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,~. f:f OF' SAN BERNARD-'b - REQuQsT FOR, COUNCIL ~ON
From: Dean R. Meech, Purchasing Agen1RE.t:'tI...A~~FF~estruction of Records
Dept:
Purchasing
1989 JUl -=' AM 8- 45
DBte:
June 26, 1989
Synopsis of Previous Council ection:
None
Recommended motion:
Adopt Resolution
~
Dean R. Meech
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. Signature '
Contact person: Dean R. Meech, Pu.rchas i ng Agent
Supporting data attached:
yes
Phone: 384-5085
Ward: N/A
FUNDING REQUIREMENTS:
Amount:
-0-
Source: (Acct. No.) N/A
(Acct. Descriotion) N/A
Finance:
Council Notes:
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE DESTRUCTION OF
CERTAIN RECORDS BY THE PURCHASING AND STORES DIVISION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino do
hereby approve the destruction by the Purchasing and Stores Division of
certain records, more particularly described in Exhibit "A", atta,ched hereto
and incorporated herein as fully as though set forth at length.
SECTION 2. It is hereby found and determined that the records are no
longer needed, and that they may be destroyed pursuant to Government Code
Section 34090, upon the written consent of the City Attorney.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day
of
,198___, by the following vote,
to wit:
AYES: Council Members
NAYS:
ABSENT:
Ci ty Cl erk
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RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN
RECORDS BY THE PURCHASING AND STORES DIVISION.
The foregoing resolution is hereby approved this
day
of
, 198
W. R. Holcomb, Mayor
City of San Bernardino
Approved as to form
.~;,;~,~ J
Cl orney -
I consent to the destruction of the records described in this resolution.
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OEXHIBIT "A" 0
DESTRUCTION
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BOX 1
Purchase Orders (Bl ue Copi es')
Beginning * 28226 (1979)
Endi ng # , 35859 (1980)
BOX 2
Purchase Orders (Blue Copies)
Beginning * 35860 (1980)
Ending # 101200 (1981)
BOX 3
Formal Bids
Beginning # F-80-01
Ending # F-81-16
BOX 4
Garage Warehouse Issues (1979-1980)
BOX 5
Formal Bids
Beginning
Ending #
# 5264 (February 1978)
5493 (December 1978)
BOX 6
Formal Bids
Beginning
Ending #
# 5100 (August 1977)
5255 (March 1978)
BOX 7
Formal Bids
Beginning # 4981 (March 1977)
Ending # 5087 (July 7, 1977)
BOX 8
Office & Central Stores Warehouse Issues (1979-1980)
Sales & Use Tax Regulations (1976-1977)
BOX 9
A/P Purchase Orders w/~nvoices, A-L, (1979-1980)
BOX 10
A/P Purchase Orders w/lnvoices, P-Z, (1979-1980)
BOX 11
Central Stores Stock Computer Input
CSPO Pink Copy
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BOX 12
Garage Warehouse Issues (January - December 1979)
Stores Warehouse Issues (January - December 1979)
BOX 13
Requisitions (7-77 to 6-79)
Daily Count of Warehouse Issues (7-77 to 6-80)
Batch Balances (7-78 to 6-80)
Inventory Adjustments (7-76 to 6-80)
Office Equipment Repairs (1978-1979)
Central Stores Telephone Charges (1979-1980)
Central Stores Uniform Charges (1979-1980)
Xerox Charges (1979-1980)
XCS-LA Billing Backup (3-80 to 4-80)
Batch Records (1979-1980)
Engine 8uild-up records (1979-1980)
County of San Bernardino Requisitions (197901980)
Journal Vouchers (1979-1980)
Misc. Cash Receipts (1970-1980)
Misc. Requests for Payments (1979-1980)
Central Stores Ledgers (1979-1980)
Central Stores PREL List
BOX 14
Garage Warehouse Issues (1980/1981)
BOX 15
Office & Central Stores Issues (1980/1981)
BOX 16
A/P Purchase Orders w/lnvoices, A-Z, (1980/1981)
San Bernardino County Requisitions (1980/1981)
Inventory Adjustment (1980/1981)
Office Supplies Expenses (1980/1981)
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Small Tools Expenses (1980/1981)
Petty Cash (1980/1981)
,Batch Records (1980/1981)
Stock & Direct Charge Ledgers (1980/1981)
Central Stores Ledgers (1980/1981)
BOX 17
A/P Purchase Orders w/Invoices (1980/1981)
A-L
BOX 18
Garage Reports, Vehicle Maintenance (1980/1981)
Computer Input
BOX 19
Inventory Adjustment (1980/1981)
'Daily Count of Warehouse Issues (1980/1981)
Requisition Logs (1979/1981)
Direct Charge Batch Record (1980/1981)
Payroll (1976-1981)
Personnel Records (Doering, C.; Scarborough, L.; Goldman, D.;
Kobs, M.; Leialoha, D.; Martinez, P.; Moniak, k.; Stewart, J.,;
Uclovice, F.; Chapman, K.; Nunes, G.; Galatz, J.; Quiroz, L.;
Jones, H.; Yaeger, M., Martinez, J.; Prado, J.; Pena, P.; Juanza,
D.; Harrison, R.; Andrews, S.; Strickland, R.; Zehm, S.; Brooks,
M.; Thompson, A.) ,
Daily Requisistions and Issues Report (March 1978 - June 1978)
Xerox Charge (1979-1980)
Office Memos (1978-1980)
Log of Occupational Injuries/Illnesses (1980-1981)
Accident Analysis Chart (1972)
Loss Experience Report (1972-1973)
Vehicle Incident (1972)
Update Magazine (1974)
Applicants for Warehouse (1975)
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CENTRAL STORES COMPUTER REPORTS
1979/1980
A - Product Average Cost
B - Issues
C - Transaction Register
D - Daily Computer Input
E - Issues 3
F - Sales History
G - Transaction Register
H - Issues 3
1980/1981
A - Issues
B - Product Average Cost
C - Computer Daily Input
D - Computer Daily Input
E - Transaction Registers
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. ,8TV'OF SAN BER~RDINO Q... MEMORANDUIQ
To DEAN MEECH
Director of Purchasing
From DIANE CATRAN ROTH
Deputy City Attorney
Date
Subject
DESTRUCTION OF RECORDS
June l2, 1989
Approved
Date
We have no problem approving the destruction of the particular
records referenced in your request, however, the Government
Code requires a resolution by the Mayor and Council.
please feel free to call if you have any questions.
,c#~
ROTH
City Attorney
cc: Jim Robbins, Administration
Andy Green, Finance Department
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