The URL can be used to link to this page

Home My WebLink About03-City Administrator CIT\lOF SAN ..RNARDIIO - R.QUEC)r FOR COUNCIL AC-Q"N From: JAMES C. RICHARDSON Deputy City Administrator/ De~; Development Su~.n: Acceptance of Request for Proposal for "Geo" Mapping System -- McDonnell Douglas Dete: July B, 19B7 tytll' Synopailof Previous Council action: 4/22/B7 -- Resolution #B7-l35 requesting OPR extension to complete General Plan. 2/l6/B7 -- Workshop of Mayor and Common Council regarding cost of General Plan Revision. Recommended moti.on: That the request for proposal submitted by McDonnell Douglas for a geographic based mapping system be accepted and staff be directed to negotiate a contract for professional services (RFP) for approval by the Mayor and Common Council based on a revised Configuration #2. ~~ck... Signature Contact person: .TTM RTrHARn!':cm Phone: .:::;;1?? FUNDING REQUIREMENTS: Amount: Acct. #001-172-5-5973 $207,146 Ward: Source: Computerized Mapping System Finance: i1/,:l--c? V - Supporting data attached: Y"" Council Notes: 75.0262 Agende Item No. ...3 CITOOF SAN BERNARDIIO - REQUEQr FOR COUNCIL AC1:bN STAFF REPORT At a 2/16/87 workshop of the Mayor and Common Council, the approximate costs of the General Plan Revision were discus- sed. The "qeoqraphically" (qeo) based mappinq system was estimated at $270,000 at the 2/l6/87 workshop. The "qeo" mappinq system is considered an inteqral part of the work proqram submitted to the state Office of Planninq and Re- search (OPR) for an extension for completion of the General Plan Revision, An RFP was prepared by the Data Processinq Manaqer and distributed to prospective providers of hardware and software for the qeo-mappinq system. There were two RFPs submitted to the City for hardware and software by URS and McDonnell Douqlas, The proposal by URS was incomplete and did not meet the basic requirements of the RFP. The McDon- nell Douqlas proposal was responsive to the RFP and provided four (4) configurations of hardware and software ranqinq from $l82,096 to $518,582 in amount. Attached is a manaqement summary of the MCDonnell Douqlas proposal for recommendation to the Mayor and Common Council. On June 29, 1987, the Deputy City Administrator/Development, the Planninq Director, the Data Processinq Manaqer, the Assistant City Enqineer and RDA Development Specialist, John Hoeqer met to review the five equipment variations and concluded that the attached configuration *2 was determined to be the most beneficial from a cost standpoint. Some adjustments are recommended to configuration *2 proposed at $l97,356 and outlined as fol- lows: +l plotter at +$l3,900, - 1 hiqh resolution desiqn terminal $2l,005, 1 low resolution desiqn terminal - $5,050, + 2 medium resolution design terminals +$21,600 and +$345 for additional hard- ware and software maintenance for a total of $207,l46 for configuration *2 as revised, The hardware and software maintenance costs will run approximately $2l,804 on an annualized basis but is included in the proposed $207,146 purchase price. There may be additions or chanqes to the recommen- ded qeo-mappinq system but it is anticipated that cost will be within the mentioned price ranqe. While other configurations offer advantaqes of lower price or increased capabilities, the revised configuration *2 is recommended by staff. Further staff should be authorized to neqotiate a contract with McDonnell Douqlas accordinqly, Rit~ AMES C, RICHARDSON City Administrator/Development JCR/md 7/B/B7 75-0264 - - c o o :> SECTION I MANAGEMENT SUMMARY McDonnell Douglae Manufacturing & Engineering Systems Company (McDonnell Douglas-HOC) is pleased to respond to The City of San Bernardino's Notice Inviting Bids