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ciTY OF SAN BERrQRDINO aEQUEST ~R COUNCIL ACTION
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From: Thelma Press, Liaison, Mayor
and Council
r::SUlJj8ct:SReCiJrrljje,ldation by Fine Arts Commission
Grant to the Inland t1aster Chorale -
'"' .'. -'- -, ~$ '" ~ ,.,
~~::: t".:-..,. .; ~ 2,=,0\4.' J i
Dept:
Date: 10/26/89
Synopsis of Previous Council action:
Recommended motion:
Adopt resolution.
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S ignatu re
Contact person: The 1 r.1a Press
Supporting data attached: Yes
Phone: ext. 5114
Ward:
FUNDING REQUIREMENTS:
Amount: $2.500
Source: (Acct, No.! OO/-()ff/-.?'3(.S2-
(Acct. Descriotionl Arts Fundi nq
Finance:
/
'vf'. / /'
Council Notes:
75.0262
Agenda Item No.
4-S
. CiTY OF SAN BERrQRDINO - REQUEST ~R COUNCIL ACTION
STAFF REPORT
The Inland Master Chorale was organized in 1980
and is a non-profit San Bernardino based
organization.
The Master Chorale has 80 mixed voices from
throughout the Inland Empire, and has performed
with the San Bernardino Inland Empire Symphony,
the Redlands Symphony, and the Pasadena Master
Chorale.
In July 1989, the Chorale represented the United
States at the International Festivals in England
and Wales, and was awarded top honors in the
Johnny Mann All-American Chorale Festival.
The grant in the amount of $2,500 is for partial
funding for a November 4th concert which will be
held at the Sturges Center for the Fine Arts.
The Fine Arts Commission approved the grant
request of $2,500 at their October 13, 1989,
meeting to assist in the November 4th concert
presentation.
75.0264
t
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RESOLUTION NO.
,RESOLUTION OF THE CITY OF SAN BERNARDINO
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE
INLAND MASTER CHORALE FOR THE PROMOTION OF ARTS AND
CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San
Bernardino is hereby authorized and directed to execute
on behalf of said City an Agreement with the Inland
Master Chorale a copy of which is attached hereto,
marked Exhibit "A" and incorporated herein by reference
as fully as though set forth at length.
SECTION 2. The authorization to execute the
above-referenced agreement is rescinded if the parties
to the agreement fail to execute it within sixty (60)
days of the passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was
duly adopted by the Mayor and Common Council of the City
of San Bernardino at a
meeting
thereof, held on the
day of
,
1989, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
City Clerk
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Resolution foethe Inland r'laster Chorale 0
The foreqoinq resolution is hereby approved this
day of
, 1989.
W. R. Holcomb, Mayor
City of San Bernardino
Approved as to form
and leqal content:
JAMES F. PENMAN
City Attorney
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AGREEMENT
Fine Arts Fundina
THIS AGREEMENT is entered into between the CITY
OF SAN BERNARDINO, a municipal corporation, referred to
as "City", and the Inland Master Chorale a non-profit
organization, referred to as "Organization".
The parties agree as follows:
1. Reci tals .
A. Organization has requested financial
assistance from City for the fiscal year 1989-90, in
order to assist in defraying the expense of certain
concerts, shows, festivals or events or activities
sponsOred by Organization as Set forth in
Organization's grant proposal (hereinafter "the
proposal") approved by the Fine Arts Commission of the
City, a copy of which proposal is on file in the Office
of Cultural Affairs. The terms of the proposal are
incorporated herein by reference and shall govern the
uses of the funds provided herein. The financial
assistance provided for in this agreement is made on a
one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond
the terms of this Agreement.
B. The expenditure is for a valid
municipal public purpOse, to wit: for the promotion of
music appreciation in San Bernardino, as more fully set
forth in the proposal submitted by Organization.
2. Pavment. Upon presentation of a claim to
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Agreement fO(jnland t4aster Chorale
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the City Finance Director, City shall pay to
Organization from the budget for the 1989-90 fiscal
year, the total sum of twentY-five hundred dollars, to
COver the costs per the Fine Arts grant application
agreement.
