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HomeMy WebLinkAboutR06-Redevelopment Agency - . , . RAVELOPMENT AGENCY.~QUEST ~OMMISSlON/COUNCIL Q-rION .. From: Qpt: Glenda Saul, Executive Director Redevelopment Agency Subject: CONSULTANT ENGINEER SERVICES - UNDERCROSSING S. C. Date: October 14, 1986 Synopsis of Previous Commission/Council lCtion: 12-9-74 Encroachment Permit granted to Agency for pedestrian undercrossing - Shandin Hills Golf Club. Rec:ommendsd motion: (CDC) o Move authorization for the Agency Council to prepare and the Chairman and Secretary to enter into an agreement for consultant Engineering services with C M Engineering for the widening of the 1-215 utility undercrossing. ~~ Signature Contact penon: Glenda Saul/Sandra Lowder Amount: $ 13,850 Phone: 383-5081 WlII'CI: 5th and 6th Project: S. C. Date: October 20, 1986 Supporting data IttIChsd: FUNDING REQUIREMENTS: YES No sdverse Impact on City: OIDeil Notes: lfi3~(;..j 10/14/86 Agenda Item No. ~la "clTO OF SAN BERNARDIO - REQUO FOR COUNCIL ACON STAFF REPORT o Background In 1984 the Agency received permission from Caltrans to construct a utility undercrossing along 1-215. The purpose of the undercrossing was to liDk the front nine holes of the golf course with the back nine holes. The Encroachment Permit acknowledged that Caltrans had plans to widen 1-215 in the future and that when said widening came about, the Agency would, at its own expense, widen the undercrossing. In December 1985, Caltrans notified the Agency that they would be widening 1-215 in July of 1987 and that our undercrossing widening would need to be accomplished prior to this date. In January 1986, Staff presented an information item to the Redevelopment committee relating to this issue and our intent to solicit proposals for engineering services in October of 1986. on September 24, 1986, Requests for Proposals were solicited from five engineering firms. Proposals were to be submitted by October 10, 1986. Two proposals were received - one from C M Engineering and the other from C G Fogineering. Copies of these proposals are attached. Recommendation Staff reviewed the proposala with Roger Hardgrave. (Mr. Hardgrave assisted Staff with the UP solicitation) Our recommendation is that we accept the proposal of c::> C M Engineering. The estimated cost for the services to be provided is $13,850. Scope of Services * o Surveying o Preparation of Plans and Specs, and cost estimate - Plans & Specs to be prepared in accordance with Caltrans standards. o Coordination with Caltrans o Coordination with Shandin Hills Golf Club Lessee o Submittal of Plans through Caltrans for review and approval o Any necessary soil tests shall be acquired and paid for by the Agency. o Be available for consulting during construction period if necessary. * The undercrossing is used as an access by golf course patrons to link the front nine (9) holes with the back nine (9) holes. Shut down period must be kept at a minimum. Hank Bickler, golf course lessee, is aware of this pending construction project and has been in attendance with Staff and Caltrans to discuss same. Estimated Construction Cost Caltrans' estimate is $165,500. o l634G:llj 10/14/86 75-0264 :CltOOF SAN BERNARDIQ) - REQUEOr FOR COUNCIL AC-hbN o STAFF REPORT Tentative Action Schedule RFP Process September 29, 1986 - October 10, 1986 (2 weeks) Selection of Engineer October 20, 1986 Preparation of Plans & Specifications October 18, 1986 - December 1, 1986 (45 days) Caltrans Plan Check Process December 1, 1986 - January 15, 1987 (45 days) Bid Process January 16, 1987 - February 30, 1987 (45 days) Award of Contract March 16, 1987 March 30, 1987 April 1, 1987 - July 1, 1987 (120 days, including curing) July. 1987 Notice to Proceed Construction Period o Ca1trans to Commence 1-215 extension o 1634G:mj 10/14/86 75-112... o o m1 ~s~ ~o ii~G~ ~ REDEVELOPMENT AGENCY or THE CITY OF SAN BERNARDINO: CA , .... PROPOSAL FOR ENGINEERING SERVICES CITY OF SAN BERNARDINO '" 1 I ~ fI U HO I.... , ... I i ---' OCTOBER 9, 19B6 ~ ~ I U ! : u ~ :cl ~ p o PREPARED BY: C M ENGINEERING ASSOCIATES 225 EAST AIRPORT DRIVE SAN 8ERNARDINO. CALIFORNIA 92408 TELEPHONE: (714) 884-8804 1ft es o r- L. ..... u a u n :.0 a [J ~ f >J r 1 o ~ EN"IN~.IN" CIVIL & EQONMENTAL ENGINEERING ASSOI:IATBS LAND PLANNING AND SURVEYING o October g, 1986 w.o. No. 09-86-34-P Glenda Saul, Executive Director Redevelopment Agency City of San Bernardino City Hall 300 North "0" Street. Room 320 San Bernardino, CA 92418 Re: Requests for Qualifications and Proposal for Engineering Services (RFP) .p~ar Ms. Saul: C M Engineering Associates is pleased to present this proposal and qualifications for providing engineering services for the widening of the 1-215 utility undercrossing near Shandin Hills Golf Club. Our proposal is based upon your letter received on September 25. 