HomeMy WebLinkAbout2009-039
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1
RESOLUTION NO. 2009-39
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE SUBMITTAL OF A TITLE ill-B GRANT
3 APPLICATION THROUGH THE COUNTY OF SAN BERNARDINO DEPARTMENT OF
AGING AND ADULT SERVICES (OAAS) FOR ASSISTED TRANSPORTATION FOR THE
4 PERIOD OF JULY 1, 2009 THROUGH JUNE 30, 2010.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
7
SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby
B authorize submittal of a grant application through the County of San Bernardino, Department of
9 Aging and Adult Services (DAAS) for Title ill-B funding in the amount of $10,200 for assisted
10 transportation for the Senior Companion Program for the period of July 1, 2009 through June 30,
11 2010, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference
12 as fully as though set forth at length.
13 III
14 /II
15 /II
16 /II
17 /II
IB /II
19 III
20 III
21 /II
22 III
23 III
24 III
25 III
26 III
27 III
28 III
2009-39
1 RESOLUTION OF THE MA YORAND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE SUBMITTAL OF A TITLE III-B GRANT
2 APPLICATION THROUGH THE COUNTY OF SAN BERNARDINO DEPARTMENT OF
AGING AND ADULT SERVICES (DAAS) FOR ASSISTED TRANSPORTATION FOR THE
3 PERIOD OF JULY 1, 2009 THROUGH JUNE 30, 2010.
4
5
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a i oint regular meeting thereof, held on
7 the 2ndday of March
, 2009, by the following vote, to wit:
8 COUNCIL MEMBERS:
9 ESTRADA
AYES
NAYS
ABSTAIN ABSENT
x
10 BAXTER
x
11 BRINKER
x
12 VACANT
13 KELLEY
---1L
14 JOHNSON
---1L
15 MC CAMMACK
---1L
16
Q~ /;;.~
Rac1le-1 Clark, City Clerk
17
18
The foregoing Resolution is hereby approved this~ day of Marcoh ,2009.
19
20
21
22
23 Approved as to form:
24 JAMES F. PENMAN,
City Attorney
25
26
27
28
/.
Exhibit "A"
2009-39
AnACHMENT C
APPLICATION
Senior Supportive. Services
(Older Americans Act TItle III B Funds)
INSTRUCTIONS: P..... answer all questions and submit all requested documents,
Failure to do so may result In the application being rejec:t8cl,
1. Agency Name: City of San Bernardino Senior Companion Program
Address:
600 West 5th Street
San Bernardino, CA 92410
Telephone: (909) 384-5413
FAX: (90' 889-9801
2. . Agency SSN# or FID#: 956000772
3. Authorized Signature:
NamelTrtIe:
Betty Deal, Manager
Telephone: (909) 384-5413 .
E-mail address: deal be@sbcity, org
4. Agency Contad Person:
Tme: Aaliyah Harkley
Telephone: (909):J384-5231
E-mail address: harkley aa@sbcity, org
5.
Type of Organization:
6.
Type of Legal Entity:
~
o
o
o
o
B
1]1
GovemmentIPublic Agency
Private Not-tor-Profit .
Private For-Profit
Other:
Corporation
Sole Proprietorship
Partnership
O~r:. municipality
7. Is the Agency in good standing with the Secretary of State of California?
Yes I!l
No 0
Page 1
2009-39
ATTACHMENT C
8. Does the Applicant agree to provide the services as described in the application for a
one-year period beginning no later than July 1, 2009, with an option to renew the
Contract for two additional one-year periods, if awarded a Contract?
Yes [i] No 0
9. Have aD aspects of the application, including cost, been determined independenUy, without
consultation with any other prospective Applicant or compeIitor for the purpose of restricting
competition?
Yes Ii] No 0
10. Are all declarations in the application and attachments true?
Yes Ii] No 0
11. Does the Applicant understand and agree that all aspects of the RFA and the application
submitted shall be binding if awarded a Contract?
Yes Ii] No 0
12. Does the Applicant agree to provide the County with any other infonnation that the County
detennines is necessary for an accurate determination of the Applicanfs ability to perform
services as proposed?
Yes fK]. No 0
13. Does the Applicant agree to comply with all applicable local, State, and Federal rules, laws,
and l8gulations, if awarded a Contract?
Yes e9 No 0
14. Does the Applicant employ any former County of San Bemardino Administrative Officials
and/or do any former County of San Bernardino Administrative Officials represent the
Agency (See RFA, Section VII)? .
