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HomeMy WebLinkAbout48-City Administrator J CITY OF SAN BERt()RDINO - REQUEST OR COUNCIL ACTION . From: FRED A. WILSON, Subject: Assistant to City Administrator Dept: City Administrator DESIGNATION OF COMMUNITY-WIDE CLEAN-UP DAY. Date: 11/14/89 Synopsis of Previous Council action: 11/6/89 -- Establishment of Community-wide Clean-up Day approved in concept. Recommended motion: That December 9, 1989 be designated as a Community-wide Clean-up Day for San Bernardino, utilizing citizen groups and City resources, at a cost not to exceed $100,000. tt1i~;'"""" Contact person: FRED A. WILSON Phone: 384-5122 Supporting data attached: YES Ward: FUNDING REQUIREMENTS: Amount: S100.000 Source: (Aeet, No.1 :frvt~<'~S ~n)"" 1>...,J{ (Acet, DescriPtion) ,/ Finance: (~}j, Council Notes: 75-0262 Agenda Item No, 48 CITY OF SAN BERNCMDINO - REQUEST lOR COUNCIL ACTION STAFF REPORT The purpose of this proposed community 9, 1989. report is to provide an overview of the wide clean-up day scheduled for December The proposed community wide clean-up effort will primarily involve the use of outside organizations to clean-up major arterials throughout the city. Specific organizations were not targeted for this effort and it is envisioned that both non-profit as well as any other type organization may sign up for this clean-up effort. Newspaper advertisements were placed in The Sun Newspaper on November 16 and various non profit organizations will be sent letters notifying them of the program and requesting their involvement. A target date of December 1, 1989 has been established as the deadline for submittal of requests. The proposed clean-up effort will involve pick-up of trash debris and removal of weeds along major arterials including culverts, fifty feet of clean-up into all intersecting streets along designated arterials and three feet of clean-up into adjoining vacant parcels. A separate program is being established which would be dedicated to the clean-up of vacant parcels throughout the city. As noted on the attachment, major arterials were selected for clean-up based on input from Public Services staff. The arterials selected were broken down into work units which could be accommodated by organizations in a one-day or two- day period. The clean up units vary in size in order to accommodate different group sizes. The City will only provide trash bags for the clean-up effort. Any hand equipment will be provided by the organization. city staff will be assigned to monitor the various work sites in order to provide any assistance or heavy equipment needs. The cash payments noted on the attached page were determined by Public Services staff based on an actual field survey of the various arterials and included consideration of the amount of debris, weeds, etc. existing along each of these major arterials. Since the dateline for submittal of requests is December 1, 1989 it will be difficult to project a level of involvement until this date. Therefore, it will not be known until December 1, 1989 how many streets targeted on the attachment will be cleaned. A tentative program budget has been developed for this community wide clean-up effort and it is provided as an attachment. The recommended budget has been established at $100,000 with approximately $60,000 designated as cash payments assuming every listed arterial is cleaned. Also included in the budget are costs for dumping of the collected material, overtime for City staff as well as funds for hard- to-handle clean-up items which may be encountered by the organizations. 75.0264 On the day of tJC) clean-up, the involved o~nizations will transport their people to their designated work sites which will be determined by staff in advance. City staff will be assigned to monitor and coordinate the various work sites and assist volunteers as needed. In addition, Public Services will have heavy equipment available to assist with hard-to- handle items which may be encountered during the clean-up. As trash and debris is collected and deposited into trash bags, they will be left along the parkway and refuse trucks will be assigned to pick up the trash bags on an on-going basis throughout the day. Public Services staff will be responsible for reviewing the completed work efforts of the various organizations to ensure an acceptable job was performed. If the work is satisfactor- y, checks will be issued and distributed at a ceremony held in the Council Chambers on December 15, 1989. k;' ~~~~SON' Assistant to the city Administrator FAW/sh Attachment o 0 CLEAN-UP FOR CHRISTMAS PROGRAM OUTLINE DATE - DECEMBER 9, 1989 -- 8:00 A.M. ACTIVITIES: DATE 1. Newspaper advertisements requesting organizations to get involved in clean-up campaign. (churches, schools, youth organiza- tions, etc,). Nov. 16 Target letters to organi- zations requesting involvement. Nov. 17 2 , Coordination of organiza- tion interest (submitted in writing, designate contact person, etc.). Dec. 1 3 . Identification of areas targetted for clean-up. criteria - major arterials, fifty feet into all intersecting streets, culverts and, three feet into adjoining vacant parcels, Completed 4 . Designate and allocate targetted areas to service clubs. (City to provide trash bags only; hand equipment and gloves provided by organiza- tions). Dec. 5 5, Preparation of checklist identifying items to be included in clean-up. (proposed - debris, weeds, shopping carts, etc.) Nov. 30 Note -- Kids Against Crime to handle graffiti abatement in a designated area. 6, Establish award amounts for each targetted area. (based on size of area, amount of weeds and debris to be j,. ACTIVITY COORDINATOR John Husing Fred Wilson Junior Fred/Junior Fred/Junior Junior collected) . 