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. CiTY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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From: Fred Wilson,
City Administrator
Dept: City Administrator's Office
Subject: Resolution authorizing
execution of a Master Services
Memorandum of Understanding by
and between the City of San
Bernardino and the Water
Deparbnent for services provided.
Date: July 25, 2000
Synopsis of Previous Council Action:
10/22/97 Resolution 97-315 adopted, authorizing Master Services Agreement
betwee~ the City and the Water Department for Fiscal Year 1997/98.
8/17/98 Reso[utlon 98-245 adopted, authorizing Master Services Memorandum
o! Understanding with the Water Department for provision of City services for
Flsca[ Year 1998/99.
11/1/99 Reso[ution 1999-268 adopted, authorizing Master Services Memorandum
of Understanding with the Water Department for provision of City services
for Fiscal Year 1999/00.
8/28/00 Personnel Committee recommended approval of one computer operator
position in MIS dedicated to the Water Department.
Recommended motions:
1. Adopt Resolution.
2. Authorize Director of Finance to amend FY 2000/2001 M.I.S. budget to
increase both revenues and expenditures by $40,600 to reflect increased
services to Water Department from M.I.S.
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Contact person:
Fred Wilson
Phone: 5122
Supporting data attached: Staff Report
Ward:
FUNDING REQUIREMENTS: Amount: Reimbursement to be made to various
City Funds for services provided, as
outlined in the Staff Report.
Source: (Ace!. No.)
Finance:
Council Notes:
Agenda Item No. :g
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution of the City of San Bernardino authorizing the Mayor of the City of San
Bernardino to execute a Master SeNices Memorandum of Understanding with the
Water Department for provision of City seNices for Fiscal Year 2000/2001.
Background:
The Water Department contracts with the City for required seNices. Below is a list of
seNices provided by the City to the Water Department which shall be reimbursed per
the attached agreement:
(1 ) Equal Employment Officer $ 25,000 (flat rate to General Fund.)
(2) City Attorney $ 80,000 (flat rate to General Fund.)
It is anticipated that the seNices supplied
by the City Attorney will constitute, on average,
an amount equal to fifty percent of the time of
one Deputy City Attorney and 50% of the time
of one Legal Secretary I.
(3) Civil SeNice $45,000 (flat rate to General Fund.)
(4) Employee Assistance Program shall be reimbursed for actual cost of
seNices to Department's employees.
(5) Rideshare Coordinator $ 3,000 (flat rate to Transportation Fund.)
(6) Telephone SeNices City shall be reimbursed for actual costs, plus
proportionate share of fixed costs of operation.
(7) Workers' Compensation Admin. City shall be reimbursed for proportionate
share of budgeted administrative costs, plus
actual cost of amount paid out on claims.
(8) Management Information Svcs. $313,400 (flat rate to MIS Fund.)
$133,900 on reimbursement basis to fund
Water Department maintenance contracts.
(9) Payroll SeNices $ 28,000 (flat rate to the General Fund.)
The only significant change in seNices/costs in this year's Master SeNices
Memorandum of Understanding as compared to the previous year's MOU, is the
addition of one computer operator position in the M.I.S. Department (Salary Range
3355, $2608-3170 month) dedicated to Water Department.
The Master SeNices Memorandum of Understanding with the Water Department is
attached.
Fiscal Impact:
Anticipated reimbursement amounts from the Water Department Master Services
Memorandum of Understanding were included in the FY 2000/2001 adopted budget, as
follows:
General Fund
M.I.S.
Transportation Fund
Telephone Fund
Workers Comp Fund
$178,000
$406,700"
$ 3,000
$131,900
$380,000
"At the time the budget was adopted, discussions had not been completed between
M.I.S. and the Water Department regarding changes in services. An estimate of
$406,700 was included as revenue from the Water Department to the M.I.S. Fund. An
additional computer operator will be added to M.I.S. dedicated to Water, for a cost of
$40,600, bringing the total estimated revenue from the Water Department for M.I.S.
service to $447,300. A budget amendment increasing both the M.I.S. revenues and
expenditures equally by $40,600 is necessary to reflect this change.
Recommendation:
1) Adopt resolution.