Yes 0 No 00
If yes, list names and positions:
15. Does the Applicant have an organization that is adequately slall'ed and trained to perform
the required services?
Yes fji No 0
If no, does the Applicant have the capability for reauiting sufIicient staff'?
Yes IJj No 0
16. Does the Applicant agree to obtain insurance in the amounts and coverages listed in
Section V, Paragraph B, Indemnification and Insurance Requirements, if awarded a
Contract, and submit proof prior to performing services?
Yes IJj No 0
Page 2
2009-39
ATTACHMENT C
17, Does the Applicant understand and accept the Client Complaint and Grievance
Procedures for Older Americans Act Programs, as defined in Section V, Paragraph A, Item
6 and Attachment B?
Yes Kl No 0
18. Does the ApprlC8nt certify that all statements in Section V, Paragraph A, Item 14,
Debarment, Suspension, and Other Responsibility Matters are true?
Yes [] No 0
If no, please explain.
19. Does the Applicant use subcontractors?
Yes 0 No l!I
If yes, list subcontractor information, including name of each company, and type of work
to be performed. (Note: Any subcontractor shall be subject to the terms and conditions
of any resulting Contract, as defined in Section V, Paragraph A, Item 3.) All
subContracts must be approved by DMS before service Is Contracted,
20. The application package must include the following documents:
. Program Description*
. Budgetary Infonnatlon*
. List of Assurances
. Financial Statements for Three (3) Years (Section XI, Paragraph C, Item 2)
.program questions, Budget questions and budget fonns, Ust of
Assurances and Exceptions to Assurances follow this page.
I certify that the infonnation contained in this application package is true to the best of my
knowledge.
Print Authorized Name: Betty Deal
T~: Senior Companion Program Manager
.
Signature:
Date:
Page 3 .
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ATTACHMENT C
25. Check the area(s) to be served:
Check Area(s) Service ServIce Area Details
Served Areas
Colorado Needles, Havasu, Big River and surrounding areas
RIver
North Barstow, Newbeny Springs, Trona, Baker and surrounding areas
Desert
Morongo Joshua Tree, Landers, Morongo Valley, \Nonder Valley, Yucca
Basin Valley, Twenty-Nine Palms and surrounding areas
Victor Adelanto, Apple Valley, Hesperia, Lucerne Valley, VICtorviIIe and
x Valley surrounding areas
Mountains Crestline, Running Springs, Lake Arrowhead, Big Bear, Twin
. Peaks and surrounding areas
East Valley Rialto, Bloomington, Fontana, Colton, Redlands, Yucaipa, San
x Bernardino City, Lorna Unda, lytle Creek, Highland and
surrounding areas
West Valley Chino, Chino Hills, Montclair, Ontario, Rancho Cucamonga,
Upland and surrounding areas
26. list any exceptions to the areas checked above:
Examples:
Colorado River: All except Needles
North Desert Barstow only
victor Valley: All except Adelanto and Lucern Valley
East Valley: All except Lytle Creek
.
.
27. list additional funding sources for program operations for the last two (2) years, such as
fundraisers, grants, donations.
2007: Federal: Corporation for National Service, Community Foundatio
of Riverside & San Bernardino Counties,
2008: Federal: Corporation for National Service, Commun~ty Foundatio'
of Riverside & San Bernard~no count~es,
Paqe 6 .
2009-39
2009-39
.' ..
ATTACHMENT C
28.
Agency Background and Personnel- (double spaced, two (2) page maximum)
. Describe the agency's history (background, experience and qualifications) as it
relates to the program for which OM Tille 1118 funds are sought
. Describe organizational structure and staffing to indude the use of volunteer
positions.
.
The Senior Companion Program under the sponsorship of the City
of San Bernardino began serving the Inland Empire in 1974, The
current Manager has..been managj.ng.othe'"ppog;-am'.,since May, 1986,
The program has received national acclaim and has been used as
a model. for other Senior Companion Programs to .fol1ow, It has
grown from 40 Companions to 66.Companions during this time,
The city provides fiscal support as well as a supervisory staff
person for program oversight,
. .
The organizational structure and staffing is as follows:
Director of Parks, Recreation and Community Services Department
Human Services Program Manager
Senior Companion Program Manager
Senior Companion Program Community Service Program Specialist
Volunteer pps~tions areJhe .Senior Companions, who provide the
direct service to clients.
