HomeMy WebLinkAbout1985-248
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RESOLUTION NO.
85-248
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT
TO ANGELICA RENTAL SERVICES GROUP FOR THE FURNISHING, DELIVERY,
PICK-UP, CLEANING AND MAINTENANCE OF RENTAL UNIFORMS FOR THE CITY
OF SAN BERNARDINO EMPLOYEES AND JANITORIAL ITEMS FOR VARIOUS CITY
DEPARTMENTS AS REQUIRED BY THE CITY, IN ACCORDANCE WITH SPECIFIC-
ATION NO. F-85-12.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Angelica Rental Services Group is determine
to be the lowest and best bidder for the furniShing, delivery,
pick-up, cleaning and maintenance of rental uniforms for the City
of San Bernardino employees and janitorial items for various City
departments as required by the City, in accordance with Speci-
fication No. F-85-12, for a term of three years at a total price
of $57,467.10; that all other bids therefor are hereby rejected;
and that the contract therefor is hereby awarded to said bidder.
SECTION 2. That the Mayor of the City of San Bernardino is
hereby authorized and directed to execute said contract on behalf
of the City; a copy of the contract is attached hereto, marked
Exhibit "A" and incorporated herein by reference as fully as
though set forth at length.
SECTION 3. That the City of San Bernardino shall not be
obligated by making this award unless and until the contract is
fully executed and no oral agreement relating thereto is intended
or authorized and should not be implied.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
26 I Bernardino at a
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rp.!J1l1;=lr
meeting thereof, held
on the
day of
.1111y
, 1985, by the
1 c;:d-
28 following vote, to wit:
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AYES:
Council Members
Estrada. Reillv.
NAYS:
M.n:rk~ Onipl Fr.n:7.iAr, ~t-ri~klAr
NnnA
ABSENT:
r()lln~;l MAmhAr HArnrlnnA'7.
_~R'$$.4M-
/C~ty Clerk
The foregoing resolution is hereby approved this ~~~
day of
,J1l1y
Approved as to form:
C~~~
, 1985.
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C~ty 0 San
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UNIFORM SERVICE AGREEMENT
SPECIFICATION NO. F-85-12
THIS AGREEMENT (hereinafter called the "Uniform Service
Agreement") is entered into this 18thday of Julv
1985, by and between ANGELICA RENTAL SERVICES GROUP, hereinafter
called "Angelica", and the CITY OF SAN BERNARDINO, a municipal
corporation, hereinafter called the "City".
WITNESSETH:
Angelica hereby agrees to provide the furnishing, delivery,
pick-up, cleaning and maintenance of rental Uniforms for the
City of San Bernardino employees and janitorial items for various
City departments as required by the City, in accordance with
Specification No. F-85-12, a copy of which is attached hereto as
Exhibit "A" and incorporated herein by reference as fully as
though set forth at length. The City hereby agrees to retain
Angelica to provide said service for a period of three (3) years
from and including the 1st day of
July
, 1985,
to and including the 30th day of
June
, 1988,
at a total price of $57,467.10.
The terms of this contract are specified in Specification
No. F-85-12, including all of the General Specifications and
Technical Specifications contained therein.
This contract shall automatically terminate at the end
of any City fiscal year in the event the Common Council of
the City does not allocate funds for the purpose of said
contract.
IIIII
IIIII
I I I I I
IIIII
1 IN WITNESS WHEREOF, the parties hereto have executed this
2 Uniform Service Agreement the day and year first above written.
3 CITY OF SAN BERNARDINO
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ATTEST:
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By
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ffi.a.m/~#
e'i ty Clerk
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A::~
V' Mayor Pro Tempore
ANGELICA RENTAL SERVICES GROUP
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By
TITLE
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Federal Identification Number
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Approved as to form:
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BERN ARDIN 0 300 NORTH "0" STREET. SAN BERNARDINO. CALIFORNIA B24'B'()1~1
.... ---~i-~'r"-'
", "
WARREN A KNUDSON
D"f:ctor of Finance
f 'NANCE DEPARTMENT
1 POY MINNING
Ass;sta~1 Director of Finance
Adllllflisl'CJ1lVI' [l,visinll
A, cOlHllin9 [)lvi~lon
Telephone 3835242
DEAN R MEECH
P.,l'chasing Agent
Purchasing & Stores Division
250 West Cluster
San Bernardino 92408
Telephone: 383-5085
NOTICE INVITING BIDS
SPECIFICATION NUMBER F-85-12
Notice is hereby given that the City of San Bernardino will receive bids for:
Thefurnishing, delivering, pick-up, cleaning and maintenance of Rental Uniforms
in accordance with Specification No. F-85-12 , on me in the office of the Purchasing Agent,
250 West Cluster Street, San Bernardino, California 92408. Deliver all bids to the office of the
Purchasing Agent by 10:00 a.m., Thursdav. March 21. 1985 whereat
said place and time said bids will be publicly opened, examined and declared. Obtain all information
relative to specification requirements, purchasing procedures, and information relating to bonds
from the office of the Purchasing Agent.