for a Software Mapping System. McDonnell Douglas underetands the City's requiremente for mapping and looks forward to working with the City to implement a system solution that can ultimately achieve all of the City's stated objectives: Create and store graphic and related information on a central database. to be shared by all potential users. Create one continuous city wide land uee map depicting parcels. streets, trees and sewers such that all other applications can be stored as overlays on a single common base. , Make high quality. accurate, consistent and timely data available in the form best suited to the needs of the user. , Avoid data redundancy and duplication of efforts. Increase efficiency of usage and service. Increase productivity. Provide adequate security for confidential data. Create a multi-task. multi-user environment for all mapping. engineering design and drafting functions. Reduce costs of maintenance and usage. Provide a variety of services to the City's departments in order to allow them access to common geobased information. MDC offers to the city the finest in computer-aided-mapping software along with the latest standard, unmodified hardware from highly respected equipment manufacturers. The result is a fully integrated solution with outstanding performance that will provide the City ease of use in all of its mapping and engineering procedures. Specifically HOC is proposing to provide the City with a turnkey solution for all of He mapping. engineering and architectural design. and drafting requirements. Combined with the latest in hardware technology, our Graphic Design System (GDS) can satisfy all of the City's mapping requirements. To address the City's requirements for roadway and site-design we are proposing MOSS be included in the system. MOSS represents the finest in civil engineering software for 3-D design of sites and roadways and is fully integrated with GDS. -1- c o o J As requested we have proposed four typical configurations of hardare and software as follows; 1. One Graphic Workstation for mapping and one lower cost terminal to digitize existing maps. 2. Three Graphic Worketations to perform mapping with some road design. 3. Six Graphic Workstations to perform mapping, road. flood control. and architectural design. 4. Twelve Graphic Workstations to perform mapping. road flood control. and architectural design. The City has the option to alter the price of any of these configurations by selecting a different mix of high. medium. or low resolution Graphics Workstations and either pen or electrostatic plotters. MUC will work closely with the City to finalize the initial configuration required and to develop , plans for future growth. In summary this proposal provides the City of San Bernardino: The best application software for all functional areas specified in the Notice Inviting Bids. A turnkey eolution with hardware and software carefully configured to meet the City's current requirements while allowing for easy future growth. A solid hardare and operating system environment utilizing the latest unmodified Digital Equipment Corporation products. The expertise and support of a large stable corporation acting as a single source vendor in all aspects of the implementation of the City'e mapping system. -2- c - o o (3 Graphic Workstations for mapping with some road design) M-243 MODEL NO. QTY. DC2135 DC2806 DC272l-L DC 272l-M DC2721-I M-DS4125 1 1 1 1 1 1 1 CONFIGURATION #2 DESCRIPTION "Q3" MicroVAX II [DH630Q3-FA] (BAl23 Floorstand Encloeure) , 5MB Memory [RD53] 71 MB Diek . [RQDX3] Disk Controller . [TK50] 95 MB Cartridge Tape and Controller '[DHVll] 8-Line Multiplexor , Floating Point '[DEQNA] Ethernet Controller [RD54A-BA] 159MB