3. Use of Funds. The funds paid to
Organization shall be used solely for the pUrposes set
forth in Paragraph 1 and in strict compliance with the
provisions set forth in the proposal. No deviation
from the proposal shall be made without the express
approval of the City of San Bernardino. Sa1d funds
shall be expended by June 30, 1990 and any unexpended
funds shall be returned to City by Organization.
4. Accountina. At such time or times as may
be requested by the City Administrator or Director of
Finance of City, Organization shall submit to the City
Administrator, with a copy to the Director of Finance
and the San Bernardino Fine Arts Commission, an
accounting of the proposed and actual expenditures of
all reVenues accruing to the Organization for the
fiscal year ending June 30, 1990. Financial records
shall be maintained in accordance with generally
accepted accounting principles by Organization in such
a manner as to permit City to easily trace the
ependitures of the funds. All books and records of
Organization are to be kept open for inspection at any
time dUring the business day by the City or its
officers or agents.
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Agreement fOt)nland t1aster Chorale
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5. Hold Harmless. Organization covenants and
agrees to defend, indemnify, and hold harmless the City
and its employees and agents from all liabilities and
charges, expenses (including counsel fees), suits or
losses however occurring, or damages arising or growing
out of the use or receipt of the funds paid hereunder
and all operations under this agreement. Payments
hereunder are made with the understanding that the City
is not involved in the performance of services or other
activities of Organization. Organization and its
employees and agents are independent contractors and
are not employees or agents of the City in performing
said services.
6. Termination City shall have the right to
terminate this Agreement and any funding remaining
unpaid hereunder for any reason by mailing a ten-day
written notice to Organization and this agreement shall
terminate ten days after the mailing of such notice. In
the eVent this Agreement is terminated for reasons of
improper use of funds or Use of funds for any purpose
other than thOse authorized, any unexpended portion of
the funds provided by City shall be returned to City.
In addition, Organization shall reimburse to City any
funds expended which Were used for any pUrposes other
than those authorized under this Agreement.
7. Assianment. Organization shall not assign
its interest in this Agreement without the prior
written approval of City.
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A9reement fo4:)nland Master Chorale
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8. Insurance. Organization shall take out
and maintain during the life of this Agreement such
public liability and property damage insurance as shall
insure City, its elective and appointive boards,
commissions, Officers, agents and employees, permittee
and its agents performing acts covered by this
Agreement from claims for damages for personal injury,
including death, as well as from claims for property
damage which may arise from Organization's or its
agents' operations hereunder, whether such operations
be by Organization or its agents or by anyone directly
or indirectly employed by either Organization or its
agents, and the amounts of such insurance shall be as
follows:
(a) Public Liability Insurance. In an
amount not less than $100,000 for injuries, including,
but not limited to, death, to anyone person and,
subject to the same limit for each person, in an amount
not less than $100,000 on account of anyone
occurrence:
(b) Property Damage Insurance. In an
amount of not less than $50,000 for damage to the
property of each person on account of anyone
occurrence.
City shall be set forth as an additional
named insured in each policy of insurance provided
hereunder.
9. Organization hereby convenants that it has
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Agreement forc:5land Master Chorale
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taken all actions necessary to make the adherence to
the obligations imposed by this agreement a binding
obligation of the organization.
10. Notices. All notices herein required
shall be in writing and delivered in person or sent by
certified mail, postage prepaid, addressed as follows:
As to City:
City Administrator
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
As to Organization:
Inland Master Chorale
ATTN: Gary E. Gaut
P. O. Box 8l9l
San Bernardino, CA 92412
This Agreement and any
ll. Entire Aareement .
documents or instruments attached hereto or referred to
herein integrate all terms and conditions mentioned
herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the
subject matter hereof. In the event of conflict
between the terms, conditions or provisions of this
Agreement, and any such document or instrument, the
terms and conditions of this Agreement shall prevail.
DATED:
CITY OF SAN BERNARDINO
ATTEST:
City Clerk
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Agreement forC:Sland ~aster Chorale
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organization
Approved as to form and legal content:
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City Attorney
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CHECKLIST
.J..