1986. C M Engineering Associates can offer a highly professional project team with experienced members to perform the work as outlined herein. The team's impressive general qualifications are enhanced by its specific experience in similar projects in the City of San Bernardino and Southern California. C M is especially qualified to perform the work due to the fact that C M had performed the original design for this undercrossing in 1974 and. therefore, is very knowledgeable with the processing requirements for Caltrans and the Shandin Hills Golf Club lessee. DESCRIPTION OF PROPOSED SERVICES The proposed undercrossing is a standard Caltrans 12' X 10' Reinforced Concrete Box. C M Engineering Associates' services would include all the engineering necessary to the point of approval by Caltrans and any other governing agencies. Specifically included in the scope of C M Engineering Associates' services are the following: 1. A Field Survey to locate the existing improvements and field verify the construction plans for design purposes. 2. Preparation of plans, specifications, and cost estimates including all the design and drafting to the satisfaction of Caltrans requirements. This also includes the necessary coordination with Caltrans. Shandin Hills Golf Club Lessee, and the City of San Bernardino. 225 E. Airport Dr. . P.O, Box 6087, San Bernardino, California 92412 . Phone (714) 884-8804 or (714) 825-9562 550 West Vista Way . Melrose Center. Vista, California 92083 . Phone (714) 758-3680 o o [ ti ~ D Do IT U IT [ , o - o o o MS. GLENDA SAUL CITY OF SAN BERNARDINO October 9. 1986 Page Two 3. Consultation. as necessary. during the construction phase of the process. Note: Any soils engineering will be by separate contract and is specifically not included in this proposal. PRODUCTION CAPABILITIES With a staff of approximately 80 employees C M Engineering Associates has the flexibility to assign qualified personnel to the project team to meet the client's time requirements. Under the direction of a registered civil engineer experienced in similar projects, C M would be in a position to assign a sufficient number of design engineers. draftsmen. survey crews. and other technicians to 'iaequately staff this project. With sixty-eight years experience in ,tftis area, C M has developed a close working relationship with the government agencies and is extremely knowledgeable with their require- ments. We have reviewed the anticipated time schedule and find that the dates are realistic and are sufficient to perform the work. PROJECT PERSONNEL The goal of C M Engineering Associates is to offer a broad range of professional services by combining technical expertise with practical, field earned experience, and then assigning project responsibility in accordance with the particular experience and expertise of its key 'personnel. The following illustrates the experience and quali- fications of the key team members. More detailed qualifications of the key personnel are included in the "Attachments" section of this proposal. Paul L. Forester o Project Engineer - Registered Civil Engineer o Over 30 years experience in related engineering design o Specialist in structural calculations and hydraulic structures o Project Manager experience on major land development projects. o o r. B o 9 ~ o o o ,., , i i, . , o ~ - o o MS. GLENDA SAUL CITY OF SAN BERNARDINO October 9. 1986 Page Three Harry J. Nelson o Former Caltrans employee for over 10 years o Project Designer o 23 years experience in related design o Extensive experience in the City of San Bernardino Harold E. Robinson o Principal Surveyor - Licensed Land Surveyor o 35 years of relevant survey experience o Experience in land surveys and construction staking for land development projects o 8 years experience with Caltrans survey section 'ENGINEERING COST ESTIMATE The engineering cost estimate is based on the scope of work as outlined herein. 1. Field Surveys 2. Improvement plans. specifications and cost estimates S 1.500.00 12.350.00 3. Construction Consultation as necessary $13.850.00* Total *Note: Does not include landscaping/irrigation plans, utility plans (gas. electric. telephone. cable TV). consultant fees, nor any agency fees. o o o I: ,. , , II u o 8 ~ o n 8 o t ~ '- o o o o MS. GLENDA SAUL CITY OF SAN BERNARDINO October 9. 