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Home My WebLink AboutS01-Council Office CITO OF SAN BERNARDlty - REQUEQT FOR COUNCIL ACOON - From: Councilwoman Esther Estrada Subject: Special Ways & Means Committee Report Dept: Council Office Da~: July 1, 1988 Synopsis of Previous Council action: Recommended motion: That minutes of Special Ways & Means Committee meeting held June 30, 1988 be received and filed. -~d W- ~ ~ \. , . ........ .~,. . Signature;~ Contect perlOn: SupportIng data ettached: Phil Arvi7.n Phone: 384-5208 Yes Ward: N/A FUNDING REQUIREMENTS: Amount: N/A Source: (ACCT. NO.) (ACCT. DESCRIPTION) Finance: Council Notes: 75.0212 Agenda Item No. ..s -I o o o o SPECIAL WAYS & MEANS COMMITTEE June 30, 1988 ATTENDEES: Councilwoman Esther Estrada - Chairwoman Councilman Jess Flores Councilwoman Norine Miller Acting City Administrator - Jim Robbins Deputy City Admin./Development - Jim Richardson Assistant City Attorney - Denise Brue Plan Check Engineer - Charles Dunham Code Compliance Officer - Don Hesterley Council Executive Assistant - Phil Arvizo Mayor's Executive Assistant - Richard Bennecke 1. EXPANDED CODE ENFORCEMENT PROGRAM The Committee recommended approval and implementation of option 1. They additionally recommended a two-year sunset clause on alloca- tion of refuse funds. The Committee requested a three-five year progression plan and an annual evaluation of the code enforcement program by the Board of Building Commissioners. Meeting adjourned. Committee EE:ej o C I T Y o F SAN INT())FFICE BE~ARDINO MEMO~tlM TO: James E. RObbins, Acting City Administrator FROM: James C. Richardson, Deputy City Administrator/ Development Services SUBJECT: Expanded Code Enforcement Program DATE: June 29, 1988 COPIES: Evlyn Wilcox, Mayor/Ways and Means Committee/ Mark I. Sutton, Building & Safety Director You have requested information on the above subject. Although Mr. Sutton's memorandum of June 22, 1988 on this subject will be included as part of the July 5, 1988 Council Agenda, it is attached for informational purposes. Specifically, you asked for the costs related to add a code enforcement officer. The 1988-89 program costs for each position are as follows: Cost Item Amount Cost Enforcement Officer Salary Fringe Benefits 22.65\ Compact Pickup Radio Miscellaneous Books & Supplies $25,884 5,863 11,000 2,000 500 Total First Year Cost $45,247 ======z The second year cost would be less due to acquisition of capital outlay and is estimated at $33,625 without regard to salary adjustments. Mr. Sutton's June 22, 1988 memorandum outlines three options with related impacts on code enforcement activities. If the policy decision is to add one or two code enforcement officers only, then the impact would be to provide smaller increments o ~ . . o Expanded Code Enforceme~ Program \J June 29, 1988 Page 2 o o of improvement. Further, the addition of only one or two positions would not provide adequate organization or be as efficient as including the supervision and clerical support outlined in all three options that Mr. Sutton set forth on June 22nd. Having served as Acting Building and Safety Director for six months, I will be glad to comment on department manage- ment in general and code enforcement activities in specific. ~ S C. RICHARDSON Deputy City Administrator/ Development Services JCR:dem Attachment - . . C:;TO Jim Robbins, Acting City ~inistrator ADMINISTRATION :) From OIta . ~.._I Mark I. Sutton, Director BUIlDIIG & SAFETY JUNE ZZ, 1988 " Subject EXPANDED CODE ENFORCEMENT PROGRAM OPTIONS ApptOVed Oat. At the ways & Means Committee Meeting of June 13, 1988. the Committee asked me to come up with options to the Proposed Expanded Code Enforcement Program so as to lessen the financial impact to the City. After careful consideration. the attached options were generated and the im- pacts of the proposed options. Briefly. Option No. 1 will acompliSh the goals as outlined in the Expanded Code Enforcemtnt Program Report. Option No.2 re- duces the amount of work that can be aChON~ed; however. does r~tain the Super- visoral Structure that is desperately needed and is currentlyXadequate. Option No.3 further reduces and limits the ability of the Code Co.pliance Division to meet the needs of this community; however, again retains the needed supervisoral aspects of the program. which has become deficient due to the un- planned evolution of the code compliance effort. and the emphasis that is placed on the Board of Building Commission. which is suffering from inadequate admini- strative procedures also. The