HomeMy WebLinkAboutS02-Parks and Recreation
I . . . . ,
" 0 ~/P'
.CI OF SAN BERNARDOO - REQUCJT FOR COUNCIL' k. JION
From:
ANNIE F. RAMOS, DIRECTOR REC'O.-lOMI"JIlIt:
PARKS, RECREATION & COMMUNIT!l8JEI!!VJ~ PM I: 37
JUNE 3, 1987
RESOLUTION AUTHORIZING AGREEMENT FOR
FOOD SERVICES WITH THE SAN BERNARDINO
UNIFIED SCHOOL DISTRICT FOR SUMMER
LUNCH PROGRAM
Dept:
Oat.:
Synopsis of Previous Council action:
Council authorized application to the United States Department of Agriculture
Food and Nutrition Service on May II, 1987,
Council has approved similar agreements annually since 1975.
Racommended motion:
Adopt the Resolution,
J.:- .); 4~-
SIgn at re
Contact person:
John A. Kramer
Phone:
Supporting data attached:
Staff Report & Resolution
Ward:
City Wi de
FUNDING REQUIREMENTS:
Amount:
NjA
Source:
NjA
No City funds involved
Finance:
Council Notes:
75-0262
Agenda Item No.
S-J.,
-. CI10 OF SAN BERNARDI(:>> - REQUOT FOR COUNCIL ACX)ON
RESOLUTION AUTHORIZING AGREEMENT FOR
FOOD SERVICES WITH THE SAN BERNARDINO STAFF REPORT
UNIFIED SCHOOL DISTRICT FOR SUMMER
LUNCH PROGRAM
JUNE 3, 1987
PAGE 2
The San Bernardino City Unified School District has served as "Vendor" for
City sponsored Summer Lunch Program since its inception in 1975.
The agreement submitted for council action is identical to previous years
agreements, excluding the areas of cost and term of agreement dates.
Cost per lunch for 1986 was $1.495; this year's cost will be $1.545,
an increase of 3.3 percent.
Justification for Supplemental Agenda
The Summer Lunch Program was initiated July I, 19B7. Final USDA approval
is contingent upon expeditious completion of this document.
75.0264 ,-a-'7
!O
I
100 0
I
I
I
11 RESOLUTION NO.
21.11 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORI ZING THE
! EXECUTION OF AN AGREEMENT AND THE 12 POINT AMENDMENT TO FOOD
3:' SERVICE AGREEMENT SUMMER FOOD SERVICE PROGRAM, ATTACHED AS
i I ATTACHMENT 2 OF THE AGREEMENT, WITH THE SAN BERNARDINO UNIFIED
4; SCHOOL DISTRICT RELATING TO THE DELIVERY OF TYPE A LUNCHES TO
CITY'S SUMMER LUNCH SITES.
"--
5:
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
7
SECTION 1. The Mayor of the City of San Bernardino is
8
'hereby authorized and directed to execute on behalf of said City
9:1
I
I an agreement and 12 Point Amendment attached as Attachment 2 of
10
Agreement, with the San Bernardino Unified School District
11
121
131
relating to the delivery of Type A lunches to City's summer lunch
sites, a copy of which is attached hereto, marked Exhibit WAW and
incorporated herein by reference as fully as though set forth at
14
length.
15
16
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
17
Bernardino at a
18
on the day of
19
vote, to wit:
20
AYES: Council Members
21
22
NAYS:
23
24 ABSENT:
25
26
27
28
6-29-87 1
meeting thereof, held
, 1987, by the following
City Clerk
c;
o
o
.~
1
2 of
The foregoing resolution iB hereby approved this
, 1987.
day
3
i
4
5. Approved as to form
and legal content:
6 I)
7 .~
8
9,
I
10!
1]1
I
1
1211
]3
14
15
16
17
18
19
20
2]
22
23
24
25
26
27
28
6-29-87
Mayor of the City of San Bernardino
2
~fOC~~~~$~f~t~"ftfti'~t~Ii!~r .
i~;%i~ ~~4;~,<;,:;,~';~'~,{~~ ~~Ii~:;,~~i~~~;:. .. :,.'
. .,-~ _:.,.:'i>~:::'-~:. ,._::' "~_' '-._ .:-,~,f".c-;'::,,_~:,,__ ~--.> ._-';:"~'~::~...,~:.;;-;:i~F:~/: ",,- _..-:-<:"">-__. ,. :~7~,,';~;~j.:"~_;--_ _ - ~;~ ,:)
" ' IE nRESOLYEIJ~t ~~flir .f.SaI' .rU'"ifllPk~ffQa - . 'NV:tIJ....I.,;cf"~
~" ~.~ :':2 ~duti~.f,oa~ktt....~,)~lt.,. ._~. ~~UI!.:!!.~_,~'{l~,.~~l.~,lt~.[1'l;~~;~{~;;B:''j
i:~'r~E_'_:::~;;:~:,.~'fl~::l~.;l
, It no cost to the Distrfct. ' . -, ,~ -. ..
l:""8EnMT.Q'&_'~i~l~;~.'~rl;";A;~f.tl.t~~~t;~iB~~~i~<: .'