2) Authorize Director of Finance to amend the Fiscal Year 2000/2001 M.I.S. budget to
increase both revenues and expenditures by $40,600 to reflect increased services to
Water Department from M.l.S.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE A MASTER
SERVICES MEMORANDUM OF UNDERSTANDING WITH THE WATER
DEPARTMENT FOR PROVISION OF CITY SERVICES FOR FISCAL YEAR
2000/2001.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City of San Bernardino ("City") provides certain services to the
Water Department ("Department") for which the Department compensates the City; and
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19 directed to execute on behalf of said City a Master Services Memorandum of Understanding.
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WHEREAS, it is the desire of the City and the Water Department to enter into a
Memorandum of Understanding to memorialize these services;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Common Council of
the City of San Bernardino that the Master Services Memorandum of Understanding between
the City and the Water Department setting forth the services that are to be provided by the City
to the Water Department and the compensation to be paid therefore, a copy of which is attached
hereto and incorporated herein as Exhibit A, is hereby adopted.
SECTION 2. The Mayor of the City of San Bernardino is hereby authorized and
SECTION 3. The authorization granted hereunder shall expire and be void and of no
further effect if the agreement is not executed and returned to the Office of the City Clerk
23 within 60 days following the effective date of this resolution.
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25 III
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE A MASTER
SERVICES MEMORANDUM OF UNDERSTANDING WITH THE WATER
DEPARTMENT FOR PROVISION OF CITY SERVICES FOR FISCAL YEAR
200012001.
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20 2000.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held on the
_ day of
, 2000, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
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Judith Valles, Mayor
City of San Bernardino
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Approved as to
25 form and legal content:
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JAMES F. PENMAN,
c~_~
By. ~"}
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Resolution
578
1
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3 RESOLUTION OF THE BOARD OF WATER COMMISSIONERS OF THE CITY
OF SAN BERNARDINO ADOPTING A MASTER SERVICES MEMORANDUM OF
4 UNDERSTANDING WITH THE CITY OF SAN BERNARDINO FOR PROVISION OF
CITY SERVICES FOR FISCAL YEAR 2000/2001.
5
WHEREAS, the City of San Bernardino ("City") provides
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certain services to the Water Department
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( "Department") for which
the Department compensates the City; and,
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memorialize these agreements in a Memorandum of Understanding;
WHEREAS, it is the desire of the City and the Department to
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BE IT RESOLVED BY THE BOARD OF WATER COMMISSIONERS OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Memorandum of Understanding between the
City and the Board of Water Commissioners setting forth the
services that are to be provided by the City to the Department
and the compensation to be paid therefore, a copy of which is
attached hereto and incorporated herein as "Exhibit 1", is hereby
adopted.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Board of Water Commissioners of the City of San
x
regular meeting thereof, held on the
Bernardino at a
15th
day of
August
, 2000, by the following vote, to
wit:
AYES:
COMMISSIONERS
Cocke. Urata. Callicott
None
NAYS:
ABSENT:
Commissioners Matich, Battev
(Seal)
sf~/2~
Deputy City Clerk & Ex-Officio Secretary
Exhibit 1
Page 1/5
1
MASTER SERVICES
MEMORANDUM OF UNDERSTANDING
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THIS MEMORANDUM OF UNDERSTANDING is made and entered into
6 by and between the City of San Bernardino, a charter city
7 ("City"), and the Board of Water Commissioners of the City of
8 San Bernardino ("Board"), who agree that the City shall provide
9 services and the Board shall compensate City therefore as
10 follows:
11
1.
EQUAL EMPLOYMENT OFFICER.
The City shall provide to
12 the
City
of
San
Bernardino
Municipal
Water
Department
13 ("Department") the services of its Equal Employment Officer at a
14 flat annual rate of $25,000.
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2.
CITY ATTORNEY. The City Attorney shall act as General
16 Counsel to the Department and perform all of its legal work.
17 The City Attorney shall assign sufficient staff to perform the
18 legal services needed by the Department, and such services shall
19 be given priority.
20
A.
Outside Counsel.
The parties contemplate the
21 continued need for the Department to utilize services of outside
22 special counsel, particularly in water rights matters. The City
23 Attorney and the Department shall jointly determine when the
24 services of outside counsel are required and Department staff
25 shall consult with and obtain the approval of the City Attorney
26 prior to the employment of outside counsel and prior to the
27 assignment of matters to such counsel.