This ch.cklist aust b. attach.d to the front of your applica-
tion. Us. this form to uk. sur. you have properly completed
your application. Applications not prop.rly d.velop.d may
r.c.iv. a low.r ranking or b. r.j.ct.d without consid.ration
for funding.
1. Is the application typ.d? (0 Yes
2. Ar. all pag.s in prop.r ord.r and numb.r.d? ( IJ{ Yes
3. Do.s supplem.ntal mat.rial r.f.r to appropriate
s.ction numbers? ( II( Yes
4. Are .11 .lements answ.r.d on p.g. one? ('1' Yes
5. Do.s the n.ed st.t.ment r..lly pr.s.nt . v.lid,
easily und.rstood n.ed? (~ Yes
6. Is th.r. . targ.t group id.ntifi.d in the
ne.d st.t.m.nt?
7. Does the ne.d st.t.m.nt .xpr.ss a local n..d?
8. Do your int.nd.d r.sults .xpl.in .ctiviti.. you
plan to do in ord.r to m..t the n..ds you h.ve
identifi.d?
9. Did you .xpl.in .nd .p.cify in ....ur.bl. term.
your int.nd.d r.sult. on the t.rg.t group?
10. Did you r.spond to the .pplic.tion in.tructions
.lement-by-.l.m.nt?
ll. Is your budg.t in line item d.t.il.d on .upple-
ment.l sheets?
12. Ar. your calcul.tions .ccur.t.?
13. Is the docum.nt signed by the dir.ctor or board
pr.sid.nt or aUthoriz.d .ignatur.?
14. Is ..ch application stapled individu.lly?
15. Ar. th.r. copi.s b.ing forw.rded to the City
Fin. Arts Commi..ion Offic.?
16. In r.-re.dinq the .pplication form b.ginning to
end, is th.re continuity of thouqht .nd
readability?
17. Is the ch.cklist complete and .tt.ched to the
original applic.tion?
18. Are you filing the .pplic.tion within the
appropri.t. time frame?
(1.If Yes
('1 Yes
(~ Yes
(V[ Yes
("" Yes
('1' Yes
("1 Yes
("1' Yes
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(11' Yes
(Y( Yes
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. "'" OCT 19119
City Fine Arts Commission
300 North "D" Street
San Bernardino, CA 92418
Dear Sirs/Madames,
The Inland Master Chorale, performing division of the Inland Choral Music Education,
Inc., organized in 1980, is a nonprofit organization of about 80 mixed voices from
throughout the Inland Empire. Exemption from taxation under section 50lCc)3 of the
Internal Revenue Code and Section 2370ld of the California Revenue and Taxation Code has
been obtained. The Chorale has performed with the Inland Empire Symphony, Redlands
Symphony, Pasadena Master Chorale, and other accomplished musical organizations in this
area. In May 1985, the Chorale entered its first music competition and was awarded top
honor in the adult group division of the Johnny Mann All American Choral Festival.
Also, after review of audition tapes from over 60 choral groups, the American Choral
Directors ASSOCiation selected the Inland Master Chorale to perform at its convention in
Anaheim, California on February 26, 1988. In July 1989, the Chorale represented the
United States at international festivals in Bournemouth, England and Llangollen, Wales,
capturing "choir of the world" title at Bournemouth and finishing third out of 18
competitors in the mixed chorale category at Llangollen.
The Chorale I s main purpose is to provide an opportunity to study then present in
public concerts high quality choral works from all periods and styles. The Inland
Master Chorale is one of the top mixed voice group in the Inland Empire for prOViding
this COIlIllunity with high quality choral music. Applicants for membership are accepted
regardless of age, sex, race, creed, or physical handicap as long as they succeSSfully
pass an audition.
The 1989/90 concert season includes exciting and challenging choral works deSigned
to meet the higher level training needs of Chorale members while fulfilling the
expectations of an expanding area audience. However, in accepting the challenge of
meeting these needs, the Chorale faces higher operational costs which it sincerely hopes
will be partially supported by interested arts foundations such as yours.