'. . AdIlfflfstr-.ttve Ser't"cel-~N 'autl1orbea' to "eJ:eciiu tllliAgreelllelltllncJ ~6R1It H
beh.lf of the ~r4 of [dueltiOll. ...
7
.~
:~:>'~9.-~'-;:':::'~
,
.
,
- ~".
f:
-,'-',-
,
,
~.~
;,;
..
~
i
'\1
-~~
"
""'-'1.
,
t:-"
:..:,--
~~-
~,
,
.f;
.#L
-
~
~~..
-~
.~-,
;
~(
~
~
~'f EAl ROBERTS. s.crat.IrJf!I" GOYemint BoInI at IhI SAn Bemllrdino
CIIr . ScfIooI ~ tIIrt1Iy .-Jfy Nt the blflO1nl . ~ '1iW .. _..:4 IilliIJY CI..' .~1I'liDr' ..,,..,., -
. '$ _ dente"'In~~,~~.:'1'-~I~~,~..~ ,-- .= , . - ,:. ~~~--;i
....---- tit -. ----i,F~t8'~-.. ....., ".#, .-. ""':'~~"""ff . ,.~~..-,.:!. 'c ~-~-,"!-'
;-~:~ ~_ r;?~': ~,~:S,~~l';;~~~:~:_~":::t~" }.yf~:>'~~':::~~i'~ -' ~~:~J.i~~~:~:'~~t~~
l!!U-12~-_1Q/II8) ---I'.~;-:'l'-:,~//(t~. - ~._~L-
-t~' ::" '~.
i' )J ,
7.18
...
.r
..,
A
-...... "'~~
~ltem
,-,-
"
. .
.
) c'
o 0
San Bernardino City Unified School District
o
FOOD SERVICES AGREEMENT
THIS AGREEMENT made and entered into this 20th Day of May, 1987, by and
between the SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred
to as "DISTRICT" and the CITY OF SAN BERNARDINO, a municipal corporation of
the State of California, hereinafter referred to as "CITY".
R E C I TAL S:
WHEREAS, CITY desires to have cold lunches provided for minor children who are
taking part in the City Youth Activities Program, and
WHEREAS, DISTRICT has facilities for the preparation of the needed cold
lunches, and DISTRICT is willing to provide such service to CITY,
NOW, THEREFORE, the parties hereto agree as follows:
1. DISTRICT agrees to deliver to CITY said cold lunches each day during
the term of this Agreement, with the exception of Saturdays,
Sundays, and holidays, in a number specified by CITY. Esch cold
lunch shall comply with Type "A" requirements set by USDA for
students' nutritional needs, and the contents of the menus shall be
agreed upon mutually.
CITY shall call the preparation DISTRICT kitchen before 1:00 p.m,
of the day preceding the day of the required service indicating
the number of lunches needed, After CITY has placed its initial
order, DISTRICT shall continue preparing the same number of lunches
unless CITY notifies the preparation kitchen as indicated above,
Lunches shall be packaged on a disposable tray wrapped with clear
plastic-type material,
2, CITY agrees to pay the DISTRICT $1.54.5 for each lunch delivered to
CITY pursuant to this Agreement.
3, The term of this Agreement shall be from July 1, 1987 through
August 28, 1987 inclusive.
4. DISTRICT shall deliver said lunches daily, at a mutually agreed
.upon time, to CITY-authorized sites as indicated in Exhibit A,
attached hereto and made a part of this Agreement. Said delivery
to be made by DISTRICT personnel,
5. DISTRICT agrees to furnish all labor and vehicles necessary to
transport said lunches and store said lunches in refrigerators,
as needed, from the preparation point to the authorized CITY
sites.
6. CITY shall provide any and all labor necessary for service of said
lunches at designated sites, and CITY agrees to clean all reusable
DISTRICT equipment and utensils as soon as possible after food
has been served, and prior to its return to the DISTRICT preparation
r:Y1.IIRIT ^
.
.'
,
r.
-
o
facility before noon on the day
to CITY.
o
following
o
the day it was delivered
7. CITY shall provide any clerical or accounting services needed for
filing State reports, which may be required to entitle DISTRICT or
CITY to reimbursement from the State.