DEAN R. MEECH
Purchasing Agent
Dated:
February 25, 1985
Notice to advertise, Spec, No. F-85-12
First issue shall appear on or before 3-06-85
Second issue shall appear not later than 3-13-85
By
Sue Gadd v
Dale 2-25-85
Exhibit A
Page 1 of 9
(-
SPECIFICATION NO. F-85-12
FOR THE FURNISHING, DELIVERING, PICK-UP, CLEANING AND MAINTENANCE OF RENTAL UNIFORMS
FOR CITY OF SAN BERNARDINO EMPLOYEES AND JANITORIAL ITEMS FOR VARIOUS CITY DEPART-
~ffiNTS AS REQUIRED BY THE CITY, IN ACCORDANCE WITH SPECIFICATION NO. F-85-12
CATEGORY 1 - FURNISIl, DELIVER, PICK-UP, CLEAN AND MAINTAIN I(E~rrAL WURK UNIFORMS
FOR CITY OF SAN BERNARDINO EMPLOYEES AS REQUIRED BY TilE CITY OF SAN
BERNARDINO.
CATEGORY II - FURNISH, DELIVER, PICK-UP, CLEAN AND MAINTAIN SIlOP TOWELS, DUST
CLOTHS, SEAT COVERS AND FENDER COVERS AS REQUIRED BY THE CITY OF
SAN BERNARDINO.
GENERAL SPECIFICATIONS
IT IS THE INTENT OF TJlESE SPECIFICATIONS TO COVER THE FURNISlIING, DELIVERY, PICK-UP,
CLEANING AND MAINTENANCE OF UNIFORM GARMENTS, SHOP TOWELS, DUST CLOTIIS, FENDER
COVERS AND SEAT COVERS TO VARIOUS DEPARl~NTS OF THE CITY OF SAN BERNARDINO AS RE-
QUIRED BY SAID DEPARTMENTS. THESE SPECIFICATIONS COVER THE GENERAL CONDITIONS OF
SUCH SERVICE AND THE REQUIREMENTS THAT MUST BE MET BY THE CONTRACTOR. THE BEST
PRACTICES OF THE RENTAL GARMENT, TOWEL AND DUST CONTROL SERVICE INDUSTRY SHALL BE
FOLLOWED TO PROVIDE THE CITY WITH THE BEST POSSIBLE SERVICE. ANYTHING NECESSARY
TO COMPLETE THE WORK PROPERLY SHALL BE PERFORMED BY THE CONTRACTOR, WHETHER SPECI-
FICALLY SET OUT IN THESE SPECIFICATIONS OR NOT.
1. EACH BID SI~LL BE IN ACCORDANCE WITH SPECIFICATION NO. F-85-12 ALL SPECIFI-
CATIONS ARE mNIMilll. BIDDERS ARE EXPECTED TO MEET OR EXCEED'TIIESE SPECIFICATIONS
IN THEIR ENTIRETY. CONDITIONAL BIDS, OR THOSE WHICH TAKE EXCEPTION TO THE
SPECIFICATION, MAY BE CONSIDERED NON-RESPONSIVE AND MAY BE REJECTED.
2. THE CITY OF SAN BERNARDINO RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL
BIDS AND TO AWARD A CONTRACT TO THE BIDDER WHO BEST MEETS CITY REQUIREMENTS. CONTRACT
AWARD SHALL BE ON A BEST BUY BASIS AFTER DUE CONSIDERATION OF ALL FACTORS DEEMED
RELEVANT BY THE CITY. THE CITY RESERVES TIlE RIGHT TO WAIVE ANY INFORMALITY, IR-
REGULARITY OR TECHNICAL DEFECT AS THE INTEREST OF THE CITY MAY REQUIRE.
/ 3. IT IS THE INTENT OF THE CITY TO AWARD ONE CONTRACT FOR BOTH CATEGORIES 1 AND II
TO ONE VENDOR. HOWEVER, THE CITY RESERVES THE RIGHT TO AWARD A SEPARATE CONTRACT
FOR EACH CATEGORY.
4. NO BIDDER SHALL BE ACCEPTABLE WHO IS NOT A REPUTABLE AND EXPERIENCED UNIFORl-1
RENTAL FIRl-I. ALL SERVICE PROVIDED PURSUANT TO THESE SPECIFICATIONS SHALL BE FIRST
CLASS IN EVERY RESPECT AND THE QUALITY OF THE UNIFORM GARMENTS FURNISHED PURSUANT
HERETO SHALL BE FIRST CLASS IN EVERY RESPECT AND SHALL AT ALL TIMES MEET THE SATIS-
FACTION OF THE PURCHASING AGENT, CITY OF SAN BERNARDINO.
~. 5. BIDS SHALL BE FIRM OFFERS, SUBJECT TO ACCEPTANCE OR REJECTION BY THE CITY OF
SAN BERNARDINO \HTHIN FORTY-FIVE (45) DAYS OF THE OPENING THEREOF. NO BID WILL BE
ACCEPTABLE UNLESS IT IS MADE ON A PROPOSAL FORM FURNISHED BY TilE CITY. THE
PROPOSAL SHALL BE PLACED IN A SEALED ENVELOPE AND MARKED: "BID PURSUANT TO SPECI-
FICATION NO. F-85-12." TIlE PROPOSAL TOGETHER WITH ALL REQUIRED BONDS AND DOCUHENTS
SHALL I\E DELIVERED TO THE crn PURCHASING AGENT, DEAN R. MEECH
SAN BERNARDINO CALlFOHNIA, 92408 PRIOR TO TilE TlHE SET FOR Oi':,Nll~G SUCH IllllS AS
SPECIFIED IN TilE NOTICE INV~TlN(; BIDS.
