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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Subject: Resolution authorizing an increase to the
purchase orders to McCray Enterprises, P&S Truck
Supply, Inc., and Rush Truck Centers of California for
state mandated preventive maintenance inspections and
repairs, and routine repairs of the City's heavy truck fleet
C,....,- "'L
Dept: Public Services ' i : i ",. . . I< i 1
Date: August 25, 2000
Council Meeting Date: September 5, 2000
Synopsis of Previous Council Action
Reso 2000-96
May 1, 2000 Increase in Annual PO
Recommended Motion:
Adopt resolution
~ ~Merrill
Contact person:
Lynn Merrill
Phone:
5140
Supporting data attached: Staff Report, Resolution
Ward:
All
FUNDING REQUIREMENTS:
Amount:
Source
$25,000
635-341-5173
Outside Vehicle Maintenance
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Council Notes:
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Agenda Item NO.~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing an increase to the purchase orders to McCray Enterprises, P&S Truck Supply,
Inc., and Rush Truck Centers of California for state mandated preventive maintenance inspections and
repairs, and routine repairs of the City's heavy truck fleet
BACKGROUND
A State mandated Preventive Maintenance Inspection (PM!) requires each vehicle equipped with
airbrakes and over 26,000 pounds Gross Vehicle Weight, or any combination of a vehicle with a total
length of forty (40) feet or over, to be inspected every ninety (90) days for safety. This regulation
applies to ninety-six (96) of our vehicles and trailers. Sixty-two (62) of the ninety-six vehicles are in
support of the Refuse Operation.
The age and wear of the Refuse Division collection trucks are primarily responsible for required repairs
found during the Preventive Maintenance Inspections. The Refuse Division received three new
commercial front loaders in 2000; and the Department is requesting authorization from the Mayor and
Common Council to purchase fourteen (14) new automated collection trucks. Staff is also looking at
various scheduling and staffmg options in order to improve the Fleet Division's ability to maintain the
PMI schedule as required.
Currently, the Purchasing Manager has issued a total of $20,000 in purchase orders to the three vendors
that supplied PMI services in FY99/00 in order to perform the required PMIs on an interim basis.
Because of the continuing need for the Preventive Maintenance Inspections and necessary repairs of
deficiencies identified during the inspections, the Department is requesting an increase of $25,000 to
the interim purchase orders to McCray Enterprises - San Bernardino, P&S Truck Suppy - Rialto, and
Rush Truck Center of California - Fontana, for a total amount "not to exceed" $45,000. The choice of
vendor to perform required maintenance and repairs is based on the vendor's ability to accomplish the
inspections and repairs in a timely manner that does significantly impact the Refuse Division's daily
readiness.
The Department is preparing a Request for Proposal for Heavy Duty Truck repairs that will include
PMI inspections, repairs and routine heavy duty truck repairs not related to PMI.
FINANCIAL IMPACT
Funding for this work is included in the FY2oo0/2001 Fleet Division Budget, Outside Vehicle
Maintenance account number 635-341-5173.
RECOMMENDATION
That the Mayor and Common Council authorize the Purchasing Manager to increase the purchase
orders to McCray Enterprises, P&S Truck Supply, Inc., and Rush Truck Centers of California for state
mandated preventive maintenance inspections and repairs and routine repairs of the City's heavy truck
fleet from $20,000 to a "not to exceed" amount of $45,000.
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Resolution No.
~(Q)~V
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE PURCHASE ORDERS TO MCCRAY ENTERPRISES, PlIeS
TRUCK SUPPLY, INC., AND RUSH TRUCK CENTERS OF CALIFORNIA FOR
STATE MANDATED PREVENTIVE MAINTENANCE INSPECTIONS AND
REPAIRS, AND ROUTINE REPAIRS OF THE CITY'S HEAVY TRUCK FLEET
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That McCray Enterprises, P&S Truck Supply, Inc. and Rush Truck
Centers of California provides heavy duty vehicle repair parts and service for heavy equipment
fleet to furnish State mandated preventive maintenance repairs and routine repairs of the City's
heavy truck fleet. Pursuant to this determination the Purchasing Manager is hereby authorized and
directed to increase the Purchase Orders to McCray Enterprises, P&S Truck Supply, Inc., and
Rush Truck Centers of California toan aggregate amount not to exceed $45,000.
SECTION 2. The authorization to execute the above referenced is rescinded if it is not
issued within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE PURCHASE ORDERS TO MCCRAY ENTERPRISES, P&S
TRUCK SUPPLY, INC., AND RUSH TRUCK CENTERS OF CAliFORNIA FOR
STATE MANDATED PREvENTIVE MAINTENANCE INSPECTIONS AND
REPAIRS, AND ROUTINE REPAIRS OF THE CITY'S HEAVY TRUCK FLEET
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
, 2000, by the following vote, to wit:
Council Members:
ES1RADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
McCAMMACK
Abstain
Absent
Ayes
~
City aerk
The foregoing resolution is hereby approved this
day of
,2000.
Approved as to form and
Legal content;
James F. Penman, City Attorney
{f-He--
Judith Valles, Mayor
City of San Bernardino
August 28, 2000
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): <1-5 -00 Item # 2.\
Vote: Ayes 1... - '\ Nays t::7
Change to motion to amend original documents:
Resolution # zero- ZIo<C
Abstain -6- Absent ,
Reso. # On Attachments: ~
Contract tenn:
-
NullNoid After: ,.JOY. <, ?_mo
,
Date Sent to Mayor: q -Co -cO Date Returned from Mayor:
Date of Clerk's Signature: q- ( 1'""00 Reso, Log Updated:
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Date of Mayor's Signature: q~g-00
Seal Impressed: V
Date Memo Sent to Department for Signature:
See Attached: - Date Returned:
Date Letter Sent to Outside Party for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attached:
Date Returned:
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Note on Resolution of Attachment stored separately: -=
Direct City Clerk (circle 1): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached: -
-
Yes / No By
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Yes No / By
Yes No /' By
Yes No V By
Yes NO/ By
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ./
Parks & Rec.
Code Compliance Dev. Services EDA Finance ---- MIS
Police Public Services ./" Water Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: m-r
Date: Cflll@