HomeMy WebLinkAbout20-Police Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
OFlIGINAL
Subject: Resolution of the City of San
Bernardino authorizing the expenditure of the
awarded FY 2000/01 California Law
Enforcement Equipment Purchase (CLEEP)
grant funds for the purchase of handie-talkie
radios and authorizing the Purchasing
Manager to issue a purchase order for
$164,435 to Motorola Incorporated of
Riverside, CA.
From: Lee Dean, Chief of Police
Dept: Police Department
Date: November 20, 2000
Synopsis of Previous Council Action
5-1-2000
Resolution #2000-95, accepting and obligating the awarded California Law
Enforcement Technology Equipment Purchase (CLETEP) grant funds.
Recommended Motion:
Adopt Resolution
ANT CHIEF OF POLICE
Contact person:
Captain Robert Curtis
Phone:
384-5606
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS:
Amount: $164,435
Source: Acct #123-582-5703
FYOO/Ol CLEEP Allocation
Council Notes:
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Agenda Item No.~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino authorizing the expenditure of the awarded FY 2000/01
California Law Enforcement Equipment Purchase (CLEEP) grant funds for the purchase of handie-talkie
radios and authorizing the Purchasing Manager to issue a purchase order for $164,435 to Motorola
Incorporated of Riverside, CA.
BACKGROUND
AB 1740 created the California Law Enforcement Equipment Purchase (CLEEP) grant program and
appropriated $75 million in entitlement funds for local law enforcement agencies to purchase needed
equipment and technology.
The State Controller has allocated a minimum grant of $100,000 to each city police chief, county sheriff
and several special districts. The remaining balance was allocated to county sheriffs and city police chiefs
based on their proportionate share of the state's total population estimate as determined by the most recent
January population estimates by the Department of Finance. The City of San Bernardino's share of this
allocation is $164,435.
FINDINGS
The Police Department primarily uses Motorola STX handie-talkie (HT's) 800 MHz radios for voice
communications between field units and dispatch when personnel are away from their vehicle radios. This
model HT went out of production in 1993. Motorola was required by the FCC to support this product for
seven years and stopped making replacement parts in 1999. We anticipate that the lack of replacement
parts will cause 10% ofthe Department's 200 Motorola STX HT's to become inoperable each year.
To address this issue, the Department recommends using CLEEP funds to purchase 62 Motorola
MTS2000 HT's radios, spare batteries and battery chargers at a total estimated cost of$164,435. The cost
per HT, spare battery and battery charger combination is approximately $2,652 (including tax).
The City of San Bernardino owns a proprietary 800 MHz trunked radio system designed and built by
Motorola Incorporated. Because of the proprietary trunking technology, only Motorola brand radios can
be utilized. Radios for public safety are only available directly through Motorola Incorporated. The police
department is requesting that the Mayor and Common Council exempt bidding for this equipment
pursuant to Section 3.04.0IOB.3 of the San Bernardino Municipal Code.
Additional Motorola MTS2000 HT's, spare batteries and battery chargers will be purchased in subsequent
years as funding becomes available.
FINANCIAL IMPACT
There will be no impact on the City's General Fund. The acquisition cost of the handie-talkie radios will
be $164,435 (including tax). Police Department will be using a total of $164,435 derived from the FY
2000/01 CLEEP grant funds.
RECOMMENDATION
Adopt resolution.
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@/gWJ~ -HSOLUTIONNO.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXPENDITURE OF THE AWARDED FY 2000/01 CALIFORNIA LAW
ENFORCEMENT EQUIPMENT PURCHASE (CLEEP) GRANT FUNDS FOR THE
PURCHASE OF HANDlE-TALKIE RADIOS AND AUmORIZING THE
PURCHASING MANAGER TO ISSUE A PURCHASE ORDER FOR $164,435 TO
MOTOROLA INCORPORATED OF RIVERSIDE, CA.
6 SECTION 1:
The Mayor and Common Council of the City of San Bernardino hereby
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authorize the expenditure of the awarded FY 2000/01 California Law Enforcement Equipment
Purchase (CLEEP) grant funds amounting to $164,435 for the purchase of Motorola MTS2000
handie-taIkie radios from Motorola Incorporated of Riverside, CA.
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SECTION 2:
The Purchasing Manager is hereby authorized to issue a Purchase Order
in an amount not to exceed $164,435 to Motorola Incorporated of Riverside, CA for the
purchase of Motorola MTS2000 800 MHz handie-talkie radios, spare batteries and battery
chargers.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXPENDITURE OF THE AWARDED FY 2000/01 CALIFORNIA LAW
ENFORCEMENT EQUIPMENT PURCHASE (CLEEP) GRANT FUNDS FOR THE
PURCHASE OF HANDlE-TALKIE RADIOS AND AUTHORIZING THE
PURCHASING MANAGER TO ISSUE A PURCHASE ORDER FOR $164,435 TO
MOTOROLA INCORPORATED OF RIVERSIDE, CA.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
, 2000, by the following vote, to wit:
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Council Members
Aves
Navs
Abstain
Absent
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
McCAMMACK
City Clerk
The foregoing resolution is hereby approved this _ day of
,2000.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
25 James F. Penman, City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 11"- 2D -0 0
Vote: Ayes J 3;1 Nays
)
Change to motion to amend original documents:
Item#~O
..r:r
Abstain
Resolution # ;1000- 3,'"-3/
e- Absent ;:j:f:2- .
-
Reso. # On Attachments: -
Contract term:
-
NulllVoid After:
Date Sent to Mayor: II-.;L I-Of) Date Returned from Mayor:
Date of Clerk's Signature: ~ Reso. Log Updated:
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Date of Mayor's Signature: ~
Seal Impressed: V
Date Memo Sent to Department for Signature:
See Attached:
Date Returned:
Date Letter Sent to Outside Party for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
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See Attached:
See Attached:
See Attached:
Date Returned:
Note on Resolution of Attachment stored separately: _
Direct City Clerk (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached:
Yes / No By_
Yes No ./ By_
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Yes No v By_
Yes No V By_
Yes No V By_
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Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distrihuted to:
City Attorney
Parks & Rec.
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Code Comp~ce Dev. Services _ EDA Finance
Police V Public Services Water Others:
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Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
ReadytoFile:~ Date: /1-;z.7-oO