1986 Page Four C M Engineering Associates appreciates the opportunity to submit this proposal and would gladly respond to any questions or request for more detailed information. We feel C M is especially well qualified and knowledgeable on this project and look forward to the opportunity to work with you. Very truly yours. C M ENGINEERING ASSOCIATES ~d..I ~ .Y-:~ C~de Hippenstiel Executive Vice President , Cll:nm Attachments ~ ~ 0 liLJU ENGINEE.ING CIVIL & QONMENTAL ENGINEERING ASSOCIATES LAND PLANNING AND SURVEYING o o . I'llEVAlUIl& IllIIIlL Y BILLIIl& IATES ยท August 1186 EIl&IIEERIIl& r- Assistant Engineer 143.00 Associate Engineer 51.50 Ci v11 Engi neer 63.00 , Senior Civil Engineer 61.50 t PrincipII Engineer 74.00 PrincipII Consul tint 80.00 Research Assistant 29.00 n Delineator 35.50 Drafter 41.DO Senior Drafter 45.00 Designer 41.00 Senior Designer 58.00 U PrinCipII Designer 63.00 Inspector 34.00 ou.lll& ~ Assistant Planner 43.00 Planner 58.DO Senior Planner 69.50 Principal Planner 74.00 B Principal Consultant 80.00 SIIlVEYlIIG U Field Survey Supervisor 62.00 PrinCipII Surveyor 74.00 3-Man Crew 156.00 2-Man Crew 117.00 0 Travel Tile - 3 Mln Crew (In .xcess of 8 hours) 84.00 Travel Tille. 2 Man Crew (In .xcess of 8 hours) 56.00 lUIMlIISTllATIVE SERVICES , Typist/Clerk 21.50 I WOrd Processin9 Operator 26.00 1_' Administrative Assistant 32.00 . IlISCELLA1lEllUS SERVICES MIl EXPEIlSES Court Appearances 100.00 (4 Hr. Min.) CllIIlputer 27.00 Ii Hr. Min.) Mileage .35/M11e Subsistence Cost Outside Services Cost Plus 101 Materials and Other Expenses Cost Plus 201 . All rates are SUbject to chlnge at such time as adjustments are .ade as a result of agreements. salary adjustments, and increased business expenses. o 225 E, Airport Dr. . P.O. Box 8087, Ben Bernardino, Call1oml. 92412 . Phone (714) 884-8804 or (714) 825-9582 550 West Vista Way. Melrose Center . Vista. California 92083 . Phone (714) 758-3680 o o t G II o Do n n n E f o REPRESENTATIVE PROJECTS C M Engineering Associates has the capability to provide the fu11- scale professional engineering services required for design and field staking of land development projects. This would include all. phases of studies. design, construction management. inspection and surveying. For certain related services such as geology. soils engineering and photogrammetry. C M works closely with consultants qualified in those fields. Through the use of sophisticated computers. reproduction equipment and highly qualified personnel. C M'S land development experience spans from small subdivisions to major land development projects requiring long-term commitments. Some representative C M Engineering projects are: o Utility undercrossing at Interstate 15 and Shandin Hills Golf Course - RDA, San Bernardino, California :.: 0 Santa Ana River Bridge - Tippecanoe Avenue, San Bernardino, California. for the City of San Bernardino o Vivienda Avenue Bridge approaches in City of Grand Terrace o Grass Valley Creek overcrossing - Lake Arrowhead, California o 8ear Valley Cutoff Road - County of San Bernardino o South "E" Street 8ridge - City of San Bernardino o 32nd Street Bridge - San Diego. California o McQuiddy Storm Drain - City of San Bernardino o Box Culvert Design - Trona. California o Rancho Road 80x Culvert Design - City of Ade1anto M o o [ L o ~ ~ r1 H , , .~ D n LJ I,' I~ 1 o PAUL L. FORESTER Education Bachelor of Science Civil Engineering University ,of California at Berkeley Life Long Learning Course - Institute of Transportation and Traffic Engineering University of California Experience Mr. Forester is a Principal Engineer and has been employed by C M Engineering for over twenty years. He has over thirty years of experience in civil engineering including extensive design experience with highways, roads. drainage facilities structures and sewer and water systems. He has been in charge of numerous large land development projects. o Project Engineer for numerous major drainage and storm drain projects o Project Manager for Shandin Hills Golf Course - utility undercrossing o Project Engineer for Rancho Road Storm Drain System - City of Adelanto o Project Engineer and Manager for Tippecanoe Bridge including design and specifications - City of San Bernardino Professional Registration Registered Civil Engineer: California Arizona Colorado M o o L r: