HomeMy WebLinkAbout27-Parks and Recreation
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CIT~F SAN BERNARDI~ - REQU~T FOR COUNCIL AC"j'ION
From:
Annie F. Ramos, Di rector ItEC'~Y'M~IH.~i~~tl~N~E~~i~T~2~I~~P~~~~~~E A~GENCY
Parks, Recreation and Community Ser_AUG -4 P:>l1\~L~lING FOR FINANCIAL ASSISTANCE
~R~~ISCAL YEAR 1988-89. ~
July 21, 1988 -J Iq"
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Dept:
Date:
Synopsis of Previous Council action:
August 17, 1987 Resolution approved authorizing execution of Agreements relative
to financial assistance for Fiscal Year 1987-88; set limits for
funding by City for service organization to no more than three (3)
yea rs .
Recommended motion:
Adopt the resolution.
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"-Signature
Contact penon: Annie F. Ramos
Phone:
5030
Supporting dltllttlched: Staff Reoort. Resoluti on " Allrp"",,pnt Ward: N/A
Contractural Services
Amount: $10,884
Source: (ACCT. NO.) 001-381-53150
(ACCT. DESCRIPTION)Parks,Rec&Comm Svcs BUd~t Profes./
Flnlnce:-1j. ~ ,..
FUNDING REOUIREMENTS:
Council Notes:
15-0262
Agenda Item No. c:27.
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CITC)oF SAN BERNARDI I() - REQl.JCJ'T FOR COUNCIL AOION
ADOPT A RESOLUTION APPROVING AN STAFF REPORT
AGREEMENT WITH FAMILY SERVICE AGENCY
RELATING FOR FINANCIAL ASSISTANCE
FOR FISCAL YEAR 1988-89.
During the 1987-88 City budget hearing, this Department was directed to fund social
service organizations for not more than three years and to reduce each recipient's
grant by one-third each year. These funds were intended to assist the recipients
as they sought funding from other sources to continue their programs. Accordingly,
the following is a schedule for social services funding for a three year period:
TOTAL
1987/88 1988/89 1989/90
Actua 1 Proposed Proposed
$ 5,976 $ 3,984 $ 1,992
5,724 3,816 1,908
,7,260 4,836 2,420
11,928 7,956 3,976
5,520 3,684 1,840
2,160 1,440 720
5,100 3,396 1, 700
16,332 10,884 5,444
$60,000 $39,996 $20,000
be receiving funding through this
Recipient
Casa Ramona, Inc.
Senior Citizen Program
Emergency Food & Medical
Supportive Services
Boys & Girs Club
Rolling Start, Inc.
Merri-Mixers, Inc.
Frazee Community Center
Family Services Agency
By 1990/91, none of these organizations would
Department's budget.
Each of the above organizations has submitted their proposal for 1988/89. Their
proposed social services are the same as in previous years. The funding provided
by the City is integrated into their respective budgets and assists in offsetting
their operating costs in all areas from salaries to transportation and utilities.
Recommend adoption of resolution.
July 22, 1988
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH FAMILY SERVICE AGENCY RELATING
TO FINANCIAL ASSISTANCE FOR FISCAL YEAR 1988-1989.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said
City an agreement with Family Service Agency relating to
financial assistance for fiscal year 1988-1989, a copy of
which is attached hereto, marked Exhibit wAw and incorporated
herein by reference as fully as though set forth at length.
SECTION 2.
The authorization granted hereunder shall
expire and be void and of no further effect if the agreement
is not executed by both parties and returned to the office of
The City Clerk within 60 days following effective date of the
resolution.
I HEREBY CERTIFY that the foregoing resolution was dUly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held
1988" by the
on the
day of
following vote, to wit:
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
(Continued)
21 JUL 1988
Page 7
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH FAMILY SERVICE AGENCY RELATING
TO FINANCIAL ASSISTANCE FOR FISCAL YEAR 198C-1989.
