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Home My WebLink About08-City Administrator ., "" .., ... III · ,'L "'l/i l. ,. ..-IIIJ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Fred Wilson City Administrator Subject: Request for waiver of fees - YMCA Children's Christmas Parade - December 2 , 2000 Date: November 7, 2000 Synopsis of Previous Council Action: The Mayor and Council has approved waiver of fees for this event for the last several years. Recommended Motion: That the request for a waiver offees in the amount of $4,212 for facility, personnel and equipment costs associated with the 23rd Annual YMCA Children's Christmas Pa...... be app...... fiifoc Signature Contact person: I=r..rt Wih.nn Phnna.- ~1"" Supporting data attached: yes Ward. 1 FUNDING REQUIREMENTS: Amount: $4,212 Source: (Acct. No.) various depts (A,..~t n~c::~rirtinn) Finance: Council Notes: Agenda Item No. 1- IljalJ/lib ., CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report On December 2,2000, the YMCA is holding their 23'd Annual YMCA Children's Christmas parade along "E" Street, They expect over 3000 children participating in the event and over 10,000 spectators. The Association has non-profit status and, as such, is requesting a waiver of City fees in connection with the event. These fees include: Department Fees Traffic Engineering: $ 859 for barricade placement/removal Police 2,412 for personnel/vehicles/equipment Public Services $ 941 for refuse collection/street sweeping TOTAL $4,212 Non waivable fees and refundable security deposits: Traffic Engineering $1,150 barricade deposit $1,150 TOTAL Attached is the organization's budget for"the event including estimated expenses and anticipated donations and in kind services. All insurance requirements have been met. If approved by the Mayor and Council, the waiver of fees would amount to $4,212, I' " CITY OF SAN BERNARDINO REQUEST FOR WAIVER OF FEES FOR CITY SERVICES, PERSONNEL & EQUIPMENT ADDroval of fee waivers are pranted bv the Mallor and CounciL Allow 60 dOlls from FeCit;'" of aDDlication bv Cilv Administrator's Office for Drocessmp. Contact City Administrator's Office: 909 384-5122JFAX 909 384-5138 Dete Submitted 11/7/00 YMCA of San Bernardino Name of Applicant/Organization Contact Person Jack Avakian Address 636 North "D" Street, SB 92404 PhonelFAX 909 384-4947/381-6648 F Activity for which Waiver(s) are requested 23rd Annual Christmas Children IS Parade:'.'_ Date(s)ofeventlactivity 12/2/00 Locationofevent/activity E St. between 6th and Rialto Date and Time or Set Up and Take Down of Event December 2, from 9:30 a.m. to 2:00 p.m. PART I: MUST BE COMPLETED AND SUBMITIED BY ORGANlZA TION BEFORE REVIEW BY CITY DEPARTMENTS Proposed Bud2et for Event Estimate Personnel (Salaries, Overtime etc.) donated Office Supplies donated Postage 50 Printing 150 Equipment Rental Security FoodlRefreshments 75 Facility Rental Insurance Decorations Utilities donated 4th &E~Co. B1dq. ' Advertising Promotion donated RVeR TV Trophies and Ribbons 1,200 Scholarships Special Equipment Sanitation Facilities , 50% donated Goddard:~: s Toilet 120 Other SUBTOTAL 1,595 -, Anticinated Revenue from Otber Sources (list source bv name Estimate 1. San Manuel Indians $ 750 2, Business Bank SB and Coseo 1,500 3. Jack's Disposal 250 4. misc. individuals 5, TOTAL 2,500 PART II: TO BE COMPLETED BY CITY DEPARTMENTS PRIOR TO CONSIDERATION BY W A VS AND MEANS COMMITFEElMAYOR AND COUNCIL ACTION Applicant is responsible/or contacting City departments and o/her outs/de agencies lor requests lor services. Cltv Denartmenta) Services Kenuested Fee Waivers Administration 909384-5122 Estimate Filming Pennit Street Banner Police 90938<1-5735 Traffic Control 2,412 Security Personnel Develocment Services 909384-5057 Generatorrremporary Power Pole TUP Public Services 909384-5140 Trash Services (boxes, bins,liners) 233 , Street Sweeping 376 After Event Cleanup 332 Parks, Recreation Community Services 909384-5031 Park Use , Stadium Use Facility Use Public WorkstTraffic Enp:ineerinp: 909384M5084 Signs Barricade PlacementlRemoval 859 Facilities Management 909 384.5244 Civic Center Use Custodial Services SoundIP A System Use TOTAL AMOUNT OF CITY SERVICES 4 212 NON WAN ABLE FEES County Environmental Health 909 884-4056 (food service) Alcoholic Beverage Control 909782-4400 (alcohol sales) Barricade Deposit 1 ll:jn Performance Bond Clean Up/Security Deposit Fire Inspection Fee Fire Permit Fee Fire Personnel StandMby Fee Business Registration Vendor Fee 2 . . Y YMCA of San Bernardino Valley 636 North D Street San Bernardino, CA 92401 Phone 909-381-4947 Fax 909-381-6648 October 31, 2000 Fred Wilson, City Administrator City of San Bernardino 300 North D Street San Bernardino, Ca 92418 Dear Fred The YMCA of San Bernardino is currently planning for the 23rd Annual YMCA Children's Christmas Parade, The parade will be on Saturday December 2, and will start at 11 :00 A.M. at the comer of 6th and E Street. This year costs for police services, and barricades, to be provided by the City of San Bernardino, have been estimated to be $2000 dollars We are again planning to have over 3000 children participating in the parade, and over 10,000 people attending the parade. This event is filmed live and re-broadcasts at least 3 different times, The YMCA of San Bernardino is asking that the City to waive the fees so that we may be able to continue letting all kids participate in the parade for free. Please advise me as soon as possible, if the City of San Bernardino can waive these fees, Thank you, t: YMCA Children's Christmas Parade Chairman OFFICE OF THE CITY CLERK RAcHEL G. CLARK, C.M.C. . CITY CLERK '" P.O, Box 1318. San Bernardino. CA92402 300 North "D" Street. San Bernardino. CA 92418-0001 909.384.5002. Fax: 909.384.5158 Business Registration Division: 909.384.5302 Passport Acceptance Facility: 909.384.5128 www.cLsan-bernardino.ca.us November 21,2000 Mr. Jack Avakian YMCA of San Bernardino Valley 636 N. "D" Street San Bernardino, CA 92401 Dear Mr. Avakian: At the meeting of the Mayor and Conunon Council held on November 20, 2000, the Mayor and Council voted to approve your request for a waiver of fees in the amount of $4,212 for facility, personnel and equipment costs associated with the 23'" Annual YMCA Children's Christmas Parade to be held on December 2, 2000. Please contact Fred Wilson, City Administrator, at 384-5122 relative to the waiver of fees. If we can be of further assistance, please do not hesitate to contact this office. Sincerely, ...,~' '. i () ,tV.- ' ';, , {I.. (iI (i)-t ' l (, tJ'tC. t1f.Ji"~ Rachel G. Clark, CMC 0 City Clerk RC:ls cc: Fred Wilson, City Administrator Development Services/Traffic Engineering Police Department Public Services Department CITY OF SAN BERNARDINO ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty