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Clft'OF SAN BERNARDI~ - REQ~TNFOR37COuNCIL ~ION
From: ROGER G. HARDGRAVE REC'O.-ADMlli. QU,ject: Award o~ Cont:act --:-Furnish~ng and.
Install~ng F~ltrat~on Equ~pment
Dept: Public Works/Engineer_ JUN 29 AM II: 23 at Nunez Park Pool, per Plan No.
7750 --CONTINENTAL ENERGY
6-15-89 SYSTEMS, INC. dba Debin & Associ-
Dete: ates
Synopsis of Previous Council action:
04-04-88 -- Allocation of $10,400 from CDBG Funds approved, and
Director of Public Works/City Engineer authorized to
issue Request for Proposals for design services.
05-16-88 -- Supplemental allocation of $132,000 from CDBG Funds
approved, to finance the construction costs.
Recommended motion:
cc: Marshall Julian
Jim Richardson
Jim Penman
Annie Ramos
Andy Green
Ken Henderson
Adopt resolution.
Contact person: Gene R. Klatt
Staff Report, Resolu-
Supporting data attached: tion, Report of Bids
Ward:
5125
2
Phone:
FUNDING REQUIREMENTS:
Amount: $ 77.000
Source: (Acct. No.1 121-544-57959 & 57647
(Acct. Descriotionl Nunez Park Filtration System
Finance: ~ ')!)~
Council Notes:
75.0262
Agenda Item No
~7
.CI~'OF SAN BERNARDIc:b - REQtQsT FOR COUNCIL A6)ION
STAFF REPORT
Bids for this proj ect were opened on Tuesday, June 6,
1989, at 2:00 p.m. A total of two bids were received, in the
amounts of $64,988.00 and $120,785.00.
Following is the estimated total project cost, based upon
the actual low bid price.
Construction Contract
Engineering & Inspection (W.O. #1301)
Sub Total
Contingencies (10%)t
TOTAL ESTIMATED PROJECT COST
$ 64,988.00
$ 5,000.00
$ 69,988.00
$ 7,012.00
$ 77,000.00
At the bid opening, the second bidder filed a verbal
protest and later submitted a letter stating concerns over the
adequacy of the low bidder's license. Staff has checked on this
and determined that the low bidder is a qualified contractor for
this work. Additionally, the low bidder has supplied references
on this same type of work for other public and private agencies.
Staff has contacted some of the references and found that they
have been satisfied with their work and have had no problems.
An amount of $10,400 was allocated from CDBG funds under
Account No. 121-544-57647, for design services. Supplemental
CDBG Funds in the amount of $132,000 were later allocated, under
Account No. 121-544-57959, for total available funds of $142,400.
The special provisions state that no on-site work shall
be done prior to 9-15-89, in order to avoid conflicts with the
swimming season.
We recommend that and a contract be awarded to the low
bidder.
6-15-89
75-0264
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6/15/89
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1
RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO CONTINENTAL ENERGY SYSTEMS, INC. dba DEBIN &
3 ASSOCIATES, FOR FURNISHING AND INSTALLING FILTRATION EQUIPMENT AT
NUNEZ PARK SWIMMING POOL.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. Continental Energy Systems, Inc" dba Debin &
7 Associates, is the lowest responsible bidder for furnishing and
8 installing filtration equipment at Nunez Park Swimming Pool, in
9 accordance with Plan No. 7750, for the total amount of
10 $64,988.00, and a contract is awarded to said bidder accordingly,
11 but such award shall be effective only upon the contract being
12 fully executed by the parties; all other bids therefore are
13 hereby rejected; and the Mayor is hereby authorized and directed
to execute said contract on behalf of the City; a copy of the
contract is attached hereto, marked Exhibit "A" and incorporated
herein by reference as fully as though set forth at length.
SECTION 2. This contract and any amendment or modifica-
tions thereto shall not take effect or become operative until
fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No
oral agreements, amendments, modifications or waivers are
intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties
to the contract fail to execute it within sixty (60) days of the
passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
" C'
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6/15/89
RESO:
AWARDING CONTRACT TO CONTINENTAL ENERGY
FOR FURNISHe AND INSTALONG FILTRATION
INC.
PO"
SYSTEMS,
AT NUNEZ
Bernardino at a
_day of
meeting thereof, held on the
, 1989, by the following vote, to-wit:
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
day of
, 1989.
W. R. Holcomb, Mayor
City of San Bernardino
Approved as to form
and legal content:
James F. Penman
City Attorney
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