Disk Drive for BA123 "Q3/Q4" CPUs - LAlOO Letterwriter w/stand; 240cps [LAlOO-BA] KSR Hardcopy Terminal w/Keyboard [LAXXS-AC] Table Top Stand [QZ002-C5] VMS 1-8 User Sublicense for MicroVAX II VMS 1-8 User Media and Documentation including; . [QZ002-H5] Media and Documentation . [QZ002-85] 90 Days Basic Maintenance [QZ002-l5] VMS l-B User Installation CAD Interactive Modular Style Design Station including: 19" 4125 based high resolution color raster terminal 1280 x 1024 Pixels 11" x 11" Digitizing Tablet , 4 Button Cursor Puck , Additional 2 Planes of Display Memory (total 16 colors) , One Computer to Design Station Cable (Max. 100') -75- PRICE $ 29.430 $ 6,900 $ 2.584 $ 6,000 $ l.B50 $ 760 $ 21.005 - ~ MAINT.MO $ 4001 $ 901 $ 381 $ - $ 2401 $ - $ 125 . c o o CONFIGURATION #2 (Continued) MODEL NO, ~ M-DS4111 M-DS11UGM M-DS4207 M-DTC9148 PL2166 1 1 1 1 1 DESCRIPTION CAD Interactive Modular Style Design Station including: , 19" 4111 Based Medium Resolution Color Raster Terminal 1024 x 780 Pixels . 11" x 11" Digitizing Tablet 4 Button Cursor Puck 256KB RAM Memory . One Computer to Design Station Cable (Max. 100') Local Memory Upgrade for M-DS411l Terminal including: . Additional 1MB RAM Memory CAD Interactive Desktop Design Station including: 13" Low Resolution Color Raster Terminal 640 x 480 Pixels , 256KB RAM Memory , 11" x 11" Digitizing Tablet 4 Button Cursor Puck , One Computer to Design Station Cable (Max, 100') CAD Digitizing Tablet (36" x 48") and processor including: High Accuracy Option Power Digitizing Base , Cursor Puck - l6 button , Interface cable , RS232 Single Port (DCE) CALCOMP 1044GT Plotter ,OOl inch Resolution, E-size including: , Plotter Controller Interface , 8-Pen Turret Cartridge . Plotter Interface Cable , Premium Pen Kit -76- PRICE $ 10.BOO $ 1,750 $ 5.050 $ 6,606 $ 13.900 - .-, ...; MAINT.MO $ 75 $ 10 $ 30 $ 94 $ 35 c o o .:) CONFIGURATION #2 (Continued) MODEL NO, QTY. DESCRIPTION PRICE MAINT.MO MGDSDS 2 Graphics Design System (GDS) $ 50,000 $ 500 Design Station License Fee includes: Basic GDS , Training Files , Attribute Data , Full GDS Library MGDSAC 1 GDS Access License for the IBM PC $ 5,000 $ 50 or Tektronix 4107 or 4207 Terminal MVMIC2AM 1 Area Management System Module for $ 5.000 $ 50 MicroVAX CPU with MicroVMS Operating System, M-PDC104X 1 Plotter Despooler Software for CALCOMP $ 1.000 $ 20 1043 and 1044 Plotters M-MPKG2 1 Architectural Package including: $ 4.000 $ 20 Architectural Starter Kit (ASK) Architectural Application Menu and Software (M-MARC) , Mechanical Application Menu and Software (M-MMEC) Structural Application Menu and Software (M-MSTR) Electrical Application Menu and Software (M-MELE) , GDS Facilities Library Specification Interface MT-GDSl 2 Initial GDS Training - 5 Days $ 2.400 MT-GDS3E 1 Extended GDS Taining - Area Management $ 240 System (AMS) - 1 Day MINSTl 1 Installation of a MicroVAX based $ 4.000 $ -0- System includes: M&E installation of software and hardware Vendor hardware installation -77- c o o CONFIGURATION #2 (Continued) MODEL NO. QTY. DESCRIPTION MVMIC2-SP CAD Support Package for DEC MicroVAX II including: 1 , Training Clasees at an M&E Training Facility - One Initial GDS Class - One Advanced GDS Class Three Days On-Site System Administration Training Diagnostic Modem . Freight 90 Days Non-DEC Hardware Maintenance , Systems Support and 90 Days Software Maintenance TOTAL SYSTEM COST Nine Months Non-DEC Hardware Maintenance Nine Months Software Maintenance TOTAL SYSTEM AND MAINTENANCE COSTS (1) Purchase price includes one year hardware maintenance. PRICE $ 8.000 $188.275 $ 3.3212 $ 5.760 $197.356 (2) Eetimated cost of maintenance when obtained directly from the hardware manufacturer. -7B- .') MAINT.MO $ -0-