also included in the bid documents. ~ 1. 2. 3. DESCRIPTION COST Senior Citizen's Center Sturges Auditorium Main Fire Station $4,800.00 3,600.00 4,800.00 Ms. Annie Ramos, Oirector of Parks, Recreation and Community Services, has requested that Additive Alternates No. 1 & 2 be included in the contract award. Mr. Gerry Newcombe, Fire Chief, has r'equested that Additive Alternate No.3 .!l.Q.1 be included in the contract award. Following is a tabulation of the contract item prices and amounts includec 'r ~he proposed 19987-88 Budget to finance these costs. 5-19-87 75-0264 c ITEM JiQ... 1 7 9 10 11 13 2 3 4 14 o f"'"'.. V ~ PRICE E,UOGET DESCRIPTION ACCOUNT NO. $28,800 10,800 2,400 3,600 1,200 1.200 Central City Mall-Ext 001-323-53110 Central City Mall-Int "E- Street Median Second Street Median "E" St. Beautification 3rd & 4th Sts. r~edian SUB-TOTAL Parking Dist Lot #1 Parking Dist Lot #2 Parking Dist Lot #3 Police Department 110-352-53110 $48,000 $79,913 SUB-TOTAL $ 2,000 2,400 2,400 1.200 $ 8,400 $21,602 5 City Ha 11 001-322-53110 ~ 9,600 $24,119 6 Central City West 001-328-53110 4,800 7,159 8 Animal Shelter 124-233-53310 2,400 5,962 12 Central Libral'y 105-471-53110 4,800 14,042 TOTAL BASIC BID $78,000 AI'. {fl Senior Citize,ns Centel' 001-'387 -53110 $ 4,800 $ 4,800 AA#2 Sturges Auditori um 001-389-53110 4.800 3.600 TOTAL CONTRACT PRI(,~ \;87,600 Contract monitoring will be provided by the DepartmenL of Parks, Recrea- tion and Community Services. Their costs will be added to the contract prices listed above. Some adjustments may be needed in the proposed budget amounts to reflect the actual low bid prices. We recommend that a contract be awarded to the low bldder for the Basic Bid and Additive Alternates No.1 & 2. 5-19-87 c ~ ~1 ~ ~ ~, J~I *~ ~~ ~T 0 ~ ~ ~l ~\ I- z 5 ~I ~ ~, ~: -~ I :Ijli . 1;--- ~ , I , J ~,., (31 ~ f ,~ i~ ~t > !:: u i UJ I- et Cl (!) Z Z UJ Q. o Cl <Xl ~. ..~ ~~I.n ~ ~ ~ o ~~ ~ ~, ~ ....".... (3 ::: '.JI z ~ ! :::> - '- O I- '-., 11.I ': U "',.. ~, z~:;: ~I ~ = 8 ~.~ ::;: 1-... ,\J o!!!O "-J u!:... I 0:;:'" OZ zoo etee; ~ o::~'" 0:: ~u~ ~ <c ..::rl LU ::;:::;:..., Cl ..0 <Xl Cl 00:::::> 1-ll..(I) III 10: IUJ 0:: Cl UJ Cl <Xl i1i ::;: ll.. :::> z 0, UJ' sl~1 Q. z, 0:: i ' 01 zl 2, 1-, et, U' ..::1 (3; UJI c.. , (I)' \1 I ~ " Q ~ ~ \j \0 ~' I ~ Q -J ~ ~ ~ ~ ~ ~ ~ '1 ~ ~ ~ : j j u ~ ~ Q i-,I 1 \0 ~ _ N! J ..1 u> i , I u> I " _J - 00 o C1\ 0\ _1 N -I ~ - , I I I I --- ....' o-Ji I~ ~ ~! II { , I.J ~t!.) I ~ I. (; , 0 ' , ::;: , _ i <C i , Cl :>: III III Cl UJ Cl 0: ::;: 0 et U z :i! C/) Cl i1i '" - '<t - UJ !d: ::;: i= (f) UJ (!) Z 0:: UJ UJ ~I ~ UJ ? , I , , 1 (.,1 ~ 0, ..J I- Z UJ 0:: ~ c.. et ::;: 0: ..:: " z ~ J: <.) a: :J .. o o a: z "' o -' o " > III Cl UJ 0:: ~ UJ 0: Q. I~ ~~ ..J et III I- Z "' :;; I- a: '" .. "' o '" z 0: "' -' u. o a; "" \ III t) ~~ , ' i .J, I ~ ~ ;: I ~ ~ Z !!l :::> z o ~ z 0 z '" et "' Cl I- Z i et ~ Cl LLJ Z z 0 UJ ;: Q. :J o III (f) ~ Cl lfl co i5 > a: '" z '" <.) i I I I d z I- z :::> o U U et c G ,-., '--..) :) RESOLUTION NO. 1 RESOLUTION OF THE CITY OF SAN BERNAROINO AWAROING A CONTRACT TO J & R LANDSCAPE MAINTENANCE COMPANY FOR MAINTENANCE OF 2 LANDSCAPING IN CENTRAL CITY MALL, AREAS ADJACENT TO CITY HALL, CENTRAL CITY WEST, ANIMAL SHELTER, "E" STREET MEDIAN, SECOND STREET 3 MEDIAN, MEM STREET BEAUTIFICATION, CENTRAL LIBRARY, THIRD AND FOURTH STREET MEDIANS, POLICE DEPARTMENT, SENIOR CITIZENS CENTER 4 AND STURGES AUDITORIU~. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, AS FOLLOWS: 6 7 lowest 8 wit: 9 /1a 11 , 10 SECTION 1. J & R Landscape Maintenance Company is the responsible bidder for construction of a public project, to Maintenance of landscaping in Parking Lots for Central City Central City Parking District Lots No.1, 2 & 3, areas adjacent to City Hall, Central City West, inside Central City 11 Mall, adjacent to Animal Shelter, "EM Street Median, Second Street 12 edian, "EM Street Beautification, Central Library, Third & Fourth 13 14 15 16 treet Medians, Police Department, Senior Citizens Center and turges Auditorium, in accordance with Plan No. 6735 (1987-88) for he total amount of $87,600.00, a contract is awarded to said 17 idder accordingly for the Basic Bid, and Additive Alternate Nos. 1 and 2, but such award shall be effective only upon the contract 18 being fully executed by the parties; all other bids therefor are 19 Ihereby rejected; and the Mayor is hereby authorized and directed 20 to execute said contract 21 22 ~:::::C:yi:e:::::::da:e::~~~ ::r:::u:~h:::tf~:~ha:: ::::::~rated 23 r ' 24if SECTION 2. The contract authorized by this resolution hall not take effect until signed and executed by both parties. 25 ~either party shall be obligated hereunder unless and until t~e 26 rontract is fully executed and no oral agreement thereto shall be 27 ~'mPl ied or authorized. 28 /19/87 I on behalf of the City; a copy of the c 1 c :) o I HEREBY CERTIFY that the foregoing resolution was duly 2 adopted by the Mayor and Common Council of the City of Sa 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 I 2R hel d 0 Bernardino m~etilng thereof. at a the day of ____~____________. 1987. by the following vote. t wit: AYES: . Counc 11 men . . . ---------------------- NAYS: ABSENT: City Clerk The foregoing resolution is hereby approved this ______ day of __________________, 1987. -------------------------- Mayor of the City of San Bernardino Approved as to for~: / ./) / "/ 0'/ / ' ':"'(~cr-t.... /' "/ ,__'-f_~_r-r--:"::) ------------------------- City Attorney