Page 7
2009-39
ATTACHMENT C
29.
Provide a Summary of the Need for the Program (double spaced, two (2) page maximum)
. Desaibe knowledge of the need of the service that applicant intends to provide
. Identify any unmet needs obseMld by the applicant
. Give examples of how applicant can fulfil unmet needs
. Discuss ability to identify and serve the targeted population as desc.ibed in this RFA.
.
o
The service that the Senior Companion Program intends to _._Cd'C-'-'.'
provide is to fulfill the critical need of transportation
assistance for many senior citizens in this area.
o
We have observed that there is a great need for special
transportation for seniors who can no longer drive, have no
family members to help or who are not able to physically
utilize public transportation,
o
The Senior Companion Program can fulfill these unmet needs by
assigning volunteers to transp9~t and escortLseniD~s to medical
appointments, pharmacies, grocery stores, senior centers, etc,
o
The targeted population has been identified by outreach to
senior housing, senior centers, libraries, churches, etc,
Referrals are received from social workers, doctors, families,
neighbors and friends, Word of mouth is the best way to spread
the word, We recruit volunteers from San Bernardino and
surrounding cities, as well as Victor Valley in order to serve
the clients with local volunteers, which makes transportation...-
costs very economical,
Page 8
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2009-39
ATTACHMENTC
30.
Proposed Program (double spaced, two (2) page maximum)
o
Describe the pr0p08ed method of service delivery to include:
. How servic:e8 WIll be provlded
. Evidence of adequate flIc:iliw and resources for the eJIBCUtion of the p1op089d
program
. WIG wll provide the services and neoeslary qualficalion8 (include information on
U88 of 811bm'lh...t&.is. if ~)
. \M1enI the lI8IVIces wID be deIIvenld
. How the program w11188Ch out to the targeted popu/IIlion
. Use of voUlI8er8
. How program performance wII be monitored inlemally
. How customer satisfac:tion win be measured
. Use of community I88OUI'C88 and i1lenIgency ties
Services will be provided by Senior Companion volunteers who are
assigned and supervised by Senior ~ompanion Program staff,
The program office is located in the City's 5th~StreetSenior
o
Center in San Bernardino, In cooperation wit~ DAAS, meeting
space is also provided in Victorville,
o
Services will be provided by the program's Senior Companions,
who.receive 20 hour of orientation and pre-service training,
plus one day a month of in-service training, No sUb-contractors
will be used,
o
Staff and volunteers meet with senior groups, distribute
brochures and flyers and run PSA's in newspapers and access
chane 1 TV,
o
Volunteers must be at least 60 years old, low income and able to
serve at least 15 hour each week, Service will be provided
Monday through Friday,
o
The program's advisory council, mad~ up of 18 community members
conducts an annual evaluation,
continued
Page 9
.#30 continued
2009-39
o
Customer (client) satisfation is measured in two ways:
1) a written questionnaire. and 2). phone calls by Advisory
Council members,
Program staff are very aware of community resources and utilize
staff of these agencies and programs to present training to the
Companions, The Community Service Program Specialist has
developed a Resource manual for the Companions' use, Staff has
developed an excellent rapport with other service agencies and
interact with them on an ongoing basis,
o
Page 10
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ATTACHMENT C
2009-39
BUDGETARY INFORMATION
#31
Budget planning for the Senior Companion Program is performed by
the Program Manager and the Community Services Program Specialist,
with approval of the Human Services Program Manager,
The City of San Bernardino's Finance Department provides fiscal
9versight and works closely with SCP staff in accounting document-
ation, receiving checks, paying;invoices and reconciling accounts,
Senior Companion expenses,., including hour!!, :mea15~;and;:transportation
are reported on monthly time sheets, whicp are signed by their
supervisors.and tabulated monthly, Checks are mailed.from the
Finance Department to each Companion. after. being calculated by
SCp's Program Specialist and forwarded to Finance,
Page 11
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2009-39
ATTACHMENT C
BUDOBT Sv.KWA.RY
RBQUBBT lOR APP.uc.tTIONS
SBNIOR SVPPORTIVB SBRVICBS (III BJ
A&rllill1I&& u" CA"IWQOD' Funding Match
Leu Match Cash In-Kind TCn'AL
.