8. CITY shall bear the sole responsibility for care of all refrigerated
perishable food items after they have been delivered to the sites
until the time of consumption,
9. The amount of milk or food needed for the preparation of said
lunches shall be arranged by the DISTRICT at the time adjustments
for said lunches are made, The CITY shall not participate in the
ordering of food or milk needed to prepare said lunches.
10. DISTRICT shall bill CITY monthly and billing will include all
transactions through the close of business on the last day of the
month. CITY shall promptly pay said bills,
11. CITY agrees to bear the cost of any losses resulting from theft or
improper storage once the food or lunches are delivered to CITY.
CITY further agrees that once the lunches have been delivered to
authorized CITY personnel, CITY assumes the responsibility to
dispose of such and return no food items. CITY shall not be
entitled to any credit for over-ordering of lunch orders.
12, CITY agrees to indemnify and hold harmless DISTRICT for any and all
liability arising out of the performance of this Agreement. Said
indemnification shall include, but not be limited to, any liability
resulting from defective or spoiled food once the food has been
delivered to CITY and any injury to CITY personnel in or about the
premises of DISTRICT. The only exception to this indemnification
agreement is that DISTRICT agrees that it will not be indemnified
for injuries to DISTRICT personnel which occur while DISTRICT
personnel are performing pursuant to this Agreement.
13. This Agreement may be cancelled by either party by giving prior
seven (7) days written notice to the other party, and said notices
may be given by United States mail to the addressees listed below.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day
set forth below.
CITY OF SAN BERNARDINO
SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT
H~ ;O~.D'
Assistant Superintendent
Administrative Services
-20 J.lJA7
Evlyn Wilcox
Mayor
Date:
. .
.'
.
,
c~
r-\ A"....
\ t., . v
o
........,
. -I
.-
2OD/2557C
ATTACHMENT 2
12 POIin' AMENDMEIIT TO rOOD SERVICE AGREEMEllT
SU!IWI rOOD SERVICE PROGJW(
The contract between The City of San Bernardino (Sponsor)
with offices at 547 North Sierra Way, San Bernardino, hereinafter called
"The ~poqAor"~ and San Bernardino Cit~ Unified ~ (Vendor) with offices at
777 N. F' ~t" San ~ernard1no. LA 9 410 ~chool Distj hereinafter called
"The Vendor", executed by the parties thereto on 6/15/87
1987, is hereby amended to provide the following:
1. The sponsor shall provide to the food service management company a
list of State agency approved food servioe sites, along with the
approved level for the number of meals whioh may be claimed for
reimbursement for each site and shall notify the food service
lIIllIIagement oompany of all sites which have been approved, oancelled,
or terminated subsequent to the submision of the initial approved site
list IlIld of any ohanges to the submiasion of the initial approved site
list and of any changes in the approved level of meal servioe for a
site. Suoh notification shall be provided within the time limits
mutually agreed upon in the contract;
*2. The food service management oompany shall maintain such reoords
(supported by invoices, receipts, or other evidence) as the sponsor
will need to meet its responsibilities under this part and shall
report to the sponsor promptly at the end of each month, at a minimum;
3. The food servioe management oompany shall have State or local health
oertification for the faoility in whioh it proposes to prepare meals
for use in the Program, and it shall ensure that health and sanitation
requirements are met at all times. In addition, the food service
management company shall provide for meals whioh it prepares to be
periodioally inspected by the looal health department or an
independent agency to determine bacteria levels in the meals being
served. These levels shall oonform to the standards whioh are applied
by the local health authority with respeot. to the level of baoteria
whioh may be present in meals served by other food serive
establishments in the locality. Results of the inspeotions shall be
submitted to the sponsor and to the State agency;
*4. The llleals served under the oontract shall conform to the oycle menus
and meal quality standards and food specifioations approved by the
State agency and upon which the bid was based, if applicable;
*5. The books and records of the food service management company
pertaining to the sponsor's food service operation shall be available
for inspection and audit by representatives of the State agency, the
Department, and the U~. General Accounting Office at any reasonable
time and place for a period of three (3) years from the date of
receipt of final payment under the contraot;
6.2.6
Revised 1987
c
, ,
:)
\,.1
laenc1llent to rood Sel'\'ic. lar....nt
Pacl 2 ot 2
6. Th. sponsor and the tood Hl'\'ic. manage..nt oo.pan)' shall op.rat. in
aooordano. with ourrent Prograa regulations.
7. The tood Hl'\'ioe IIIIlnagellent oompany shall b. paid by the sponsor tor
all aeall d.livered in aooordanc. with the oontraot and this part.