The Chorale is considered to be a very v,aluable part of the performing arts in this
area, but as with most nonprofit performing arts groups, ticket sales alone do not cover
concert costs. Therefore, we respectfully request you approve a grant in the amount of
$2500 for partial funding of our NOVember 4, 1989 concert of the "Mozart Requiem" and
"When Icicles Hang" by John Rutter at Sturges AUditorium in San Bernardino.
:I;Yi Lb:JI-
GARY E. GAUT
Funding Coordinator
Enclosures
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City of San 8ernardino
Fine Arts Commission
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Orsanizati~rant Apolication
For Performing Arts
Form
I. Applicant Organization (Name, Address,
etc. )
Inland Master' Chorale
P.O. Box 8191
San Bernardino, CA 92412
II.
Contact personGa~; r' ~aut ,
TitlE!Fundina C'nnrdinP one 382-4423
III. Program Category Under Which Support
is Requested: MUSIC
IV. Period of Support Requested
1 Nov 89 thru 4 Nov 89
Phone i(j~-a~)
CA State ,on- rofit 10 ~ )44
Number of Years in Existence
Starting
Endi ng
8
VI.
SUlll1lary of Category Oescri ptions A concert of choral music by Mozart and John
Rutter at Sturges Auditorium on November 4, 1989 aimed at senior
citizens and students interested in unique musical styles. But, the
project will have interest for all patrons of good music.
Estimated number of persons expected to benefit from this program/project: 600
a) Number of persons by paid attendance: ~50
b) Number of persons by free or complimen ary admission:
V.
58
VII. Need Statement: In order to provide San Bernardino citizens with an exposure
to and an appreciation of music by one of the great classical composers
and a refreshing contemporary composer.
IX.
SUlll1lary of Estimated Costs:
A. Oi rect Costs If f.)
Salaries & Waoes -. ,
Supplies & Materials ,~ Po
Travel - Po r
Fixed Asse/ts/Rentals or Leases - C- .
Fees & Other z>-p.$'
Intended Results:Provide concert attendees with a new or an enlightened
appreciation of a wonderful classical composer as well as one of the
top contemperary composers. Expected audience of 600 at this single
performance will be the general public of San Bernardino.
TOTAL COSTS OF PROJECT
S
S
S
S n
S Qon nn
S ,:;nn no
TOTAL' DIRE.CT COS~ Q 1 R I; n n
TOTAL PROJECT COSTS S QHI; 00
VII 1.
~~1;n nn
1A':l1; nQ
p.s-
B.
Indirect Costs
X. Organization Anticipated Funding/Expenses:
A. Expenses
B. Revenues, Grants, Contributions, etc.
Actual Most Recent
Fiscal Period
S 9185.00
S 6685.00
Estimated This
Fiscal Period
S Q1Al:, nn
5 ':;#;A1; nf)
XI.
Tota
NOTE:
Amount Requested From San Bernardino
Amount Requested S
Plus total revenues, S
grants. contributions,etc.
Must equal total project S
costs above.
City Fine Arts
2500.00
6685.00
9185.00
Corni 55ion:
.. ._I.._voO
{,
Title Funding Coordinator
XI I.
CERTIFICATIQN:
Project Off1cer
n"to
nC'tnber 1 1QR9
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~TATe OF CALIPORNIA
FRANCHISE TAX BOARD
SACRAMeNTO CALIFO<lNIA 95867
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Apzil 22. 1981.
In zep1y zefez to
31111:ST:lIlh:sr
..
In~and Choza~ Musio Eduoation. Ino.
17911 Sonoza
San leznazdino. CA 9211011
Puzpose
Foz. of Ozgani.ation
A~~~untin~ Pezi~d !~~in=:
Ozgani.ation Nu.bez
I Eduoational
Cozpozation
On the basis of the infoz.ation sub.itted and pzovided youz pzesent
opezations oontinue unchanged oz oonfoz. to those PZoposed in youz
application. you aze exe.pt fzo. state fzanchise oz inoollle tax undez
Seotion 23701d. aevenue and Taxation Code. Any ohange in opezation.
chazaotez oz puzpose of the ozgani.ation .ust be zepozted illllllediate1y
to this offioe .0 that we .ay detez.ine the effeot on youz exelllpt
.tatus. Any ohange of na.e oz addze.s a~so .ust be zepozted.