u o ~ ~ D o o [~ - , o - HARRY J. NELSON Education San Bernardino Community College 1974-1976 Oregon State University (Extension Courses) 1979-1980 . Experience Mr. Nelson has been Senior Designer in C M Engineering's San Bernardino office for five years. He has been responsible for design on land development projects including site development. utilities distribution and sewerage systems. Recent project assignments include the following: o Senior Designer for 400 acre golf course and residential complex in Palm Desert o Senior Designer - Project Engineer for 200 acre. 425 unit recreational vehicle park in Big Bear o Senior Designer on initial street and utility design layout for 600 acre rural residential development in Corona o Senior Designer on recent apartment projects in City of Ontario and City of Rancho Cucamonga Prior to working for C M Engineering Associates, Mr. Nelson worked for Caltrans in Bishop and San Bernardino; VTN Consolidated. Inc. in San Bernardino; Regional Consultants. Inc. in Corvallis and Eugene. Oregon; and Page and Rice in Eugene. 1ft o '. o [ I . , , LJ o o 8 o o D o ~ i: , o - - HAROLD E. ROBINSON Education University of California at Los Angeles Experience Mr. Robinson is a registered land surveyor with some 35 years of relevant experience. He has been Chief Surveyor for C M Engineering Associates for the past 28 years. Mr. Robinson was employed for over 8 years in the Caltrans Survey Section. Examples of his relevant projects and assignments are highlighted below: o Extensive experience in all types of surveys including topographic, boundary. construction surveying and establishment of control for aerial mapping o Experienced in surveys required for design and construction of projects involving site grading; highway; sewer. water and other pipeline utilities; flood control and water conservation facilities o Responsible for cost effective assignment and performance of survey personnel and proper utilization of very modern survey equipment Professional Registration California Colorado Arizona Oregon fR . L .J , . . a C 13 EN131NEERIN9 . << ngineering A~ ~ ~'-~ ~ k~1 ... ~ 0 ; ~ l-.,.l\l ~ ~ ~./, ~ tt. "']lfclOU~~~ o o r. :~TI (j " ',-:" -, . U\) flfDEVfLQp' CITY OF sA~N8T AGENCY OF THE fR~M:?DIr/O. CA ROUTIN October 9, 1986 GS SL Ms. Glenda Saul Executive Director Redevelopment Agency City of San Bernardino 300 North D Street, Room 320 San Bernardino, California 92418 ME BL LV MW CCTO - Reference: proposal for Professional Engineering Services for I-2lS Utility Undercrossing Dear Ms. Saul: - - C G Engineering appreciates the opportunity of submitting this proposal to the Redevelopment Agency of the City of San Bernardino for the planning and engineering services required for extension of the existing utility undercrossing at Interstate 215 near the Shandin Hills Golf Club. This proposal will set forth the background of the project, scope of work, project team, estimated fee, and estimated time of completion. PROJECT BACItGROURD Approximately l5 years ago, the utility undercrossing was constructed ~nder Interstate l5 to provide access between the front and back nine holes at the Shandin Hills Golf Club. Since that time, Caltrans, planning for the extension of the Route 30 freeway, including connector ramps to Interstate 2lS, has indicated that the utility tunnels will need to be extended so that Caltrans construction may be completed. The Redevelopment Agency of the City of San Bernardino is therefore seeking professional services to provide the planning, surveying and engineering for the extension of the utility tunnels. SCOPE OF SERVICES Representatives of C G Engineering will meet with the Community Redevelopment Agency, City of san Bernardino, Shandin Hills Golf Club operators, and Caltrans to determine the exact parameters within which the design and construction schedule is to be undertaken. Careful coordination will be provided with the golf club operator to be sure the project specifications are prepared in a fashion that will minimize the inconvenience to the existing users 2827 S. WATERMAN AVE., SUITE E . SAN BERNARDINO, CALIFORNIA 92408. (714) 824-2420 ~ ~ o o o Q . of the facility. Caltrans concerns regarding an encroachment within their rights-of-way and design standards to use for the extension of the tunnel will also be carefully considered and taken into account during the design of the project. Field surveys will be obtained that will show the location of all pertinent topography that would