Exhibit A
PaCJ3 2 of 9
o
(
SPECIFICATION NO.F-85-12
6. THE' TERM OF THE CONTRACT SIlALL BE THREE YEARS, PROVIDED, 1l0WEVER THIS CONTRACT
SHALL AUTOMATICALLY TERMINATE AT THE END OF ANY CITY FISCAL YEAR IN TilE EVENT
THE COMl'lON COUNCIL OF THE CITY DOES NOT ALLOCATE FUNDS FOR TilE PURPOSE OF TillS
AGREEMENT.
7. TilE CONTRACTOR'S PERFOl,,':ANCE UNDER TillS CONTRACT MUST AT ALL THIES MEET TilE
SATISFACTION OF THE CITY. THE CITY SHALL HAVE TIlE RIGHT TO CANCEL TIlE CONTRACT
UPON WRITTEN NOTICE TO THE CONTRACTOR FOR REASON OF UNIFORM GARMENTS BEING DE-
LIVERED WlIICIl DO NOT PROVIDE TilE UTMOST NEATNESS AND APPEARANCE OF THE WEARING
EMPLOYEE, FOR REASON OF OTIlER BID ITEMS NOT MEETING TilE SATISFACTION OF TilE CITY,
OR FOR ANY REASON WIlERE SERVICE PERFORHED BY CONTRACTOR IS DEEMED UNSATISFACTORY
BY THE CITY.
8. THESE SPECIFICATIONS, THE NOTICE INVITING BIDS, THE CONTRACTOR'S BID PROPOSAL,
THE WRITTEN AGREEMENT EXECUTED BY THE PARTIES, ALL DOCUMENTS REFERRED TO IN THE
COMPLETE SPECIFICATIONS AND ALL MODIFICATIONS OF SAID DOCU~IENTS SIIALL BE CONSTRUED
TOGETHER AS ONE DOCU~IENT. ANYTHING CALLED FOR IN ANY ONE OF SAID DOCUMENTS SIIALL
BE DEEMED TO BE REQUIRED EQUALLY AS IF CALLEn FOR IN ALL. ANYTHING NECESSARY TO
COMPLETE THE WORK PROPERLY SHALL BE PERFORMED BY THE CONTRACTOR, WHETHER SPECI-
FICALLY SET OUT IN THE CONTRACT OR NOT. ALL SECTIONS OF THE SPECIFICATIONS SHALL
BE READ AND INTERPRETED AS CONSTITUTING A WlIOLE AND NOT AS AN AGGREGATION OF
INDIVIDUAL PARTS, AND WI~TEVER IS SPECIFIED IN ONE SECTION SHALL BE CONSTRUED AS
APPLYING TO ALL SECTIONS.
THE PROVISIONS OF THE SPECIFICATIONS, BIDDER'S PROPOSAL FORM Am ALL OTIIER DOCUHENTS
FURNISHED BY THE CITY TO PROSPECTIVE BIDDERS SHALL CONTROL.IN. THE EVENT THEY OR
ANY OF THEM ARE INCONSISTENT WITH THE PROVISIONS OF ANY DOCUMENT SUBMITTED BY
ANY VENDOR.
9. THE CONTRACTOR SIIALL NOT BE ALLOWED TO TAKE ADVANTAGE OF ANY ERROR OR OmSSION
IN THESE SPECIFICATIONS. FULL INSTRUCTIONS WILL BE GIVEN WHEN SUCIl ERROR OR 0-
HISSION IS DISCOVERED.
10. THE CONTRACTOR SILALL DEFEND ANY AND ALL SUITS AND ASSUME ALL LIABILITY FOR
ANY AND ALL CLAIMS MADE AGAINST THE CITY OF SAN BERNARDINO OR ANY OF ITS OFFICIALS
OR AGENTS FOR THE USE OF ANY PATENTED PROCESS, DEVICE OR ARTIFICAL FORMING A PART
OF THE SERVICE OR PRODUCT FURNISHED UNDER THESE SPECIFICATIONS.
11. THE CONTRACTOR SIIALL, AT ITS OWN EXPENSE, DURING THE TERM OF TilE AGREEHENT,
~~INTAIN PUBLIC LIABILITY INSURANCE IN TilE AMOUNT OF $100,000 FOR INJURY OR DEATH
OF ANY ONE PERSON SUBJECT TO THE LIHIT OF $200,000 FOR ANY ONE ACCIDENT, PROPERTY
DAMAGE INSURANCE IN AN AMOUNT NOT LESS THAN $50,000, AND LEGALLY SUFFICIENT
WORKMEN'S CO~~ENSATION INSURANCE. POLICIES OR CERTIFICATES EVIDENCING THE ABOVE RE-
QUIRED COVERAGE SHALL BE FILED WITH THE CITY PURCHASING AGENT AND SILALL INCLUDE THE
CITY OF SAN BERNARDINO AS AN ADDITIONAL INSURED. COMPANY HEREBY AGREES TO
AND SHALL HOLD CITY, ITS ELECTIVE AND APPOINTIVE BOARDS, COMMISSIONS, OFFICERS"
AGENTS AND E~~LOYEES, HAR}IT.ESS FROM ANY LIABILITY FOR DAMAGE OR CLAIMS FOR DAMAGE FOR
PERSONAL INJURY, INCLUDING DEATII, AS WELL AS FROM CLAIMS FOR PROPERTY DAMAGE WHICH
MAY ARISE FROM COMPANY'S PERFOR}~CE AND OPERATIONS UNDER THIS AGREEMENT. CONTRACTOR
AGREES TO, AND SHALL, DEFEND CITY AND ITS ELECTIVE AND APPOINTIVE BOARDS, CO~4ISSIONS,
OFfICERS, AGENTS AND EMPLOYEES FROM ANY SUITS OR ACTIONS AT LAH OR IN EQUITY FOR
DMlAGES CAUSED, OR ALLEGED TO IlAVE BEEN CAUSED, BY REASON OF 1I1.1Y OF TlIE AFORESAID
OPERATIONS.