All outside counsel
28 shall keep the City Attorney informed of their work and provide
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Exhibit 1
Page 2/5
1 to the City Attorney copies of any and all correspondence and
2 documents filed in any court on Department matters and any
3 agreements to hire outside counsel shall be required.
4
B.
Support Staff.
In connection with providing the
5 foregoing services, the City Attorney's office will provide
6 sufficient secretarial,
paralegal and investigator support
7 services.
8
C.
Data to be Furnished to the City.
The following
9 has been and will continue to be furnished by the Department to
10 the City:
All records and information pertaining to legal
11 requirements of the Department, including any back-up materials,
12 applicable regulations, correspondence, preliminary drafts of
13 agreements, if any, and any other material pertaining to the
14 Department necessary for the performance of legal services.
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D.
Compensation.
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(1) Attorney Services.
It is anticipated that
17 the
services to be supplied by the City Attorney will
18 constitute, on the average, an amount equal to fifty percent
19 (50%) of the time of one Deputy City Attorney
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(2)
Secretarial Services.
It is anticipated
21 that the services to be supplied by the Legal Secretary will
22 constitute, on the average, an amount equal to fifty percent
23 (50%) of the time of one Legal Secretary 1.
24
(3) Other Support Services.
There shall be no
25 charge for paralegal or investigator services.
26 City Attorney services shall be provided to the
27 City of San Bernardino Water Department at a flat annual rate of
28 $80,000.
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Exhibit 1
Page 3/5
1
3 .
CIVIL SERVICE.
Department shall pay to City
2 for services of its Chief Examiner and for Civil Service
3 Administration an annual flat fee of $45,000.
Typical services
4 shall include, but not be limited to, testing and certifying
5 eligible employees for outside recruitment and promotions,
6 approving job descriptions, minimum qualifications, and testing
7 standards for positions in the Department, and administrative
8 hearings on discharges and reductions in rank or compensation.
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4 .
EMPLOYEE ASSISTANCE PROGRAM.
Department shall pay to
10 City the actual cost of services to Department's employees of
11 the Employee Assistance Program.
"Actual cost" will be defined
12 as the hourly rate charged by the Employee Assistance Program
13 provider, currently $50 per hour.
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RIDESHARE COORDINATOR. Department shall pay to City a
15 flat annual rate of $3,000 for the services of its Rideshare
16 Coordinator, who shall provide services to Department employees
17 as required by the Air Quality Management District (AQMD)
18 including, but not limited to:
19
A.
Developing, updating and implementing a Trip
20 Reduction Plan and complying with all other AQMD Regulation
21 requirements;
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B.
Promoting the Trip Reduction Plan and rideshare
23 activities, and tracking and documenting employee participation;
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C.
Acting as a liaison with AQMD and attending all
25 training, meetings and workshops as required by AQMD.
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6.
TELEPHONE SERVICES.
Department shall pay for the use
27 of City's telephone system at the actual monthly telephone
28 charges attributable to the ports assigned to the Water
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Exhibit 1
Page 4/5
1 Department, Water Yards and Water Reclamation Plant, plus a
2 proportionate share of the fixed costs of operations, debt
3 retirement/system hardware, and leased lines, based upon the
4 portion of total
telephone ports assigned to the Water
5 Department, Water Yards and Water Reclamation Plant.
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7 .
WORKERS'
COMPENSATION ADMINISTRATION.
Department
7 shall pay to City for the administration of its Workers'
8 Compensation Program, its proportionate share of the budgeted
9 cost of administration based upon budget payroll costs, provided
10 that the Department provides to the City the budget figures for
11 payroll within a reasonable time after Department's budget is
12 adopted.
For any year in which payroll figures are not made
13 available to the City in a timely fashion, the percentage shall
14 be the same as that used for the prior year.
For fiscal year
15 2000/2001, this shall be seventeen percent (17%).
In addition,
16 the Department shall pay the actual cost of the amount paid out
17 on its claims.
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MANAGEMENT INFORMATION SERVICES (MIS).
A.
Services.
The MIS Director will act like a private
20 contractor to provide the Department MIS related services as
21 defined in the attached agreement (Attachment "A") incorporated
22 herein by reference upon approval by the Board of Water
23 Commissioners and the City of San Bernardino.
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B.
