HomeMy WebLinkAbout23-Building & Safety
CI~Y OF SAN BERNARD~O - REQU~ST FOR COUNCIL AC~ION
From: John E. Tucker, DirectcftEC'O.-ADMIN. OFF. Subject: Department Secretary Position
Dept: Building and Safety
Date: June 18, 1937
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Synopsis of Previous Council action:
This item was heard by the Personnel Committee on June 4, 1987, and recommended
for approval.
Racommended motion:
Adopt resolution.
Contact person: John E. Tucker Phone: 384-5274
Supporting date attlChed: Staff report, justification, request Ward: NfA
Fiscal Year 1987/88
FUNDING REQUIREMENTS: Amount: $16,980 to $20,658 annually plus fringes
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Source: (ACCT. NO.) General Fund - /3.. II'J ~ J./", fl.~<..
(ACCT. DESCRIPTION)
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Signature
Finance:
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Council Note.:
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cl'iy OF SAN BERNARD~O - REQU~T FOR COUNCIL AcWlON
STAFF REPORT
BUILDING AND SAFETY DEPARTMENT
Subject: Secretarial Position
This request is very important to the Department. This Department
currently has two Clerk Typists for permit issuance and one Account Clerk.
The volume of business which we have experienced this past year places
demands on these people which allows no time for routine or special
correspondence. Within the past six months. the Board of Building
Commissioners' Meetings have been cancelled because the required notices
could not be completed in time. The Director's office is faced with a
backlog of paperwork for which there is no relief with our present staff.
Most staff members do some of their own typing and all of their own filing
due to lack of personnel for support.
While my original request was to substitute the Secretarial position for
the Account Clerk II, our level of annual revenue (over $2 million) for
which we must accurately account, makes that proposal unwise. It is my
intention to request both positions this coming fiscal year.
~ c~nsideration is appreciated.
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Jonn E. Tucker, Director
Building and Safety Department
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June 15, 1987
75-0264
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<0 RAY SCHWEITZER, CITY ADMINI,.lIU\TOR
Su~ JUSTIFICATION - SECRETARIAL~SITION
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From JOHN E. TUCKER, DI~TOR
BUILDING & SAFETY ~T
Date APRIL 17, 1987
Approved
Date
The existing Account Clerk II position, who has traditionally served as
.Secretary" for the Department Director. is currently overwhelmed with accounting
work. This is due to a 28.81 increase in valuation (permitting activities)
from 1984-85 to 85-86 and additional a current year increase from last year
of 691. The character of permits has also changed from approximately 351
residential permit to nearly 801. This results in a substantial increase in
posting activities for these smaller permits. This work cannot be delayed.
Our two clerks who prepare permits have similarly been inundated with work.
The consequences of the high priority daily work in permitting and accounting
has resulted in delayed administrative and code enforcement work, The Board
of Building Commissioners meetings have been called off three of the last
6 months due to missing the required legal time frames for posting and pre-
paration, This is due (ntirely to lack of secretarial help. Monthly reports
to top level management of department activity are unavoidably and regularly
late. Correspondence with the Council. the Mayor and the public is often
delayed due to the inability of our clerical staff to handle the work load.
The Director is experiencing a log jamb of routine handling of reporting and
replies in personnel and budget matters as well as other inter-office work.
The solution to this problem is the creation of a permanent position of
department secretary.
k you,
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n E. Tucker. Director
l1ding and Safety Department
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C I T Y
o FOS A N B E R 9 A R
INTEROFFICE MEMORANDUM
8703-702
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DIN 0
TO:
-!.J.. AONIN. OFF
Ray Schweitzer, City Administrauq~Rl6 .
PH 3: 5 I
Mary Jane Perlick, Director of Personnel I
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FROM:
SUBJECT: Upgrade of ACcount Clerk II in the Building and
Safety Department
DATE:
COPIES:
March 11, 1987
(7010)
Doug Chandler, Personnel Analyst
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The original recommendation from the classification study 18
months ago was to reclass the ACcount Clerk II in BUilding
and Safety to a new class which would have been called Clerk
IV. This class was originally intended as the top clerical
class in a series, for Use in departments where the person
holding the top clerical Position did not use shorthand or
shorthand was not required on the jOb.
The class stUdy recommended the same salary range for Account
Clerk II and Clerk IV. After the Clerk IV was recommended,
two things then happened. (1) The Account Clerk II in
Building and Safety apDealed the class change. She preferred
the Account Clerk II title and (2) a sUbsequent count showed
that only 2 or 3 persons in the City would have been
assigned to the Clerk IV. The final recommendations of the
study eliminated therefore the Clerk IV class entirely and
left the Building and Safety ACcount Clerk II in place.
Mr. TuCker tells us he needs to Use have a person
hand skills; so, I agree that this position
Upgraded to that of Secretary. The cost
approximately $275 per month inclUding PERS.
After your approval, please place on to the Personnel Commit-
tee agenda.
with short-
should be
would be
Respectfully sUbmitted,
.
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MARy JANE PIRLICIt
Director of Personnel
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING
RESOLUTION NO. 6433 ENTITLED IN PART "A RESOLUTION.....CREATING
AND ESTABLISHING POSITIONS FOR THE VARIOUS DEPARTMENTS OF THE
CITY OF SAN BERNARDINO"; BY ESTABLISHING ONE POSITION OF
SECRETARY IN THE BUILDING AND SAFETY DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 2. Resolution No. 6433r Section Four, Subsection
4.9 is amended to read:
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BUILDING & SAFETY
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Director to Building
& Safety
Plan Check Engineer
Senior Building
Inspector
Building Inspector
Supervisor
General Building
Inspector
Account Clerk II
Typist Clerk II
Code Compliance
Officer
Plan Checker
Secretary"
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I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
the
day of
, 1987, by the
following vote, to wit:
AYES:
NAYS:
ABSENT:
City Clerk
6/19/87
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The foregoing resolution is hereby approved this
day
of
, 1987.
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6 an~ legal content:
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Mayor of the City of San Bernardino
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Attorney
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6/19/87