Exhibit A
Paqe 3 of 9
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"PECIFICA1'ION NO. F-85-12 (CON'T)
12. THE' RELATIONSHIP OF CONTRACTOR TO CITY SHALL BE THAT OF INDEPENDENT CONTRACTOR.
/13. ALL BIDS SHALL BE SIGNED, SEALED, AND ACCOMPANIED BY A CASIlIER'S CHECK, CASH,
CERTIFIED CIlECK OR BIDDER'S BOND MADE PAYABLE TO THE CITY OF SAN BERNARDINO IN TilE
AI'lOUNT OF TIVO TIl0USAND DOLLARS ($2,000.00). SUCH SURETY TO BE APPLIED TO OR BE
REMUNERATED TO THE CITY OF SAN BERNARDINO AS LIQUIDATED DMlI\GES, AND NOT AS A
PENALTY, SIlOULD TilE BIDDER TO WHOM TIlE CONTRACT IS AWARDED FAIL TO EXECUTE TilE CON-
TRACT AND PROVIDE TilE REQUIRED SURETY BONDS WITHIN TEN WORKING DAYS OF TIlE DATE HE IS
NOTIFIED OF CONTRACT AIVARD. ALL BONDS FURNISHED PURSUANT TO TillS REQUIREI'lENT MUST
BE lmDERWITTEN BY A SURETY COHPANY HAVING A RATING IN BEST'S MOST RECENT INSURANCE
GUIDE OF "A" OR BETTER.
) 14. TilE SUCCESSFUL BIDDER SHALL BE REQUIRED TO FURNISH A CASllIER'S CHECK, CASH,
CERTIFIED CHECK OR FAITHFUL PERFORl1ANCE BOND MADE PAYABLE TO THE CITY OF SAN BER-
NARDINO IN TilE ANOUNT OF $2,000 TO INSURE TilE CONTRACTOR'S FAITHFUL PERFORMANCE OF
THE CONTRACT. SAID SURETY SHALL BE SUBJECT TO THE APPROVAL OF 'filE CITY OF SAN
BERNARDINO. BONDS SllI\LL BE IN ACCORDANCE WITH ORDINANCE NO. 821, SECTION 2400,
AND THE CORPORATION ISSUING SAID BOND SHALL HAVE A RATING IN BEST'S NOST RECENT
INSURANCE GUIDE OF "A" OR BETTER.
15. THE CONTRACTOR SHALL GIVE HIS ATTENTION TO THE FAITHFUL .PERFORMANCE OF THE
CONTRACT AND SHALL NOT ASSIGN, TRANSFER, CONVEY OR OTHERWISE DISPOSE OF HIS CON-
TRACT, OR HIS RIGHT, TITLE, INTEREST IN OR TO THE SAME OR ANY PART THEREOF, WITHOUT
PREVIOUS WRITTEN CONSENT OF THE CITY.
16. BID PRICES S1lALL INCLUDE ALL COSTS OF SERVICE PURSUANT TO'THESE SPECIFICATIONS
INCLUDING ALL APPLICABLE TAX. THE ONLY ADDITIONAL ALLOWABLE CHARGES SHALL BE FOR
LOST OR STOLEN lTEI'lS OR ITEMS DAMAGED BEYOND REPAIR FROM OTHER TIIAN NORl1AL WEAR AND
TEAR. ALL PRICES SHALL BE FIRM FOR THE DURATION OF THE CONTRACT.
17. pAnlENT S1lALL BE MADE IN CASH WITHIN THIRTY DAYS AFTER RECEIPT AND APPROVAL
OF CONTRACTOR'S WEEKLY ITEMIZED INVOICES.
FOR UNIFORM RENTAL SERVICE, THE CONTRACTOR SHALL LIST EMPLOYEES BY CmlPLETE FIRST
AND LAST NAMES ON SEPARATE INVOICES FOR EACH CITY ACTIVITY AS SPECIFIED BY THE
PURCHASING AGENT ON INDIVIDUAL DEPARTMENTAL PURCHASE ORDERS. NO CHARGE SHALL BE
MADE FOR EMPLOYEES ON VACTION, SICK LEAVE, OR LEAVE OF ABSENCE SINCE NO CLEANING
OF THEIR GARMENTS WILL BE NECESSARY.
18. FOR CATEGORY II ITEMS, THE CONTRACTOR SHALL CHARGE ONLY FOR lTE~lS ACTUALLY
USED. ANY CLEAN SHOP TOWELS, DUST CLOTHS, OR SEAT AND FENDER COVERS ON HAND IN
THE VARIOUS DEPARTMENTS AT THE TERMINATION OF THE CONTRACT SHALL BE RETURNED FOR
FULL CREDIT ON THE LAUNDERING CHARGE.
BILLING PROCEDURES WILL BE IN STRICT ACCORD WITH THE'INSTRUCTIONS OF THE DIRECTOR
OF FINANCE AND WILL BE AGREED TO IN WRITING.pRIOR'TO AWARD OF THE CONTRACT.