The foregoing resolution is hereby approved this
_ day of
, 1988.
Evlyn Wilcox, Mayor
City of San Bernardino
Approved as to form
and legal content:
21 JUL 19B8
Page 8
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(Community Service Organization)
THIS AGREEMENT is entered into effective as of July 1,
1988, at San Bernardino, California, between the City of San
Bernardino, a municipal corporation, referred t9 as "City",
and Family Service Agency, a nonprofit community service
organization, referred to as "Service Organization".
City and Service Organization agree as follows:
1. Rec i tals.
(a) Service Organization has requested financial
assistance from City for the fiscal year 1988-1989.
(b) Service Organization represents th~t the
expenditures authorized by this agreement are for a valid
municipal public purpose. The purpose is to provide counsel-
ing and mental health services, transportation to and from
medical appointments, assistance with social security prob-
lems, home problems, etc. for senior citizens.
2. Pavrnent. City shall pay to Service Organization the
total sum of TEN THOUSAND EIGHT HUNDRED EIGHTY-FOUR DOLLARS
($10,884), for the term of this agreement, payable in twelve
monthly installments of NINE HUNDRED SEVEN DOLLARS ($907).
Monthly payment for the month of July shall be payable upon
execution of this agreement, and all subsequent payments
shall be paid on or before the 5th day of each succeeding
month.
3. Term.
This agreement shall cover the period from
July 1, 1988, through June 30, 1989.
21 JUL 1988
Exhibit "A"
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4. Use of Funds. The funds paid to Service Organiza-
tion shall be used by it solely for the pUlpose set forth in
paragraph l(b> of this agreement and in accordance with the
budget submitted to the City, a copy of which is attached
hereto as Exhibit "1" and by this reference made a part
hereof.
A variation in the itemization of costs, as set
forth in the proposed budget, not to exceed ten percent
(10%>, shall be allowed, provided the prior written approval
of the Director of Parks, Recreation and Community Services
of city is obtained. At the end of the term, all unexpended
funds shall be returned to City by Service Organization.
5. Accountinq. Prior to the final payment under this
agreement, and at such other times as may be requested by the
City Administrator or Director of Finance of City, the
Service Organization shall submit to the City Administrator,
with a copy to the Director of Finance, an accounting of the
proposed and actual expenditures of all revenues accruing to
the organization for the fiscal year ending June 30, 1989.
Quarterly reports shall be forwarded for review by the
Director of Parks, Recreation and Community Services Depart-
ment.
Quarterly Reports shall be compared with original
budget proposal. Financial records shall be maintained by
Service Organization in accordance with generally accepted
accounting principles, in a manner which permits City to
trace the expenditures of the funds. All books and records
of Service Organization are to be kept open for inspection at
any time during the business day by the City or its officers
or agents.
21 JUL 1988
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6.
Services Available to Residents.
The services of
Service Organization shall be made available to residents and
inhabitants of the City of San Bernardino.
No person shall
be denied service because of race, color, creed, age, or sex.
Service Organization shall have and comply with Affirmative
Action guidelines in its empioyment practices.
7. Approval of City of any Charqes. City reserves the
right to require Service Organization to obtain the prior
written approval of City of any charges or fees to be charged
by Service Organization, and of any rules and regulations
governing the services.
8.
Application for Other FundinQ.
No Service Organi-
zation will be funded by the City for more than a total of
three years.
Service Organization must apply for funds from
other sources.
Evidence of the application shall be made
available to City prior to any consideration for further
funds for the next fiscal year. Receipt of any revenue from
such other sources during this fiscal year must be reported
immediately to the Director of Parks, Recreation and Communi-
ty Services.
9.
Temporary WithholdinQ.