Compensation. The agreed upon cost to provide this
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service is $313,400, which includes the addition of one Computer
Operator position (Salary Range 3355, $2608-$3170 month) to be
dedicated to the Water Department.
An amount of $133,900 has
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Exhibit 1
Page 5/5
1 been identified to fund Water Department Hardware and/or
2 Software Maintenance Agreements on a reimbursable basis.
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9.
The City shall provide to the
PAYROLL SERVICES.
4 Department payroll services for the Water Department to include:
5 Completion and processing of payroll in accordance with mutually
6 agreed on policies and procedures and furnish payroll data used
7 on the Water Financial System. The City will be able to use the
8 Water Payroll modules to provide this service and for their own
9 use.
This software will be on both the City and Water
10 Department servers. The City agrees to provide the services for
11 a flat annual rate of $28,000.00.
This Memorandum of Understanding shall
12
10. TERMS.
13 terminate as of June 30, 2001, unless terminated by either party
14 at least thirty (30) days prior to July 1.
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BOARD OF WATER COMMISSIONERS
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B. Warren Cocke, President
~~d~etary
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Date:
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CITY OF SAN BERNARDINO
Date:
Judith Valles, Mayor
APPROVED AS TO FORM AND
24 LEGAL CONTENT
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ATTEST:
26
27 James F. Penman, City Attorney
Rachel Clark, City Clerk
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Attachment A
Page 1/6
MIS CONTRACT SERVICES
FISCAL 2000/2001
Office Automation
· Troubleshooting of 'malfunctioning' Microsoft operating systems
and Office products (Word, Excel, Access)
· Access to the City's office automation server and Backoffice
Automation service.
· Creation, deletion, and alteration of network accounts, scripts, and
user folders on the City office automation server as required.
· Creation, deletion, and alteration of email public folders.
· Maintenance of virus software on client and server PCs. Includes'
installation and upgrading of virus software (semi-annual), virus
scan engine (quarterly), and new virus pattern files as they become
available.
.GiS
· Provide maps and/or reports as requested. (Large maps and
special paper are available at cost of materials.)
· Add Water district layers as required to Internet Map Server
application.
· Incorporate water district data in new and future Internet Server
applications. '
Internet
· Web site hosting on the City web server
· Provide direct controlled access to the web server via FrontPage
2000
· Publishing of web site content provided by the Water department.
· Web server administrative services including performance
monitoring, system tuning, system security, and installation of
server software upgrades and service packs.
Network
· Provide access to the City's TCP/IP network and to the Internet via
a T-1 digitalline.
· Set up and maintain Internet access accounts to facilitate browsing
by authorized individuals. '
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Attachment A
Page 2/6
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Provide secure inbound and outbound Internet mail service using
the SMTP protocol.
Design, configure, install and maintain WAN network links utilizing
frame relay.
Provide assistance in designing, configuring, installing and
maintaining all components of the City's network infrastructure.
Provide access to the network utilizing the City's high-speed
switched FOOl backbone.
Monitor frame relay circuits to remote sites and provide technical
assistance to GTE.
Administer 3 Unix based firewalls that provide security to the City's
network and Internet connection.
Maintenance and service contract administration for GTE, PacBell,
CATG, Secure Computing and Compaq Inc.
Maintain and provide authorized access to Remote Access Service
(RAS) to facilitate dial-up connections to the City's network.
Install, maintain and troubleshoot Cat V UTP cable plant induding
cables, jacks, wall plates and punch down assemblies. (Major
cabling projects, drilling, or new conduit work must be
subcontracted)
Financials twFSl
· Administration of system at operating system level, induding
installation and upgrades of the following software:
· Unix operating system
· Unidata database
· System Builder 4GL
· CCS application software upgrades
· Act as technical liaison with operating system (Compaq), database
(Unidata) and financial software (CCS) vendors.
· Provide assistance with the setup of user accounts, access, and
security at both the operating system and application levels.
· Provide after hours access and technical assistance to
maintenance vendors as necessary.
· Technical assistance for CCS software (Technical assistance does
not indude assistance in the use of CCS application software)
· Provide and maintain a payroll transaction interface between the
City Business System and Water Financial System.