1, PERSONNEL
I fAttach Scbedule of
2. STAFF TRAVEL
3. STAFF TRAINING
4..EQUIPMENT
5. CONSULTANTS
6, OTHER COSTS
Senior ComDanion Transo:
, . mi per me
lOCompan~ons x 300
. @ $ , 30 Der mile x 12 mos, 10,800,00 1.200.00 12.000,00
TotalLp6acUt1Ire .
."
.....IIATCII:
Match Cash
Match In-Kind
..... FU.uaIO:
.
Non Match USDA
Non Match Cash
. NOll Miltch In-Kind .
PrognuD Income
o..ft.....d Income
TOTAL FU.udllO JraIII'i_1 10',800,00 ,
Date of
Subwn'.~.
~"jl6led By; Tied Dobbs
Phone No: (ana) ~A.4_C:;.41 'l
SAN BERNARDINO COUNlY - OMS 3121118 - RewlIed ~1
INITIAL BUDGET m
REVISED BUDGET C
Page 12
2009-39
ATTACHMENT C
Transportat' n
Assistance $90,OO/mont~
ervolunteer
volunteers x $90,00 per month x 12 months,
for transporting clients to medical appointment ,
grocery shopping, pharmacy, errands, etc, in
order for the clients to remain in their own
homes instead of being institutionalized,
Date Submitted:
SIn ~CaunIy-OMS 320
_ 03Ill8I2001
P~Neme SENIOR COMPANION PROGRAM
Page 13
2009-39
ATTACHMENT C
Provide justification, rates, comments, descriptions, etc. for line items on the Budget
Summary Fonn-DAAS 312.
Volunteer $1,200,00
Transportati n
This is "cash match" received from the
Community Foundatmon,
Date Submitted: . ..
San _ County-DAAS 322
_ 03IU6/2001
Provider Name-SENIOR COMPANION PROGRAM
Page 14
2009-39
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2009-39
ATTACHMENT C
BUDGET SUMMARY
SCHEDULE OF EQUIPMENT
.
..... Bu~ Tea'
Deecrl-n Quanllty eo.t eo.ta
N/A
.
.
.
P~rName: SENIOR COMPANION PROGRAM
SIIn _ CaunIy - DAAS Form 318
_ 01lO8l2OO1
Page 16
2009-39
ATTACHMENT C
30. Does the Applicant agree to the Assurances listed below?
Yes g No 0
If no, provide explanation on Page 21.
List of Assurances
NOTE: All references given are for the Older Americans Act of 1965, as amended,
The Applicant ...u.... that It shall:
1. Set specific goals for providing services to older Individuals with the greatest economic or
social needs, including specific objectives for providing services to Iow-Income minority
individuals, (306 (B}(5}{A}{i}) .
2. Include in each agreement made with a subcontractor a requirement that such service
will- (I) specify how the provider Intends to satisfy the s8rvIce needs of low-income
minority Individuals in the area served by the provider; (II) to the maximum extent
feasible, provide services to low-income minority individuals in accordance with their
. need for such services; and (III) meet specific objectives established by the area agency
on aging, for providing services to Iow-income minority individuals within the planning and
services areas. (306 (B}{5}{A}{ii))
3. Use outreach effor1s that will- (i) identify individuals eligible for assistance under this Act,
with. special emphasis on (I) individuals residing in rural areas; (II) older Individuals with
greatest economic need (with particular attention to Iow-Income minority individuals); (III)
older individuals with greatest social need (with particular attention to Iow-income minority
individuals); (IV) older individuals with severe disabilities; M older Individuals with limited
English-speaking ability; and (VI) older individuals with Alzheimer's disease or related
disorders with neurological and organic brain dysfunction (and caretakelS of such
individuals); and (il) infonn the older individuals refened to in subclauses.(I) through (IV)
of dause (i), and the caretakelS of such individuals, of the availability of such assistance.