You aze zequized to file Foz. 199 (Exe.pt Ozganization Annual
Infoz.ation aetuzn) oz Foz. 1991 (~xe.pt Ozganization Annual
Infoz.ation State.ent) on oz befoze tha 15th day of the 5th 1Il0nth (II
1/2 1Il0nths) aftez the olose of yOUZ- aooounting peziod. . See annual
instzuctions with foz.s foz zequize.ants.
,..
...
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You aze no~ zequized to file state.fzanchise oz inoo.e tax zetuzns
unless '01.1 have inco.e subjeot to the unze1ated business income tax
undez Seotion 23731 of the Code. In thi. avent. '01.1 aze zequized to
file Foz. 109 (Exe.pt Ozgani.ation lusiness Inco.a Tax Ratuzn) by the
15th day of the 3zd .onth (2 1/2 .onths) aftez the olose of youz
annual aocounting peziod.
!i!
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If th. oz~.ni2.tion i. ineoEPo~.tin=t this .r,z~?l will .xpize ~~le22
inoozpozation is 00.p1ated with the Seczetazy of State within 60 days.
Exe.ption fzo. fedezal inco.e oz othaz taxes and othez state taxes
zequizes sepazate application..
Robezt Lute. Managez
Exe.pt Ozgani.ation Seotion
Telephone (800) 852-5711
OCI Kenneth E. Skousen
Seozetazy of State
aegistzaz of Chazitable Tzusts
FTI 11206-ATS (7-78)
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InternarRevenue Service 0
District Director ..
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c5epartment of the Treasury
~ Inland Choral Music Education.
924 Ea.twood Street
aedlaDds, CA 92373,
Inc.
Ou, Letter Dated:
April 2, 1982
_n tD Contact:
T. Ciolek
Contact Telep/lDne Humber:
(213) 688-4152
Date:
DEe 6
1983
Gent1_n:
This modities our letter at the above date in which we stated that
you would be treated.. an orsanization which is not a private toundation
until the exp1ration ot 70ur advance rulinl period.
aa..d on the intormation 70U submitted. w. have d.t.rmin.d that you
are not a private toundation within the. m.aninl at s.ction 509(a) ot the
Internal Revenu. Code. becau. you are _~ orsanization ot the type described
in section 509(a)(1)** Your exempt statu und.r s.ction 501Ic)(3) of the
code is still in ett.ct.
...
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Grantors and contributors asy rely .on this d.t.rmination until the
Int.rnal R.venue Serv1c. publishes notic. to the contrary. However. a
crantor or a contributor as7 not rely on this determination it he or she was
in part responsible tor. or... aware ot. the act or tailure to act that
re.ulted in 70ur 10.. ot .ection 509(a)(1)** status. or acquired
kDowledle that the Internal aevenue Service bad liven notice that you would
be r.moved trom classitication as a section 509(a)(1)** orcanization.
...
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S.cause this letter could help resolve an7 questions about your private
toundat1on statu. please k..p it in 70ur permanent r.cords.
It 70U have an7 qu.stions. pl.... contact the person whose nue and
telephone numb.r are shown abOY'.
Sincere17 yours.
w?:} ~~::xr:
District Director
** aDd section 170{b){1){A)(vi).
,
P.O. Box 2350. Los Angeles. Calif. 90053
LeUer 1050 (DO'
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PROJECT BUDGET--NOVEMBER 4, 1989
CONCERT--Requiem by Mozart & When Icicles Fall by Rutter
EXPENSES:
Rehear&als, pianist at $55.00
Rehearsals, director at $80.00
Performance, pianiFt at $55.00
Performance, director at $80.00
Instrumentalists (rehearsals & performance)
Music
AS CAP fee
printing (Program, Flyers, Tickets, etc.)
Facility rental
Concert recording/sound
piano moving/tuning
Misc. expense
Total Concert Expense
INCOME:
Prorated season ticket sales
Concert ticket sales
Donations/fund raising activities
Total Income
Concert Loss
$495.00
720.00
~ 55.00
80.00
* 5,000.00
.8D 760.00
75.00
8 675.00
~ 800.00
[ 300.00
]) 125.00
100.00
$9.185.00
$400.00
3,750.00
1,535.00
$6,685.00
($2500.00 )
* All instrumentalists used will be members of the local union.