DUPLICATE INVOICES, SUPPORTED BY RECEIPTS, SIlALL BE SUBMITTED WEEKLY FOR EACH CITY
ACTIVITY TO THE FINANCE DIRECTOR, CITY OF SAN BERNARDINO, CITY HALL, 300 NORTH "D"
STREET, SAN BERNARDINO, CALIFORNIA 92418.
19. ALL NOTICES REQUII:ED TO BE GIVEN SllI\LL BE GIVEN IN WRITING. NOTICE TO TIlE
CITY SIL\LL BE GIVEN TO TlIE PURCHASING AGENT. NOTICE TO TIlE CONTRACTOR }L\Y BE GIVEN
AT THE ADDRESS STATED IN illS PROPOSAL.
Exhibit A
page 4 of 9
~ .~IFICATION NO.F-85-12 (CON'T) (
20. SUCCESSFUL BIDDER SI1ALL MAINTAIN A Cll~ OF SAN BERNARDINO BUSINESS LICENSE.
21. ALL SERVICE PROVIDED PUHSUANT 1'0 TlIESE SPECIFICATIONS AND 'filE CONTRACT SlIALL
COHPLY WITH ALL CAL-OSIIA STANDARDS AND REGULATIONS AI\D ALL APPLICABLE GOVERNMENTAL
LA\':5 AIm OIWERS.
22. EACH 11IDlJEl( SIL-\L1. LIST IN illS 111lJ PlwrOSAL TIlE LOCATlON OF TilE FACILITY FKO~1
WIllCH TilE CITY SHALL IlE SERVICED PURSUANT TO TlIESE SPECIFICATIONS.
23. EACH BlDlJEH SHALL LI ST IN illS BID PIWPOSAL TilE GUARANTEED DATE OF CO;'IPLETE
UNlFORH It\STALLATlOl; I); ],UllliER 01: CALEI\lJAI( DA'iS F!WH THL DATL OF C(lt\TliACT EXECUTlO::
BY THE CITY OF SAN llERNARD1NO.
24. EACIl BIDDER SIIALL LIST IN illS BID PROPOSAL TilE NMIES OF LOCAl, GOVERNMENTAL
AGENCIES IN SOUTIlERN CALIFORNIA WIlO ARE CURRENTLY UNDER CONTRACT WITIl BIDDER ,"OR
UNIFORM RENTAL SERVICE.
25. EACH BIDDER MAY STIPULATE IN HIS BID PROPPSAL A PERCEN'fAGE P1\OMPT PAHIENT
DISCOUNT TO BE TAKEN BY THE CITY IN TilE EVENT CITY MAKES PAYNENT TO CONTRACTOR
WITHIN TEN WORKING DAYS OF RECEIPT AND APPROVAL OF EACH INVOICE. FOR THE PURPOSE OF
THIS PROVISION, PAYMENT IS DEEMED TO BE MADE ON THE DATE OF MAILING OF THE CITY
CHECK.
26. REFER ALL INQUIRIES REGARDING TillS BID TO MR. DEAN R. MEECH
TELEPHONE (714) 383-5085.
PURCHASING AGENT,
. .
27. NO BID WILL BE ACCEPTABLE UNLESS IT IS MADE ON THE PROPOSAL FORM FURNISHED BY
THE CITY HEREIN. DELIVER ALL BIDS, SIGNED AND SEALED, TO THE OFFICE OF THE PUR-
CHASING AGENT, 250 W. CLUSTER STREET, SAN BERNARDINO, CALIFORNIA ~2408
WITH THE SPECIFICATION TITLE AND NUMBER CLEARLY MARKED ON THE OUTSIDE OF THE ENVELOPE.
ALL BIDS MUST BE RECEIVED IN THE OFFICE OF THE PURCHASING AGENT BY 10:00 A.M.,
THURSDAY,' MARCH 21,,1985 WHERE AT SAID PLACE Ah~ TIME SAID BIDS WILL BE PUBLICLY
OPENED, EXAMINED AND DECLARED. ANY BID MAY BE WITHDRAWN PRIOR TO THE ABOVE SCHE-
DULED TIME FOR THE OPENING OF BIDS. ANY BID RECEIVED AFTER THE TI~lli AND DATE
SPECIFIED SHALL NOT BE CONSIDERED.
28. IN SUBMITTING A BID TO A PUBLIC PURCHASING BODY, THE BIDDER OFFERS AND AGREES
THAT IF THE BID IS ACCEPTED, IT WILL ASSIGN TO THE PURCHASING BODY ALL RIGHTS, TITLE,
AND INTEREST IN AND TO ALL CAUSES OF ACTION IT MAY HAVE UNDER SECTION 4 OF THE CLAYTON
ACT (15 U.S.C. SEC. 15) OR UNDER THE CARTWRIGHT ACT (CHAPTER 2 (COMMENCING WITH
SECTION 16700) OF PART 2 OF DIVISION 7 OF THE BUSINESS AND PROFESSIONS CODE), ARISING
FROM PURCHASES OF GOODS, MATERIALS, OR SERVICES BY THE BIDDER FOR SALE TO THE PUR-
CHASING BODY PURSUANT TO THE BID. SUCH ASSIGNMENT SHALL BE MADE AND BECOME EFFECTIVE
AT THE TIME THE PURCHASING BODY TENDERS FINAL PAYMENT TO THE BIDDER.