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Attachment A
Page 3/6
Permit Trackino
· Provide access to the new Sierra Permits+ system.
· Server administrative services including performance monitoring,
system tuning, and installation of software upgrades and patches.
City Business Svstem (Sable)
· Provide access to Metroscan and County Assessor parcel
information.
Utility Billino (UB)
· Administration of system at operating system level, including
installation and upgrades of the following software:
· IBM Operating system (OS/400)
· Application upgrades for existing UB related software programs
(HTE, Itron, Formula One, Lognet, Standard Register, Cognos)
· Act as technical liaison with operating system vendor (IBM), utility
billing software vendors (HTE, Itron, Formula One, Lognet, Cognos),
and remittance processor vendor (Standard Register)
· Provide assistance with setup of user accounts, access, and security
at both the operating system and application levels
· Provide after hours access and technical assistance to maintenance
vendors as necessary.
. Provide technical assistance for HTE software and existing third party
applications (Itron, Formula One, Lognet, Standard Register, Cognos).
(This does not include assistance in how to use HTE or third party
software, or in the creation of simple reports.)
· Creation of complex reports in Cognos. Examples of reports that MIS
considers to be complex include reports that query information from at
least 2 separate sources, require generation of SOL statements or
VBA (Visual Basic for Applications) scripts, or require cross-tabulation.
· Provide Bill and Notification design and modification services using
EZlPrinl
· Maintain "Billing Message" information located on bills using EZlPrint.
. Monitor and provide technical assistance to HTE for System Change
Requests (SCRs) that were included in the HTE utility billing system
migration project.
· Review, edit, and transfer utility billing transaction information to theÿfinancial system general ledger on a daily basis.
· Monitor and maintain automated derogatory file updates for the
3
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Attachment A
Page q/6
remittance processor (DTS200)
Miscellaneous Water Systems
TELETRAC (Vehicle tracking and reporting system)
· Provide technical support of City Hall Monitoring station
· Assist staff with entry of new VLU (Vehicle Location Unit) infonnation
into the system.
· Assist staff in creating vehicle location reports
DataQuick
· Act as technical liaison to the vendor in resolving problems.
Experian Credit Check System
· Act as technical liaison to the vendor in resolving problems.
Employee Training Tracking System
· Provide administrative and technical support to end-users of system
Ooerations
· Perfonn daily backups of UB application data, WFS, and office
automation servers. (MIS is not responsible for backing up data
that is not saved to these servers)
· Perfonn weekly, monthly. and year-end full system backups of UB,
WFS, and office automation servers.
· Provide offsite storage for selected weekly, monthly, and year-end
full system backups in a secure off-site media storage facility.
· Provide backup media and related supplies.
. Maintain tape library.
· Retrieval of off-site tapes and restoration of data as required.
· Shipment of equipment to vendors for repair.
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Attachment A
Page 5/6
· Provide utility billing print services including:
· Initial, Cycle, Off-cycle, and Final 8i11s
· Delinquent Notices
· 48 Hour Disconnect Notices
· Multi-family Disconnect Notices (10 Day Notice)
· Return Check Letters
· Perform accounts payable backups prior to generation of the final
register and print AP checks.
· Installation of PC software including 58 Client, Client Access 400,
HTE GUI, Microsoft operating systems and Office suite.
· Troubleshooting PC and printer malfunctions.
· Installation and relocation of PCs and printers.
· Maintain inventory of known PCs, laptops, and printers.
· Daily service walk-through atWRP, Yards, and Sill floor.
· On-site support from 6:30 AM to 6:00 PM, Monday through
Thursday. and 6:30 AM ,to S:OO PM on Fridays.
· Maintenance contract administration for desktop PCs, laptops, and
printers.
· Coordination of removal of XBMS hardware.
Administrative
· Provide monthly status report to General Manager.
· Attendance of an MIS representative as requested and/or possible
at department meetings.
· Request and obtain annual hardware and software maintenance
contract quotes for systems and software supported by MIS.
· Provision of quarterly Unks meetings & associated training. .
· Review & siglH)ff of requests for technology purchases, monitoring
for department wide compatibility and standardization.
This agreement details all of the services MIS is required to provide to the
. Water Department during flscal200012001 at a contract price of $313,400.
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Attachment A
Page 6/6
Addition of one (I) Computer Operator, range 3355, $2608. - $3170. month.
