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. CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
From: Ed Raya
ORIGINAL
Subject: Reorganization
City Library System
Dept: Human Resources
Dme: August24,2000
Synopsis of Previous Council Action:
No previous Council Action:
Resolution of Library Board of Trustees, approved 8/10/2000.
On September 11, 2000, the Personnel,COIIIlIittee recOIIIIIE!nded this item for approval.
Recommended Motion:
* Delete one (1) Administrative Operations Supervisor II, Range 4422, $3,642-$4,427/month.
* Delete two (2) Library Clerks, Range 1273, $1,732-$2, 106/month.
* Delete one (1) Typist Clerk III, Range 1283, $1 ,821-$2,213/month.
* Establish one (1) Library Information Technology Manager, Range 4422, $3,642-$4,427/month.
* Establish three (3) Library Technician, Range 1330, $2,302-$2,798/month.
* Change salary range of Library Computer Technician Range 1291, $1,895-$2,303/month to Range
1330, $2,302-$2,798/month.
Direct the Human Resources Department to update Resolution 6413, Section 10 and 11, Resolution
1999-336 to reflect this particular action.
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~ Person:
Phone:
>upporting Data Attached:
'UNDING REQUIREMENTS:
Ward:
Amount:
517.237
Source: (Acct No)
(Acct Description)
Finance: ~k~ /&/~
;CUneil Noles:
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Agenda Item No. a
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
STAFF REPORT
Background
On 10 August, 2000 the Library Board of Trustees ratified unanimously (Hill, Saenz) a telephone vote approving a
small Library reorganization. The reorganization consists primarily of title changes to reflect more accurately actual
work performed by staff and of pay increases to reflect current market salaries of comparable positions. The
recommended changes are supported by the preliminary findings of the Classification and Compensation study.
Analvsis
The Library has received govemment discounts and numerous grants that have made possible the implementation of
Library Information Technology, which in tum enables us to provide the citizens of San Bemardino with access to
digital information via technology. This reorganization will enable the Library to utilize this Library Information
Technology better and thus provide better, faster and more accurate library services to a larger number of our citizens
in a more cost effective and time efficient manner.
Evelyn Alexander, Administrative Operations Supervisor II, retired on 30 December, 1999. Her position has remained
vacant to enable the Library to pay-off her benefits and to work towards the Mayor's vacancy savings goal. The
reorganization revolves around restructuring this vacant position.
To accomplish this, it will be necessary to delete the vacant Administrative Operations Supervisor II position, two
Library Clerk positions, and one Typist Clerk III position and to establish in their place one Library Information
Technology Manager position and three Library Technician positions. In addition, it is necessary to raise the pay level
of the one Library Computer Technician to bring it closer in line with the extemal market salary for such a position.
The study was conducted by the Library staff with the assistance of the Human Resources Department and included
the Cities of Corona, Riverside and Pomona.
For a long time prior to Ms. Alexander's retirement, the actual responsibilities of the position of Administrative
Operations Supervisor II did not correspond with the title, As our library embarked on a transition to digital transmittal
of information and the use of Library Information Technology, there arose a need for a top Manager of Library
Information Technology who would direct the system-wide operations of Library Information Technology and the
Library's provision of digitally archived information, write grant proposals and coordinate the activities of the Computer
Leaming Center and all functions of PAC and electronic references, delivered both remotely and via a LAN and a
WAN.
These responsibilities require a librarian with highly specialized knowledge of library specifiC technology and computer
applications and a master's degree in Library and Information Science.
None of the positions being deleted correspond to the actual work performed by the staff in those positions. (This staff
currently works out of classification; an example of this is Debra Bemben, a Library Clerk, who has been the manager
of Inghram Library now for three years.) The new position of Library Technician will also reflect much more accurately
actual responsibilities
These positions will be filled through a competitive intemal recruitment open to all City Library employees who
possess the necessary qualifications. Additionally this process will reward those current employees who have
graduated from the San Bemardino Valley College Library Technician program as well as provide future employment
opportunities for graduates of the program as openings arise.
The Library Board deems this reorganization vital to the quality of library services provided to the community, This
reorganization is also consistent with City Personnel practices.
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COSTING:
1. Delete one (1) Administrative Operations Supervisor II, Range 4422,
$3,642 - $4,427/month. (retirement)
FYOO/01 BUdget
Salary $45,702
Benefits 14.171
Total $59,873
2. Delete (2) Library Clerks, Range 1273, $1732- $2,106/month
FYOO/01
Salary
Benefits
Total
$51,049
10.000
$61,049
3. Delete one (1) Typist Clerk III, Range 1283, $1821-$2,213/month.
FYOO/01
Salary
Benefits
Total
$26,822
4.750
$31,572
TOTAL SAVINGS #1, #2 & #3 OF $152,494
4. Establish (1) Library Infomation Technology Manager, Range 4422,
$3,642 - $4,427/month.
FYOO/01
Salary
Benefits
Total
$45,702
14.171
$59,873
5. Establish (3) Library Technician Range 1330, $2302- $2,798/month.
FYOO/01
Salary
Benefits
Total
$84,945
19.629
$104,574
. ., .
6. Change salary range of Library Computer Technician Range 1291,
$1,895 - $2,303 to Range 1330, $2,302- $2,798/month.
FYOO/01 Budget
Old Range 1291
Salary @ step 2 $25,022
Benefits 4.552
Total $29,574
FYOO/01 Budget
New Range 1330
Salary @Step 1 $28,315
Benefits 6.543
Total $34,858
Total cost for change of salary range $5,284
TOTAL COST #4, #5, & 6
LESS SAVINGS
Additional Cost
$169,731
J152.494
$17,237
1. It is anticipated that the positions will not be filled until January 1, 2001
therefore the vacant Administrative Operations Supervisor II position will
generate $29,935 in salary savings which will cover the cost for the
remainder of FY 00-01.
2. It is expected that the General fund contribution will be increased to the
Library in future years to cover these additional expenses.