Exhibit A
Page 5 of 9
'ECIINICAL SPECIFICATIONS
(
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CATEGORY, I - FURNISlllNG, DELIVERY, PICK-UP, CLEANING AND MAINTENANCE OF RENTAL
WORK UNIFORMS FOR CITY OF SAN BERNARDINO EMPLOYEES AS REQUIRED BY
THE CITY OF SAN BERNARDINO.
1. SCOPE
ENTIRE CITY REQUIREHENTS FOR TilE FURNISIllNG, DELIVERY, PICK-UJ', CLEANING AND
NAINTENANCE OF RENTAL WORK UNIFORMS CONSIS'l'lNG OF SHRITS, TROUSERS AND COVERALLS.
2. REQUlREHENTS
THERE WILL BE APPROXHL\TELY 175 ELIGIBLE E~ti'LOYEES FOR W1I0M RENTAL UNIFORH SERVlCE
WILL BE PROVIDED. HOST OF TIlE mti'LOYEES REQUIRE THREE CHANGES PER WEEK. THESE
QUANTITIES ARE APPROXI~~TIONS ONLY; NO EXACT QUANTITIES ARE IHPLIED OR INFERRED.
EMPLOYEES MAY BE ADDED OR DELETED FROM TilE UNIFORM SERVICE PROGRA}l AT ANY TUIE DURING
THE CONTRACT TERM AND THE NUMBER OF CHANGES OF EACH GARMENT PER WEEK MAY BE INCREASED
OR DECREASED FOR ANY EHPI.OYEE AT ANY TUIE DURING THE CONTRACT TERM.
3. UNIFORM
SHIRT AND TROUSER GAR}lENTS SHALL BE MANUFACTURED OF 65% POLYESTER AND 35% COTTON,
KLOPMAN HILLS OR EQUAL. ALL SHIRTS SHALL BE SHORT SLEEVE. COVERALLS SHALLBE
MANUFACTURED OF 100% COTTON. BIDDER SHALL INDICATE IN HIS BID PROPOSAL THE NAMES
OF THE FABRIC AND GARMENT MANUFACTURERS. BIDDER SHALL SUBMIT, AT TIHE OF SUBMITTING
BID, ONE SAMPLE OF EACH GARMENT ITEM THAT HE PROPOSES TO FURNISH. BIDDER SI~LL ALSO
SUBMIT, AT TIME OF SUBHITTING BID, SWATCHES OF COLORS liE IS ABLE TO FURNISH, SUCH
COLORS TO INCLUDE LIGHT BLUE, TAN, LIGHT GREEN AND BRIGHT ORANGE FOR SHRITS, AND
DARK BLUE, DARK BROWN AND DARK GREEN FOR TROUSERS. COVERALLS SHALL BE WIIlTE. EACH
SAMPLE GARMENT AND SWATCII SIIALL BE CLEARLY IDENTIFIED BY THE BIDDER'S NAME.
BIDDER'S SAMPLE GARMENTS SHALL BE RETURNED AFTER EXECUTION OF CONTRACT; CONTRACTOR'S
GARMENTS SHALL BE RETAINED BY THE CITY FOR THE DURATION OF THE CONTRACT AS CONTROL
GARl-IENTS. THERE SHALL BE NO CHANGE IN THE TYPE, STYLE, MAKE OR MODEL OF THE UNIFORM
GARMENTS FURNISHED WITHOUT THE PRIOR APPROVAL OF THE PURCHASING AGENT.
ALL UNIFORM GARMENTS FURNISHED PURSUANT TO THESE SPECIFICATIONS SHALL BE NEW AND
UNUSED EXCEPT AS OTllERWISE SPECIFICALLY AUTHORIZED BY THE PURCHASING AGENT.
4. INVENTORY
THE CONTRACTOR SHALL ~~INTAIN AN INVENTORY FOR EACH EMPLOYEE OF TWICE THE NUMBER
OF GARl-IENT CHANGES PER WEEK, PLUS ONE GAR}IENT.
5. DELIVERY
CONTRACTOR SHALL DELIVER GARl-IENTS AND O~HER ITEMS TO DESIGNATED LOCATIONS WITHIN
THE CITY LIMITS OF THE CITY OF SAN BERNARDINO AS STIPULATED IN CONTRACT DOCUMENTS.
CLEAN GAR}IENTS SHALL BE DELIVERED ONCE A WEEK, AFTER THE ORIGINAL INSTALLATION IS
}~DE, AT '1'1113 DELIVERY POINTS SPECIFIED ON THE INDIVIDUAL PURCHASE ORDERS. EACH
E~ti'LOYEE'S SETS SHALL BE INDIVIDUALLY HUNG ON HANGERS, SHIRT OVER TROUSER, OR SIIIRT
AND TROUSERS HUNG SEPARATELY ON HANGERS. THESE HANGERS SI~LL BE SECURED TOGETHER
AND LABLED BY LAUNDRY MARKS IN SEQUENCE. A SHIPPING TICKET FOR EACH SPECIFIED
ACTIVITY SlL\LL BE I'IUCSENTED 'HTII EACH DELIVERY LISTING TIlE GARr.mNTS DELIVERED. ALL
SOILED GARHENTS SHALL BE PICKED UP AT THE SM1E TIME; A CITY RECEIPT SHEET SHALL BE
SIGNED '-I111CH CREDITS EACH EHPLOYEE. EMPTY HANGERS SIIALL BE PICKED UP BY TilE ROUTE
DRIVER FRO:,: A COLLECTION RACK SUPPLIED BY THE CONTRACTOR FOR EACH DELIVERY POINT.