program. as well as the options. emphasizsestablishing the basic super- visoral structure first. so as to provide the building blocks for future expansion as may be directed by the Mayor and Common Council. The funding for this program can be reduced if Option No. 2 or No.3 are chosen, and the funding requirements could be reduced proportionally; however, if Options No.2 or No.3 are chosen. the Redevelopment Agency'S portion of funding should be eliminated. due to the fact that currently little or no code enforce- ment activities are being performed in the redevelopment areas unless specifi- cally reported and without the staff to participate in the pro-active Code Enforcement Programs, this situation is unlikely to change, thus eli.inating the ability to charge off expenses to this fund. The attached options note that part-time employee's are not recommended at this time, due to not having a working and viable program in place. Part-time em_ ployees are not normally used in the capaCity of Code Compliance Officers, due to the compleXity and the potential liability that this type of position could incur to the City. Training would pose another major problem, due to the lack of continuity of the part-time employee; however, once the supervisoral struc- ture and administrative procedures are established and working for awhile. the Mayor and Common Council may want to experiment with this concept. rrom past experience. part-time employees are normally more effective when placed in more straight forward positions. ~O:CE .f ....."'1.. -- . -- --- . ~. ;1' _ ._-.~ ~;""=,:,,; .... . ,- \ ..~tf ~"'~.I' ..---.,J-. " JUNE 22, 1988 ~XPANDFp CODE ENFORCEMENT PROGRAM OPTIONS . :) 0 o o I am still. strongly recommending approval of Option No.1, and feel that it will make J noticeable difference in the community, not only in appear- ance, but also in the Public's eyes when their comolaints are answered in a timely fashion. Sincerely, /' 1 I ~ // /#{j /,'rp;:- Mark I. Sutton, Director/Building Official BUILDING & SAFETY DEPARTMENT MIS/TMO cc: Mayor Evlyn Wilcox Jim Richardson, Administration/Development Services , . . . o EXPANDED ~E ENFORCEMENT P8QGRAM V OPTIONS V o No. 1l 1-Code C~liance Supervisor $ 31,450.00 1-Senior Code Compliance Officer 28,600.00 1-Typist Clerk III 16,800.00 3-Code Compliance Officers 77,650.00 $154,500.00 + $35,000 . $189,500.00 (Personnel Services) 67,500.00 (Vehicles and Supplies) 1st Year ($255,000.00) 2nd Year ($189,500.00) IMPACT: Option No.1 will allow the City to accomplish the goals as outlined in the proposed Expanded Code Enforcement Program, as follows: 1) Resolve the case backlog, which is now grown to 609 cases. 2) Once the backlog is resolved, be responsive to Code Enforcement complaints within 24 to 48 hours of the complaint being reported. 3) Be able to participate in pro-active Code Enforcement Programs. 4) Streamline enforcement procedures. 5) Provide an adequate level of supervision for the Code Compliance Officers, as well as effectively managing the Board of Building Commission matters. No.2 1-Code Compliance Supervisor $ 31,450.00 1-Senior Code Compliance Officer 28,600.00 1-Typist Clerk III 16,800.00 1-Code Compliance Officer 25,890.00 $102,740.00 + $23,120 . $125,860.CO (Personnel Services) 41,OOO.CO (Vehicles and Supplies) 1st Year ($166,860.CO) 2nd Year ($125,860.CO) IMPACT: Option No.2 would reduce the Code Compliance Division ability to respond to Code Complaints, and would effectively limit this division to: PAGE 1 OF 2 ."0 . OPTION Mo. 2 (cont.) o o o 1) Maintaining the current level of backlogged complaints with the the pOSSibility of working down the backlog in the winter months. 2) Provide a lechanism for stre..lining the enforcement procedures. 3) Establish an adequate supervision structure, which will prOvide proper supervision and will allow a more comprehensive monitoring system for Board of Building Commission matters. No.3 1-Code Compliance Supervisor $ 31,450.00 1-Senior Code Compliance Officer 28,600.00 1-Typist Clerk III 16,800.00 $ 76,850.00 + $17,300 . $ 94,150.00 (Personnel Services) 28,000.00 (Vehicles and Supplies) 1st Year ($122,150.00) 2nd Year ($ 94,150.00) IMPACT: Option No.3 will limit this Division to: 1) Establishing a supervision structure, which will provide supervision for the Code Compliance Officers and limit the administrative problems that the Board of Building Commission is experiencing. NOTE: Jf THE ABOVE OPTIONS COULD UTILIZE PART-TIME EMPLOYEES; HOWEVER, IT IS NOT .MMENDED UNTIL THE SECOND YEAR Of fULL OPERATION. PAGE 2 of 2