0 Completed qunior 7. Designate staff to supervise and coordinate service clubs. Dec. 5 Larry/Junior 8. Set up meeting with contact persons to discuss clean-up. Dec. 6 Fred Wilson 9, Coordinate collection of trash during program. Dec. 9 Junior 10. Develop procedure for approving collected amounts. Dec. 1 Junior 11. Disbursement of checks. Dee, 6 Andy Green o o CLEAN UP FOR CHRISTMAS PROGRAM REPORT OF STREETS TO BE CLEANED 1) Baseline - California to Del Rosa a) California to Mt. Vernon b) Mt. Vernon to "E" Street c) "E" Street to Waterman d) Waterman to Del Rosa $700 $500 $500 $1,000 2) Mt. Vernon Ave. - Highland to Rialto a) Highland to Baseline (2 day work or 2 groups) $500 b) Baseline to 4th $600 c) 2nd to Rialto $500 3) Pepper - Mill to Foothill/5th 4) Mill - Eucalyptus to Tippecanoe a) Eucalyptus to Rancho b) Mt. Vernon to "E" Street c) "E" Street to Tippecanoe $700 $1,000 $500 $500 5) Rialto - Pepper to Mt. Vernon a) Pepper to Rancho b) Rancho to Mt. Vernon 6) Hunt's Lane - Barton Road to Hospitality $1,000 $800 $300 7) Electric - parkdale to Northpark $700 3) 40th - Kendall to Mountain a) Kendall to Electric b) Electric to Mountain $1,000 $1,000 9) 30th - Little Mountain to Valencia a) Little Mountain to "E" Street b) "E" Street to Val~ncia 10) Colima - Miramonte to "H" Street $500 $1,000 $1,000 '*11) Lynwood - Valencia to Del Rosa ** CITY CREW 12) Palm - Pacific to Citrus $500 $800 13) Lynwood - Sterling to Victoria 14) California - Baseline to Cajon a) Baseline to Highland b) Highland to Cajon $300 $1,000 15) Northpark - "H" Street to University 16A) Pacific Ave. - Sterling to victoria $500 $700 16B) perris Hill Road - Gilbert to 21st $700 o o 17) Tippecanoe - 10 Freeway to Mill a) Freeway to San Bernardino $500 b) San Bernardino to Mill $1200 18) Redlands - Hunt's Lane to San T imot eo Creek $300 19) 3rd Street - Mt. View to Waterman $200 20) "H" Street - Highland to 4th a) Highland to Baseline $500 b) Baseline to 4th $700 21> 3rd - Mt. Vernon to "F" Street $1,000 22) "D" Street - 5th to Highland a) 5th to Baseline b) Baseline to Highland $500 $400 23) "E" Street - 5th to Highland a) 5th to Baseline b) Baseline to Highland $300 $300 24) 9th - Pennsylvania to Del Rosa a) Pennsylvania to Mt. Vernon b) Mt. Vernon to Sierra Way c) Sierra Way to Del Rosa 25) Harrison - Lynwood to 40th $300 $700 $700 $2,000 26) Sierra ;,ay - ?arldalc to Waterman $700 27) Palm - Ohio to 15 Freeway 28) Little League Drive - Cajon to Ohio $200 $700 29) 28th Street - California to Medical Center Drive $400 30) 23rd Street - California to Medical Center Drive $300 31) State - Hanford to Highland $600 32) Mountain - Lynwood to 40th $300 Total number of groups: 50 Total cost if all work is performed: $31,600 Groups to provide their own gloves and hoes City to provide plastic bags. Groups to pick up litter, weeds and sweep out the curb areas at storm drain openings. Vacant parcels to be cleaned 3 feet into the right-of-way. Weeds and litter will be picked up almost 1 lot's depth at the intersections. l;/ J:I o o , COMMUNITY CLEAN-UP DAY BUDGET Salaries and Fringe Benefits 52050 Overtime/city Forces 12,000 Materials/Services/Supplies 53002 Advertising 4,000 53103 Equipment Rental 500 53150 Professional/Contractural Services 10,000 53160 County Dump Fees (Parkway Clean-up) 6,000 53203 Maintenance Materials 2,500 53225 Special Departmental Supplies 5,000 (trash bags, etc.) Cash payment to groups 60.000 TOTAL $100,000 - JI. ~I~ 'OF" SAN .I!R~ARDINO - RlEQUlEST90R COUNCIL ACTION From: Marshall'W. Julian, City Admi~istrator Subject: ,Designation of COllUllunity Wide Clean Up Day 0Ipt: 0..: NOVember 2, 1989 Synopsis of Pnvioul CouncillCtion: 10/25/89 Mayor and Council allocated the use of bond financing proceeds to assist with blight reduction. AIcomIllllIclld motion: That December 9, 1989 be designated as a co_unity wide Clean Up Day for San Bernardino, utilizing citizen groups and City resources, at a cost not to exceed $100,000. Con1aC'tpenon: MaVC:U21TT 'M .TTTT.TaM' Phone: 5122 Supporti"ll dfta .tr.ched: FUNDING REQUIREMENTS: no WIrd: Amount: not to exceed $100,000 So IAcet Nol Bond refinancinq proceeds u.,.: .. _ _ fAcct.DncriDtion) Finance: J?12 _/ Council No..: Agenda I tern No-, #1, .: o 0 CITY oF SAN .BRNARDINO - RBQUBST FOR COUNCIL ACTION STAFF REPORT The sum of $1,000,000, from bond proceeds has been allocated by the Mayor and Common Council for use in Bliqht Abatement activities. As per the discussion at the council Meetinq of October 25, 1989, the funds allocated are intended for use in various types of Bliqht Abatement proqrams. It has been suggested that the first proqrammed use of the.e funds be for a massive community cleanup effort. principal traffic arteries would be the major focus of the one-day (weekend) activity, fanninq out into adjacent residential areas. This jump-start event would, hopefully, not only produce some greatly needed cleanup, but also result in business and residents maintaining their properties with greater care. The program has not been fully developed. Staff is working toward implementation and should have the detail. fairly well defined relatively soon. It i. e.timated that overtime, supplies, dump fee., allocations to citizen group. could amount to $100,000. This i. an outside figure and the expense .hould be well within that limit. If the Mayor and Council wish to proceed with the program, it is recommended that you decide which weekend the program should be undertaken and give such other direction as you may feel to be appropriate at this time.