HomeMy WebLinkAbout26-Parks and Recreation
CIT~F SAN BERNARDI to - REQUOT FOR COUNCIL A~ON
. J
From:
Annie F. Ramos, Director REC'D.-ADHlfIIb.H.ADOPT RESOLUTION APPROVING AN AGREmENT
WITH MERRI-i4IXERS, INC. RELATING TO
Parks, Recreation and Communi~S~tt!ts PM 2: 49'INANCIAL ASSISTANCE FOR FISCAL YEAR
1988-89. ~~
July 21, 1988 " 'c..P~
Dept:
Date:
Synopsis of Previous Council action:
August 17, 1988 - Resolutions approved authorizing execution of Agreements rela-
tive to financial assistance for FY 87-88; set limits for
funding by City for service organization to no more than
three (3) years.
Recommended motion:
Adopt the resolution.
~ 7 x2~d
.,.. Signature
Contact penon:
Annie F. Ramos
Phone:
5030
Supporting data aURChed: Staff Report, Resolution & Agreement Ward: N/A
FUNDING REaUIREMENTS:
Amount:
$1,440
Source:
(ACCT. NO.) 001-381-53150
(ACCT. DESCRIPTION)
Parks, Recreation & Community Services
Flnance:_~ }9---
Profes./Contractural Services
Council Notel:
n.0112
Agenda Item No. c::? C; ,
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CITOOF SAN BERNARDII() - REQlOT FOR COUNCIL AO'ION
ADOPT RESOLUTION APPROVING AN AGREEMENT
WITH MERRI-MIXERS, INC. RELATING TO STAFF REPORT
FINANCIAL ASSISTANCE FOR FISCAL YEAR
1988-89.
During the 1987-88 City budget hearing, this Department was directed to fund social
service organizations for not more than three years and to reduce each recipient's
grant by one-third each year. These funds were intended to assist the recipients
as they sought funding from other sources to continue their programs. Accordingly,
the following is a schedule for social services funding for a three year period:
Recipient
Casa Ramona, Inc.
Senior Citizen Program
Emergency Food & Medical
Supportive Services
80ys & Girs Club
Rolling Start, Inc.
Merri-Mixers, Inc.
Frazee Community Center
Family Services Agency
1987/88
Actual
1988/89
Proposed
TOTAL
$ 5,976
5,724
7,260
11,928
5,520
2,160
5,100
16,332
$60,000
$ 3,984
3,816
4,836
7,956
3,684
1,440
3,396
10,884
$39,996
1989/90
Proposed
$ 1,992
1,908
2,420
3,976
1,840
720
1,700
5,444
$20,000
By 1990/91, none of these organizations would be receiving funding through this
Department's budget.
Each of the above organizations has submitted their proposal for 1988/89. Their
proposed social services are the same as in previous years. The funding provided
by the City is integrated into their respective budgets and assists in offsetting
their operating costs in all areas from salaries to transportation and utilities.
Recommend adoption of resolution.
July 22, 1988
75-0264
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1 RESOLUl'IOO 00.
2 RESOWl'IOO (F THE CI'1':l (F SAN BERN\IDIoo AUrll)R:::ZIR; THE
EXI!X:Ul'IOO (F AN ~J:14ENl' WITH MERRI -MIXERS REJATIR; TO
3 FINAN::IAL ASSISl'AtCE FOR FI&::AL YEAR 1988-1989.
4 BE IT RESOLVED BY THE MAYOR Am C04MON cancIL (F THE
CI'1':l <F SAN BERNMDIN) AS F'ClLUHl:
SIOC:TIOO 1. The Mayor of the City of San Bernardino is
hereby authorized arxl directed to execute on behalf of said
City an agreement with Merri-Mixers relating to financial
assistance for fiscal year 1988-1989, a copy of which is
attached hereto, marked Exhibit "A" arxl incorporated herein
by reference as fully as though set forth at length.
SEX:TIOO 2. The authorization granted hereunder shall
expire arxl be void arxl of no further effect if the agreeuent
is not executed by both parties arxl rebJmed to the office of
The City Clerk within 60 days following effective date of the
resolution.
I HEREBY CERl'IFY that the foregoing resolution was duly
adopted by the Mayor arxl Comnon Council of the City of San
Bernardino at a
neeting thereof, held
1988, by the following
on the
day of
vote, to wit:
AYEs:
COUncil Mellbers
NAYs:
ABSENl':
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City Clerk
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(COntinued)
25 JUL 1988
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RE: REOOLUl'IOO (F THE CITY (F SAN IERN!\RDIW AtJ1'II)RIZIN:; THE
EXECUl'IOO a!' AN ~ WITH MERRI-MIXERS REIATIN:; TO
FrmN::IAL ASSISl'AK::E FOR FI9:AL YEAR 1988-1989.