Exhibit A
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,
:::IINICAL SPECIFICATIONS (CON'T)
6. FITtING AND MARKING
TilE CONTRACTOR SIlALL BE PROVIDED WITIl INDIVIDUAL DEPARTMENTAL PURCHASE ORDERS
LISTING ALL EMPLOYEES TO RECEIVE UNIFORM RENTAL SERVICE AND TIlEIR UNIFORM REQUIRE-
}lENTS. TilE CONTRACTOR SIIALL MEASURE EACIl SUCH EMPLOYEE IN SUCII A MANNER TIIAT A
REASONABLY GOOD FIT IS ASSURED. THE NEASUREHENT AND FITTING OF EMPLOYEES SIlALL BE
COORDINATED WITH TilE APPLICABLE DEPARTMENT IlEADS. IF THE CONTRACTOR DELIVERS UlI'RO-
PERLY FITTED UNIFO~I GARMENTS, HE WILL BE REQUIRED, UPON NOTIFICATION BY THE CITY,
TO NAKE SATISFACTORY ADJUSTMENTS. EACIl GARMENT SIlALL BE ADEQUATELY HARKED TO ASSURE
READY IDENTIFICATION OF EMPLOYEE'S UNIFORM.
TilE ADDITION OR DEl.ETION OF E~lrLOYEES TO RENTAL UNIFORM SERVICE SIIAJ.T. BE AlITIIORIZEIJ BY
TilE PURCllASING AGENT OR 1115 DESIGNEE. ONLY. TilE CONTRACTOR SIlALL PRmlPTLY MEASURE
AND OUTFIT WITH NEW GAR}lliNTS ANY ELIGIBLE CITY EMPLOYEE ADDED TO RENTAL UNIFOIU1
SERVICE.
THE CONTRACTOR SHALL FURNISII AND }IAINTAIN, AS PART OF HIS RENTAL SERVICE EMBROIDERED
PATCHES FOR EMPLOYEE UNIFOR}! GARMENTS. TIIERE SHALL BE TWO PATCIlES, A CITY LOGO
PATCH AND A NAME PATCIl. THE CONTRACTOR SHALL' BE PROVIDED WITH A SM<lPLE OF EACH
PATCH. THE CONTRACTOR SHALL AFFIX THE PATCHES ON THE SHIRTS AND COVERALLS AS
DIRECTED BY THE PURCHASING AGENT. PATCIlES PROVIDED BY THE CONTRACTOR SHALL MEET
THE SATISFACTION.OF TilE PURCHASING AGENT.
7. MAINTENANCE
ALL GAIDlENTS SHALL BE CLEANED AND DELIVERED IN A COMPLETELY SANITARY CONDITION IN
STRICT ACCORDANCE WITH LOCAL, COUNTY AND STATE PUBLIC HEALTH LAWS AND REGULATIONS.
SHIRTS AND COVERALLS SIIALL BE LAUNDERED. TROUSERS MAY BE DRY CLEANED. ALL GARMENTS
SHALL BE PRESSED AND IN SUCII CONDITION AS TO PROVIDE THE UPMOST NEATNESS AND AP-
PEARANCE OF THE EMPLOYEE. ALL GARMENTS MUST MEET A CITY STANDARD OF ACCEPTABLE AP-
PEARANCE. ACCEPTABILITY OF APPEARANCE SHALL BE DETERMINED BY THE APPLICABLE CITY
DEPARTMENT HEAD. WHEN UNIFORM GARI'lENTS FALL BELOW THE STANDARD OF ACCEPTABLE AP-
PEARANCE THEY SHALL BE REPLACED WITH NEW GARMENTS. THE CONTRACTOR SHALL MAKE ALL
REPAIRS DUE TO THE NORMAL HAZARDS OF WORK IN THE BEST MANNER POSSIBLE AT NO CHARGE
TO THE CITY.
GAIDIENTS LOST, STOLEN OR DAMAGED BEYOND REPAIR FROM OTIlER TIIAN NORMAL WEAR AND
TEAR SHALL BE REPLACED WITH NEW GARMENTS PURSUANT TO THE CONTRACTORS BID CHARGE
THEREFOR AND DEPRECIATION ALLOWANCE CREDIT. THE CITY SHALL PAY THE DEPRECIATED
VALUE OF THE GARMENT. THE DEPRECIATED VALUE OF THE GARMENT SHALL BE THE DIFFERENCE
BETWEEN THE STIPULATED REPLACEMENT CHARGE AND THE TOTAL DEPRECIATION ALLOWANCE
CREDIT AS OF THE DATE OF LOSS OR DAMAGE (TOTAL DEPRECIATION ALLOWANCE CREDIT =
MONTHLY PERCENTAGE CREDIT X NUMBER OF MONTHS GARMENT HAS BEEN IN SERVICE). UNIFORM
GARMENT REPLACEMENT CHARGES MUST HAVE THE APPROPRIATE SUPERVISOR'S APPROVAL BEFORE
THE GAIDIENT IS REPLACED AND A CHARGE MADE TO THE CITY.