MIS has cut various materials, operations, and training budget line items within the proposed
Water contract figure in order to add a computer operator at no additional cost to the Water
Department. Analysis of Water's service requests and calls for services have resulted in the
determination that response times need to improve, and after a year of experience with the new
utility billing system, that greater flexibility in work hours is needed to avoid disruption to Water
operations during peak usage. Addition of a support technician has been concluded to be of
greater benefit to Water than materials, operations, and training expenses submitted by MIS staff
for inclusion in the 00-0 1 contract, which are being reduced or eliminated to best meet Water
department critical service needs.
The addition of a flex schedule technician is expected to:
. enhance response time to user issues at the desktop level
. provide for a swing or graveyard shift to accommodate Water needs during non-
business hours without incurring overtime costs
. to provide for existing system backups during non-business hours and backup of the
XBMS system for as long as it remains in use
. enhance Water support to include a daily walk through by a desktop support
technician at all 3 Water operations physical locations; WRP, Water Yards, and City
Hall 51h floor and at hours most convenient to each site
. provide graveyard or swing shift support for purposes of software upgrades, special
report printing, and other needs that arise and that are best suited to off hours
processing to prevent degradation of Water systems during peak usage
MIS will coordinate with Water to determine the best timeframe to have a technician on site on a
regular basis to meet all of Water's off hours operating needs.
T ota) 00-0 I contract amount:
Total maintenance contracts:
313,400.
133,900.
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 18, 2000
TO:
DeBorah Crosby-Moore, Legal Secretary
FROM:
Michelle Taylor, Senior Secretary
RE:
Follow-up - Resolution 2000-262
On September 12, 2000, a Memorandum of Understanding by and between the City of San
Bernardino and the Water Department was left with you for the City Attorney's signature. If the
agreement has been signed, please forward it to the City Clerk's office, to my attention.
.; "" '-~ ...
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
September 12,2000
TO:
April Sanchez, Administrative Secretary
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2000-262
At the Mayor and Common Council meeting of September 5, 2000, the City of San Bernardino
adopted Resolution 2000-262 - Resolution authorizing execution of a Master Services
Memorandum of Understanding by and between the City of San Bernardino and the Water
Department for services provided.
Enclosed is a certified copy of Resolution 2000-262 and one (I) original agreement. Please
obtain signatures where indicated on the agreement. Please return one (I) fully executed original
agreement to the City Clerk's Office as soon as possible, to my attention.
Please be advised that the resolution and contract will be null and void if not executed by
November 3, 2000.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Rachel Clark
City Clerk
By: Michelle Taylor
Senior Secretary
I hereby acknowledge receipt of the above mentioned documents.
,
Signed
Please sign and return.
Date:
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeling Dale (Date Adopled): 11- S - en
Vole: Ayes 'L-f\ Nays
Change to motion 10 amend original documenls:
Item # q
B--
Resolution #
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Absenl~
Abstain
Reso. # On Attachments: ~
Coniracl tenn:
NullNoid After:l'SlIJ,:$ ZrrlO
I
Dale Senllo Mayor: q-<<,-OO Date Returned from Mayor:
Date of Clerk's Signature: q-\ \-00 Reso. Log Updated:
q-S;-oo
v'""
Dale of Mayor's Signalure:
Seal Impressed: V
q -~-C)O
Date Memo Sent to Department for Signature: q- \Z-cc (2.-') See Attached: .,/ Dale Relumed: i.o>-\ '1-00
Dale Letter Senllo Outside party for Signature:
60 Day Reminder Letter Senl on 30th day:
90 Day Reminder Letter Senl on 45th day:
See AttaChed~'
See Attached:
See Attached:
Date Returned:
Note on Resolution of Attachmenl slored separately: =-
Direcl Ciiy Clerk (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached:
YesL- No By
Yes No~ By
Yes No~ By
Yes No ,/ By
-
Yes No-L.- By
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updaled CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234,655,92-389):
Ciiy Attorney
Parks & Rec.
Copies Distributed to:
./
Others:
Finance /'" MIS
1\iXn\(\~Q..
Code Compliance
Dev. Services
EDA
Police
Public Services
Water
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready 10 File: (Y\1
Date: ]O-l.O-cV