(306 (B}{5}{B})
4. Assure that it will- (A) maintain the integrity and public purpose of services provided, and
service providelS, under this title in all Contractual and commercial relationships; (B)
disclose to the Commissioner and the State agency - (I) the Identity of each non
gowmmental entity with which such agency has Contract or commercial relationship
relating to providing any service to older individuals; and (il) the nature of such Contract
or such relationship; (C) demonstrate that a loss or diminution in the quantity or quality of
the services provided, under this title by such agency has not resulted and will not result
from such Contract or such relationship; (D) demonstrate that the quantity or quality of
the services to be provided under this title by such agency will be enhanced as a result of
such Contract or such relationship; and (E) on the request of the Commissioner or the
State for the purpose of monitoring compliance with this Act (induding conduct an audit),
disclose all sources and expenditures of funds such agency receives or expends to
provide services to older individuals. (306 {BH14} {A} through (E))
Page 17
2009-39
ATTACHMENT C
5. Assure. that funds received under this title will not be used to pay any part of a cost
(including an administrative cost) incurred by the applicant to carry out a Contract or
commercial relationship that is not carried out to implement this title. (306 (a)(15})
6. Assure that preference in receiving services under this titfe will not be given by the
applicant to particular older individuals as a result of a Contract or commercial
relationship that is not carried out to implement this titfe. (306 (a){16))
7. Assure that (A) the applicant wiN pursue activities to increase access by older individuals
who are Native Americans to all its programs under this titfe.
8. Assure that persons age 60 or over who are frail, homebound by reason of illness or
incapacitating disability, or otherwise isolated shall be given priority in the delivery of
services under this part. (f1321.69 (a})
9. Such fiscal control and fund accounting procedures will be adopted as may be necessary
to assure proper disbursement of, and accounting for, Federal funds paid under this title
to the applicant. (307 (a}(7}(A})
10. (i) No individual (appointed or otherwise) involved in the designation of the head of any
subdivision of an area agency on aging, is subject to a conflict of interest prohibited under
this Act; (ii) no officer, employee, or other representative of an area agency on aging is
subject to a conflict of interest prohibits under this Act; and (iii) mechanisms. are in place
to identify and remove conflicts of interest prohibited under this Act. (307 (a)(7}(B})
11. (i) (It will) maintain the integrity and public purpose of services provided in all Contractual
and commercial relationships; (ii) Demonstrate that a loss or diminution in the quantity or
quality of the services provided, or to be provided, under this Act by such applicant has
not resulted and will not result from such Contract or such relationship; (iii) Demonstrate
that the quantity or quality of the services to be provided will be enhanced as a result of
such Contract or such relationship. (307 (a)(7}(C})
12. Furnish assurances to the area agency that the applicant will maintain efforts to solicit
voluntary support and that the funds made available under this titfe to the applicant will
not be used to supplant funds from non-Federal sources. (307 (a){13)(H})
13. It shall establish procedures that will allow the option to offer a meal, on the same basis
as meals are provided to elderly participants, to individuals providing volunteer services
during the meal hours, and to individuals with disabilities who reside at home with and/or
accompany to meal sites older individuals who are eligible for meals. (307 (a){13){1))
14. In the case of purchase or construction, that there are no existing facilities in the
community suitable for leasing as a multipurpose senior center, [and that the] plans and
specifications for the facility are in accordance with regulations relating to minimum
standards of construction promulgated with particular emphasis on securing compliance
with the requirements of the Act of August 12, 1968, commonly known as the
Architectural Barriers Act of 1968. (307 (a)(14}(B}(C})
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15. Any laborer or mechanic employed by any applicant in the performance of work on the
[multipurpose senior center] facility will be paid wages at rates not less than those
prevaiUng. for similar work in the locality as determined. by the Secretary of Labor in
accordance with the Act of March 3, 1931 (40 USC 2768-2768-5, convnonly know as the
Davis-Bacon Act), and the Seaetary of Labor shall have, with respect to the labor
standards specified in this clause, the authority and functions set forth in reorganization
plan number 14 of 1950 (15 FR 3176; 64 Stat. 1267), and Section 2 of the Act of June 13,
1934 (40 U.S.C. 276c), (307 (a}{14}{D})
16. If a substantial number of o/der individuals in the applicants service area are of limited
English-8peaking ability, the applicant shall (A) utilize in the delivery of outreach services
under See, 306 (a) (2) (A) and 306 (a) (6) (P), the services of workers who are fluent in
the language spoken by a predominate number of elderly individuals who are of limited
English-speaking abiHty. (307 (a}{20})
17. All services provided under TrUe III meet all existing State and local licensing, health, and
safety requirements for the provision of those services.
18. All staff hired by the program will be required to attend appropriate training sessions and
workshops sponsored by the Department of Aging & Adult Services and the California
Department of Aging.
19. All materials, videotapes, and publicity will acknowledge the San Bernardino County
Department of Aging & Adult Services and indicate that the programs are made possible
by Older Americans Act funds.
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31. Please list exceptions to the List of Assurances and fully explain the exceptions.
Assurance ., Reason for Non-Compliance
N/A
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