EACH BIDDER SHALL LIST IN HIS BID PROPOSAL TilE REPLACEMENT CHARGE FOR NEW UNIFORl'I
GARllENTS LOST, STOLEN OR DA}IAGED BEYOND REPAIR FROM OTHER TllAN NORMAL WEAR AND TEAR
AND THE NONTHLY PERCENTAGE DEPRECIATION ALLOWANCE CREDIT. NO BID WILL BE 'ACCEPTED
UNLESS THE REPLACE}lliNT CHARGE AND DEPRECIATION ALLOWANCE ARE REASONABLE BY INDUSTRY
STANDARDS.
Exhibit A
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.INICAL SPECIFICATIONS CON'T) (
CATEGORY.' II - FURNISIJING, DELIVERY, PICK-UP, CLEANING AND MAINTENANCE OF SIIOP
TOWELS, SEAT COVERS AND FENDER COVERS.
1. SCOPE
ENTIRE CITY REQUmENENTS FOR THE FURNISHING, DELIVERY, PICK-UP, CLEANING AND
}~INTENANCE OF JANITORIAL ITEMS INCLUDING DUST CLOTHS, SHOP rOWELS, SEAT COVERS
AND FENDER COVERS.
2. REQUIRENENTS
APl'ROXIHATE
WEEKLY REQUIREMENT
SIIOP TOWELS
350
DUST CLOTHS
10
SEAT COVERS
2
FENDER COVERS
3
THESE QUANTITIES ARE ApPROX~MATIONS ONLY; NO EXACT QUANTITIES ARE IMPLIED OR IN-
FERRED. CONTRACTOR SHALL FURNISH ITEMS AS REQUIRED BY THE USING DEPARTMENTS.
3. SHOP TOWELS
SHOP TOWELS ARE TO DE ALL COTTON, HEMMED ON ALL SIDES, OF UNIFORNLY SOFT TEXTURE,
WEAVE, BINDING AND ABSORBENCY, AND AS NEAR LINT FREE AS POSSIBLE. TOWELS ARE TO
BE NUMBER ONE QUALITY AND APPROXIMATELY 18" X 18" IN SIZE. THE TOWELS ARE TO BE
PACKED TEN TO A PACKET AND TEN PACKETS TO A BUNDLE.
4. FLANNEL DUST CLOTHS
FLANNEL DUST CLOTHS SHALL BE 100% COTTON FLANNEL NOT LESS THAN 24" X 36" IN SIZE.
DUST CLOTHS SHALL BE TREATED WITH A NON-GREASE, NON-DRYING CHEMICAL TO ABSORB DUST
AND DIRT.
5. FENDER COVERS AND SEAT COVERS
THE FENDER COVERS SHALL BE 50" X 36". THE SEAT COVERS SHALL BE 30" X 72". THE
MATERIAL SIIALL BE COTTON FLANNEL.
6. INVENTORY
THE CONTRACTOR SHALL MAINTAIN SUFFICIENT INVENTORIES OF TilE ABOVE-MENTIONED JANI-
TORIAL ITE}~ SO AS TO SATISFACTORILY MEET THE REQUIREMENTS OF THE USING DEPARTMENTS.
7. MAINTENANCE
SHOP TOWELS ARE TO BE DELIVERED CLEAN AND STERILIZED. ALL TOWELS, CLOTHS AND
COVERS DELIVERD SHALL BE IN PERFECT CONDITION. THERE SHALL DE NO HOLES, RAGGED
EDGES OR TEARS IN TOWELS, CLOTHS OR COVERS.
ARTICLES LOST, STOLEN OR DAI-~GED BEYOND REPAIR FROM OTIIER TIIAN NORHAL USAGE SIIALL BE
REPLACED PURSUANT TO TIlE CONTRACTOR'S BID CIIARGE TIIEREFOR; PROVIDED, HOWEVER, TIlE
CONTRACTOR SHALL ALLml FOR A FIVE PERCENT LOSS ALLOWANCE FOR EACII THE OF BID ARTICLE.
Exhibit A
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r
I
TECI1NTCAI. SPECIFICATIONS (CON'T)
ARTICLES DAMAGED THROUGH NORMAL USAGE SIIALL BE REPLACED BY THE CONTRACTOR AT NO
CHARGE TO THE CITY. ARTICLE REPLACEMENT CHARGES MUST HAVE TilE APPROPRIATE SUPER-
VISOR'S APPROVAL BEFORE TilE CITY IS CHARGED. EACH BIDDER SIlALL LIST IN illS BID
PROPOSAL TilE REPLACEMENT CHARGE FOR NEW JANITORIAL ARTICLES LOST, STOLEN OR DAMAGED
BEYOND REPAIR FRml OTHER THAN NOI\}lAL USAGE.
8. DELIVERY
SIIOP TOI-IELS, DUST CLOTllES, FENDEI, COVERS AND SEAT COVERS SHALL IJE DELIVERED AND
PICKED UP ON A WEEKLY OR BI-I-IEEKLY BASIS AS REQUIRED BY THE USING DEPARTMENTS.
DELIVERY LOCATIONS ~lAY BE CHANGED AT ANY TIME. SOILED ITDIS SllALL BE PICKED UP AT
TilE SAME TIME CLEAN ITEMS ARE DELIVERED AND A CITY RECEIPT SHEET SIGNED WIIlCH CREDITS
EACH USING DEPART~lliNT.
9. SAMPLES
BIDDER SHALL SUBMIT, AT TUlli OF SUBMITTING BID, ONE SAl-IPLE OF EACH ITEM THAT HE
PROPOSES TO FURNISH. SAMPLE ITEMS SHALL BE RETURNED AFTER EXECUTION OF CONTRACT.
. .
Exhibit A
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