The foregoing resolution is hereby approved this
_ day of
: Approved as to form
and legal content:
,.2:~
Attorney
25 JUL 1988
Page 2
, 1988.
Evlyn Wilcox, Mayor
City of san Bernardino
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!UlB~~M~~!
(CoImunity service Organization)
THIS AGREamN1' is entered into effective as of July 1,
1988, at San Bernardino, California, between the City of San
Bernardino, a lIUIlicipal corporation, referred to as "City",
and Merri-*ixers, a nonprofit camunity service organization,
referred to as "service Organization".
City and service Organization agree as follows:
1. Recitals.
(a) service Organization has re<pested financial
assistance from City for the fiscal year 1988-1989.
(b) service Organization represents that the
expenditures authorized by this agreenent are for a valid
nunicipal public j;Urpose. The j;Urpose is to provide
transportation for the antJulatory develoIX\1!!f1tally disabled
adult with growth prOllOting experiences designed to achieve
normalization and to develop each individuals capacity
through cOlllOlnity interaction, developoent of ootor skills
and social awareness and administration of the program.
2. Pavment. shall pay to service Organization the
total sum of OOE THOUS1\N> F<XlR HmiDRED FORTY DOLIARS
($1,440), for the term of this agreenent, payable in twelve
oonthly installments of OOE HmiDRED TWEN1Y DOLIARS ($120).
Monthly paynent for the oonth of July shall be payable upon
execution of this agreement, and all subsequent paynents
shall be paid on or before the 5th day of each succeeding
oonth.
25 JUL 1988
Exhibit "A"
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Paragraph 1 (b) of this agreenent and in accordance with the
budget submitted to the City, a copy of which is attached
hereto as Exhibit 818 and by this reference made a part
hereof. A variation in the itemization ,of costs, as set
forth in the proposed budget, not to exceed ten percent
(10%), shall be allowed, provided the prior written approval
of the Director of Parks, Recreation and Camunity Services
of city is obtained. At the ern of the term, all unexperned
: funds shall be returned to City by Service Organization.
5. l\ccountillCl. Prior to the final payment urner this
agreenent, and at such other tines as may be requested by the
City 1\dministrator or Director of Finance of City, the
Service Organization shall submit to the City Administrator,
with a copy to the Director of Finance, an accoonting of the
proposed and actual expernitures of all revenues accruing to
the organization for the fiscal year erning June 30, 1989.
QIarterly reports shall be forwarded for review by the
Director of Parks, Recreation and Camunity Services Depart-:-
ment.
QIarterly Reports shall be compared with original
budget proposal. Financial records shall be maintained by
Service Organization in accordance with generally accepted
accounting principles, in a manner which permits City to
trace the expernitures of the funds. All books and records
of Service Organization are to be kept open for inspection at
any tine during the business day by the City or its officers
or agents.
6. Services Available to Residents. The services of
Service Organization shall be made available to residents am
25 JUL 1988
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inhabitants of the City of San Bernardino. No person shall
be denied service because of race, color, creed, age, or sex.
service organization shall have am CO!\tlly with Affirmative
l\ction guidelines in its euploynent practices.
7. APProval of City of any' Charqes. City reserves the
right to re<pire service organization to obtain the prior
, written approval of City of any charges or fees to be charged
I by service Organization, am of any rules am regulations
governing the services.
8. APPlicatio!l for Other FurninCl. No service Organi-
zation will be furned by the City for rore than a total of
three years. service Organization IIUst apply for funds from
other sources. Evidence of the application shall be made
available to City prior to any consideration for further
funds for the next fiscal year. Receipt of any revenue from
such other sources during this fiscal year mst be reported
i.IrIrediately to the Director of Parks, Recreation am COIlIIUni-
ty services.
9.
Tenlx>rarv WithOOldinCl. The Director of Parks,
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Recreation and COI\I1Unity services, with the concurrence of
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the Mayor am Cotmon Council, is authorized to tenporarily
withOOld or to terminate the payment of funds to service
Organization when the Director determines that any violation
of the agreement has occurred. Funds shall be withheld until
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the violation is corrected to the satisfaction of the Direc-
tor am Mayor and COIIIIDn Council.
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10. Hold Harmless. service Organization agrees to
indennify am save harmless the City am its enployees am
agents from all liabilities and charges, expenses (including
counsel fees), suits or losses, however occurring, or damages
arising or growing out of the use or receipt of funds paid
under this agreement, am all operations under this agree-
ment. Payments under this agreement are made with the
,
I understaming that the City is not involved in the performan-
: ce of services or other activities of Service Organization.