The Director of Parks,
Recreation and Community Services, with the concurrence of
the Mayor and Common Council, is authorized to temporarily
withhold or to terminate the payment of funds to Service
Organization when the Director determines that any violation
of the agreement has occurred. Funds shall be withheld until
21 JUL 1988 3
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the violation is corrected to the satisfaction of the Direc-
tor and Mayor and Common Council.
10.
Hold Harmless.
Service Organization agrees to
indemnify and save harmless the City and its employees and
agents from all liabilities and charges, expenses (including
counsel fees), suits or losses, however occurring, or damages
arising or growing out of the use or receipt of funds paid
under this agreement, and all operations under this agree-
ment.
payments under this agreement are made with the
understanding that the City is not involved in the performan-
ce of services or other activities of Service Organization.
Service Organization and its employees and agents are inde-
pendent contractors and not employees or agents of City.
11. Standards. Service Organization agrees to comply
with the provisions of "Section 1.
Recommendations", of a
portion of a report entitled "Report of the Special Council
Subcommittee for Social Service Funds" dated and adopted on
February 18, 1975, and on file in the Office of the City
Clerk of City, a copy of which has previously been provided
to Service Organization. All references to Human Services
Department and/or Director are now referred to as "Parks,
Recreation
and
Community
Services
Department
and/or
Director".
12.
Termination.
City shall have the right to
terminate this agreement and any funding of Service Organi-
zation for any reason by mailing a ten day written notice to
Service Organization and this agreement shall terminate ten
days after the mailing of such notice.
21 JUL 1988
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13.
Amendment.
This agreement may be amended or
modified only by written agreement signed by both parties and
failure on the part of either party to enforce any provision
of this agreement shall not be construed as a waiver of the
right to compel enforcement of any provision of provisions.
14. Assiqnment. This agreement shall not be assigned
;by Service Organization without the prior written consent of
city.
15.
Notices.
All notices herein required shall be in
writing and delivered in person or sent by certified mail,
postage prepaid, addressed as follows:
As to Service Orqanizations:
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As to city:
City Administrator
City Hall
300 North nO" Street
San Bernardino, CA 92418
Family Service Agency
1669 North "En Street
San Bernardino, CA 92405
16. Entire Aqreement
This agreement represents the
entire agreement between the parties hereto and any amend-
ments and/or addendums shall be made in writing between the
parties and attached to the agreement.
DATED
ATTEST:
CITY OF SAN BERNARDINO
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By
Evlyn Wilcox, Mayor
City of San Bernardino
City Clerk
21 JUL 1988
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1 FAMILY SERVICE AGENCY
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Approved as to form
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OUTREACH COUNSELING FOR SENIOR CITIZENS
FAMILY SERVICE AGENCY OF SAN BERRARDINO
BUDGET PROPOSAL 1988-1989
EXPENDITURES:
IN KIND*
PROPOSED
Salaries:
Outreach Counselor
Outreach Counselor
Sec.;Clerk
Sec.;Clerk
Supervision
Administration
Administration
(Full-Time)
(Part-Time)
(Part-Time)
(Part-Time)
(Part-Time)
(Part-Time)
(Part-Time)
11,176
S,072
8S2
708
2.196
1,128
336
Sub Totals
21,468
4.S08
Health & Retirement Benefits
F.I.C.A. & Unemployment Insurance
1,932
Sub Totals
27,908
Rent ($70. Mo. X 12 Mos.) 840
Property Taxes, Building Maintenance & Expense 22S
Utilities ($SO. Mo. X 12. Mos.) 600
Telephone ($72. Mo. X 12. Mos.)
Office Supplies, Postage, etc. 100
Conferences, Training, etc.
printing 100
Equipment Costs 200
Subscriptions SO
Equipment Costs 200
Professional Fees. Acct., Audit, Etc.
Transportation for Client Services
Other (National & State Accreditation Dues)
870
300
200
SO
10
2,140
2.700
3S5
EXPENDITURE TOTALS
*2,llS
34.S33
*In-kind amounts not included in Proposed budget
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