How.vsr, neither tb. Departlllllnt nor tbe State agency assumes any
liability tor payment at ditterences between tb. number ot meals
delivered/prepared by tbe tood sel'\'ice IIIIlnagemet oompany and tbe
nUlllber ot meals served b)' tbe sponsor tbat are .ligibl. tor
reimbursement;
-8. Meals sball b. delivered in accordance witb a delivery scbedull
presoribed in tbe contraot;
89. Increases and decreases in the numb.r ot meals ord.red shall be _de
by tbe sponsor, as needed, witbin a prior notice period .utually
agreed upon;
10. All meals delivered/prepared under tb. Progru sball _et tbe "Meal
Service R.quirements" section at tbe ourrent Program regulations;
11. In caslB ot nonpertol"ll8Do. or nonoollpl1anoe on the part ot tbe tood
sel'\'ice management company, tbe company sball pay tb. sponsor tor any
excess costs tbe sponsor incurs by obtaining meals tram anotber
source.
in sutticient time to allow tbe sponsors to prepare and submit tbe
claim tor r.1IIburs.ment to aeet tbe 60 day submission desdlin..
12. The toad service IIIIlD8gement companies shall sub.it all costs incurred
pertaining to tbe sponsor's tood sel'\'ice operation in sufticient time
to allow the sponsors to prepare and submit tbe claim tor reimbursement
to meet the 60 day submission deadline.
Autborized Sponsor Representative
tative
DATE:
MAY 2 0 1987
DATE:
-
Tbes. it.1IS _y be del.t.d by Upward Bound and Rational Youtb Sparta
Programs wbiob us. a coll.g. cateteria s.tting to provide meals under
tbe SFSP.
6.2.7
Revised 1987
~
. C
l.
.
.. 2.
3.
4.
S.
6,
7.
8,
9.
10.
11.
12.
SUMMLR lUNCH fROGRAH SillS
8015 Club, 1180 VestC:" St";et, San 8t::~rdino, CA '2411, 888-6751 .:>
C01ton Housing, 772 Pine Street, Colton. CA '2324, 825-3170
Home of Neighborly Service, 839 North Mt. Vernon Avenue, CA '2411. 885-3491
Little Zion Manor, 2000 Jubilee Court, Sin Bernardino, CA 92411, 880-1858
Ramona Drop.In Center, 1524 West 7th Street, San Bernardino, CA 92411. 889-0018
Y.M.C,A. Downtown, 216 West 'th Street, San Bernardino, CA 92401, 885.3268
North Fontana Parks & Rec., 6396 Citrus Avenue, Fontana, CA 92335, 823-1231
Rancho and Mill Apartments, 2166 Rancho Avenue, Colton, CA 92324, 889-8417
San Bernardino Village Green Apts., 2122 W, Chestnut. San Bdno, CA 92410, 888-~
C. 1.0.,8888 Palm Lane, San Bernardino, CA 92410,889-9902-
Delmann Heights, 2969 North Flores Street, San Bernardino, CA 92410, 887.4314
Ruben Campos Center, 1717 ~est 5th Street, San Bernardino, CA 92411, 888-0397
13. Nicholson Center, 2600 West 2nd Street, San Bernardino, CA 92410, 874-3423
14, Urbita Elementary School, 771 5, "J" Street, San Bernardino. CA 92410, 383-5006
15. Hernandez Center, 222 North Lugo Avenue, San Bernardino, CA 92408, 884-8613
16. Johnson Hall, 906 ~ilson Street, San Bernardino. CA 92411,884-9886
17, Lytle Creek Center, 380 S. "~" Street, San Bernardino, CA 92410, 885-8446
18. Mill COOl'TIunity Center. 503 E. Central Avenue, San Berr,ardino, CA 92408, 885-670C
19. Riley Elementary School, 1266 N. "G" Street. San Bernardino, CA 92410,383-5006
20. Rooseve1t Ele-;,entary, 1554 N. Garner Street, San Berr,ardino, CA 92405, 383-5006
21. Waterrr,an Gardens, 403 Alder Street. San Bernardino, CA 92410, 383-5006
22. Rio Vista Elementary, 1451 N. Calif. St., San Bernardino, CA 92405, 383-5006
23. Boys Club of San Ben,ardino @ M~scoy, 2450 B1ake St., S.B., CA 92485, 887-2838
24. Curtis Jr. High School, 1472 E. 6th St., San Bernardino, CA 92410,888-2987
25. Highland Pacific Ele~., 3340 Pacific, Highland, CA 92346, 383-5006
26. Phoenix Service Center, 1315 N. "0" St.. San Bernardino, CA 92405, 884-6760
27, Provisional Educational Services, Inc., 1686 W. 19th St" S.B., CA 92411,887-701
28. Mt, Zion Mission3r, Beptist Church, 2171 Lincoln Avenue, 5,5., CA 92405, 887-1411