Service Organization am its enployees am agents are inde-
pendent contractors am not enployees or agents of City.
11. stamards.
Service Organization agrees to conply
with the provisions of -Section],. RecOllllendations-, of a
portion of a report entitled -Report of the Special Council
SIbconmittee for SOCial Service Funds- dated and adopted on
February 18, 1975, am on file in the Office of the City
Clerk of City, a copy of which has previously been provided
to service Organization. All references to Il.unan Services
Department and/or Director are now referred to as -Parks,
Recreation and COIIIIUnity Services Department and/or
Director".
12.
Termination.
City shall have the right to
terminate this agreement am any funding of service Organi-
zation for any reason by mailing a ten day written notice to
Service Organization am this agreement shall terminate ten
days after the mailing of such notice.
13. Amemment. This agreement may be amended or
JOOdified only by written agreement signed by both parties and
25 JUL 1988
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failure on the part of either party to enforce any provision
of this agreeuent shall not be construed as a waiver of the
right to c~l enforceuent of any provision of provisions.
14. AssiQnnent._ '!his agreeuent shall not be a<3signed
by Service Organization without the prior written consent of
city.
15. Notices. All notices herein required shall be in
writing and delivered in person or sent by certified mail,
postage prepaid, addressed a<3 follows:
As to citv:
As to Service OFQlU.}izations:
City Administrator Boys Club of San Bernardino,Inc.
City Hall 1180 west 9th street
300 North "D" street San Bernardino, CA 92411
San Bernardino, CA 92418
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16. Entire JlQreeuent This agreeuent represents the
entire agreeuent between the parties hereto and any ameoo-
uents andlor adderduns shall be made in writing between the
parties and attached to the agreeuent.
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IIIIII
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IIIIII
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111111
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25 JUL 1988
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1 DATED
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4 ATTEST: CITY OF SAN BERNARPINO
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6 By
City Clerk Evlyn Wilcox, Mayor
7 City of San Bernardino
8 MERRI-MIXERS
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By
10 Title
11 Approved as to form
12 and legal co~
13 ~7'lj
~ Attorney
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25 JUL 1988 6
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3898 North Lugo . San Bernardino, California 92404 . Telephone 714/882-2145
Center For Individuala With Disabilities
8088 Palm Lane, San Bernardino 92410 - Telephone 889-9902
MERRI-MIXERS, INC.
PROPOSEO GENERAL BUDGET F.Y. 88-89
DIRECTORS SALARY.............$700.00 x 12 months= $8,400.00
PROGRAM AIDE SALARY..........$250.00 x 12 months= $3,000.00
BOOKEEPING FEES..............$100.00 x 12 months= $1,200.00
TRANSPORTATION 5 OR 6 BUS TRIPS.......................$1,953.00 (CITY)J,I"
PRIVATE CAR TRIPS.....................................$ 135.00 (CITY~
BANK SERVICE CHARGE, TRANSPORTATION ACCOUNT...........$ 72.00 (CITY~
BOWLING FEES..........................................$ 325.00
OFFICE SUPPLIES & STATIONARY..........................$ 270.00
POSTAGE...............................................$ 225.00
PRINTING & ADVERTISING................................$ 400.00
ARTS & CRAFTS SUPPLIES................................$1,900.00
FOOD (cooking classes, parties, and pinics)...........$1,200.00
KITCHEN SUPPLIES & EQUIPMENT..........................$ 300.00
ENTRANCE FEES.........................................$ 350.00
BANK SERVICE CHARGE, GENERAL ACCOUNT..................$ 100.00
MISCELLANEOUS SUPPLIES................................$ 400.00
INSURANCE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 930.00
TOTAL COST OF PROGRAM................................$21,160.00
PROJECTED NUMBER OF UNITS OF SERVICES:
56 members a week x 48 weeks = 2,688
Total cost to the City per unit is.......$ .80
E"fI'Zt7 I
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3898 North Lugo . San Bernardino, California 92404 . Telephone 714/882-2145
Center For Individuals With Disabilities
8088 Palm Lane. San Bernardino 92410 - Telephone 889-9902
MERRI-MIXERS
IN-KIND SERVICES
Merri-Mixers received the following in-kind services from C.I.D.
MEETING ROOM & KITCHEN
$5.00 an hour x 12 hours a week x 48 weeks = $ 960.00
FRIDAY NIGHT PARTIES:
$5.00 an hour x 4 hours a month x 12 months = $ 240.00
USE OF PHONE:
$8.00 a month x 12 months = $ 96.00
TOTAL IN-KIND SERVICES PER YEAR FROM C.LD. $1,296.00
bHl~,r I
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