be affected by the construction in addition to elevations of all key features. The design of the extension of the undercrossing will require a rather extensive reconstruction of the access ramps on both sides of the freeway. Our design will take into account the necessity of minimizing the impact on existiny plantings and facilities to the greatest degree possible. preliminary plans will be reviewed with members of your staff and also wi~h the City Engineering Department, if you so desire. Since the p~~ject will heavily involve Caltrans, we will process the preliminary and final plans through Caltrans for their review and approval. Meetings will be scheduled with approving agencies, as needed, to obtain approvals. Specifications and cost estimates will also be provided in a format suitable to Caltrans and the Redevelopment Agency. We will also be available for consultation during construction, if our involvement is desired by the Redevelopment Agency. PROJECT DESIGN TEAM Mr. John A. Starner, P.E., Vice president, C G Engineering, will provide overall project coordination. He will be assisted by Mr. David L. Ringland, P.E., project Engineer, who will have the responsibilities for the day-to-day engineering services. Other members of C G Engineering Staff which number 20 in our San Bernardino office, will be available to provide a complete package of plans, specifications and cost estimate. It should be noted that Mr. Starner was the Design Engineer on the original design of the utility undercrossing while employed with another firm in San Bernardino. His background and knowledge of the project will provide a design continuity from the original to the proposed extension of the facility. D UI L ~ o o o Q . This firm has been design engineers on a variety of major structure and drainage projects. Included are the design of railroad grade separation structures on Mountain View Avenue over the SPRR in Loma Linda and two bridges over San Timoteo Creek. We also have designed maJor drainage facilities for many private and public clients. Many of the similar projects we have completed involved coordination with Caltrans and meeting their standards and requirements. These included the preparation of specifications and their permit issuance process. ESTIMATED FEE C G Engineering will provide the services outlined within the scope of work on a time and materials basis in accordance with the attached prevailing Hourly Rate Schedule for the following estimated fee I ' - Surveying, Design, Specifications Meetings Construction Review $2l,700 2,100 1,700 Total Estimate $25,500 If services outside the scope of work are desired by the Redevelopment Agency, they can be negotiated on a time and materials basis as well. TIMB OF COMPLETION The time period for the various processes included in the Request for proposal are resonable in our opinion and we will comply with the portions directly in our control. you understand, of course, we have no control over the actual processing time required by Caltrans or other checking agencies. em - 'L .. . o o * * * * * o . o Again, we appreC'Ute the opportunity of submitting this proposal to the R~development ~ency of .the City of San Bernardino, and are looking forward to 1>ri)Vld'fng" profesSional services to the Agency on this project. NLCvh ., Attachment 200002.00 lOOlOlClOO,10) Sincerely, ~';(.'~~IV Noel L. Christensen President riJ u . . .. '~ C 13 ENI3INE&~IN Planning and Engineering . PREVAILING HOURLY RATES July 1, 1986 - June 30, 1987 OFFICE Principal Engineer ProJect Manager Project Engineer Landscape Architect Real Property Specialist principal Planner Seniol;.Desiyner Senior plan Checker Designer-Draftsman Planner Designer Senior Draftsman Drattsman Computer Operator Engineer Aide Adminstrative Assistant Clerical $96.00/Hr. 70.00/Hr. 64.00/Hr. 64.00/Hr. 54.00/Hr. 64.00/Hr. 55.00/Hr. 53.00/Hr. 49.00/Hr. 43.00/Hr. 43.00/Hr. 41. OO/Hr. 35.00/Hr. 35.00/Hr. 35.00/Hr. 35.00/Hr. 2l.00/Hr. FIELD Resident Engineer (professional) Inspector (unlicensed) Field Survey Supervisor (Licensed) 2 Man survey party 3 Man Survey party Electronic Measuring Device 70.00/Hr. 49.00/Hr. 64.00/Hr. l27.00/Hr. l63.00/Hr. 86.00/Day MISCELLANEOUS SERVICES AND EXPENSES Mileaye prints, Copyiny, Reproduction and Miscellaneous Materials Outside Consultant Services Equipment Rental O.25/Mi. Cost + lOt Cost + lOt Per Caltrans Publications RATE86(lOO,3) 2627 S. WATERMAN AVE., SUITE E . SAN BERNARDINO, CALIFORNIA 92408. (714' 824.2420 ,.~.- .,~