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M r NUT E S
FINE ARTS COMMISSION
Friday, October 13, 1989
MIC Room, 6th Floor, City Hall
San Bernardino, CA
MEMBERS PRESENT
Dorris Ballard
Sylvia Cichocki
Esther Mata
Barry Silver
MEMBERS ABSENT
Dr. Amer El-Ahraf (EXcused)
C. Dale Jenks (Excused)
Frank Lindgren
Harry Murray
RiChard Simon (EXCUsed)
OTHERS ABSENT
Thelma Press, Liaison (Excused)
-------------------------------------------------------------
Barry Silver, chairman, opened the meeting at 4:12 p.m. and
announced that since there weren't enough commissioners
present to constitute a quorum, commissioners in attendance
would make recommendations regarding the grants on the
agenda. Absent members will be polled by the recording
secretary (Gloria Rosas) for their approval of the grants as
submitted.
GRANTS
Sinfonia Mexicana Commi~tee
Mr. George Martinez, from the Sinfonia Mexicana, was not
present at the October 13 meeting: therefore, either Barry
Silver or Thelma Press will speak with Mr. Martinez about the
Sinfonia's grant application before he is invited back to
address the Fine Arts Commission at the November 17 meeting.
Inland Dance
RECOMMENDATION:
Commissioners Ballard, Chichocki, Mata,
and Silver recommended the grant
application in the amount of $20,000 be
approved as submitted.
On Monday, October 16, 1989, the recording
secretary polled Commissioners El-Ahraf,
Jenks, Lindgren, and Simon for their vote.
El-Ahraf, Jenks, & Lindgren voted in favor
of the Inland Dance grant as submitted in
the amount of $20,000 with Simon
abstaining. Harry Murray wasn't polled
because the recording secretary was unable
to get in touch with him.
The Fine Arts Commission
approval of the Inland Dance
amount of $20,000.
recommends
grant in the
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PAGE 2
Inland Master Chorale
RECOMMENDATION:
Commissioners Ballard, Chichocki, Mata,
and Silver recommended the grant
application in the amount of $2,500 be
approved as submitted.
On Monday, October 16, 1989, the recording
secretary polled the following
Commissioners El-Ahraf, Jenks, Lindgren,
and Simon. El-Ahraf, Jenks, and Lindgren
voted in favor of the Inland Master
Chorale grant application in the amount of
$2,500 with Simon abstaining. Harry
Murray wasn't polled because the recording
secretary was unable to get in touch with
him.
The Fine Arts
approval of the
grant application
WAYS & MEANS COMMITTEE
Barry Silver announced that when he met with Councilwoman
Esther Estrada about the fine arts funding, she informed him
that the 60/40 split for fine arts funding is Council policy
and is now in effect. Since this is policy now, the
Commission suggested that the Finance Department prepare a
financial statement indicating what monies have been paid out
this fiscal year and what the Fine Arts Commission actual
balance is for the remainder of the year.
Commission recommends
Inland Master Chorale
in the amount of $2,500.
NATIONAL DOT.T.IU~ TO THE ARTS
Tabled to the November meeting because Harry Murray wasn't
present to discuss the statement addressing this issue.
SYMPHONY'S LETTER (Susan Feller) REGARDING CALIFORNIA'S FEES
Before the Commission can take action on Susan Feller's
letter concerning the California Theatre's fees, the actual
aqreement needs to be looked at to see what the provisions
are. After the agreement has been reviewed, the Commission
will then give their recommendation to Susan Feller.
ADJOURNMENT
The meeting adjourned at 5:12 p.m. Since Friday, November
lO, 1989, is Veteran's Day, the next Fine Arts Commission
meeting will be held "Fridav. NovAmhe~ ~~~ ~:::;r~r~~.DC::~
in the MIC Room. 6th floor of Citv Hall_ ___ ___________ __
:gjr
10/18/89