HomeMy WebLinkAboutR27-City Administrator
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C I T Y 0 F 0 A N B ERN t'\R DIN 0
INTEROFFICE MEMORAN~M
8506-2401
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TO:
THE HONORABLE MAYOR AND COMMON COUNCIL
FROM:
JOHN MATZER, JR.-CITY ADMINISTRATOR; ANNIE F.
RAMOS, DIRECTOR OF PARKS, RECREATION & COMMUNITY
SERVICES; JOHN A. KRAMER, RECREATION SUPERINTENDENT
SUBJECT: CDBG FUNDING OF A TRACK/FOOTBALL FIELD IN THE
DELMANN HEIGHTS AREA
DATE:
JUNE 14, 1985
(6375)
COPIES:
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The following report on alternatives to development of a
track and football field in the Delmann Heights area is
presented per your request. Figures provided by Director of
Publ ic Services Manuel P. Moreno and Director of Publ ic Works
Roger Hardgrave have been verified by them.
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ANNIE F. RAMOS
Director of Parks, Recreation
and Community Services
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DELMANN HEIGHTS COMMUNITY CENTER
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BACKGROUND
In 1968 the City of San Bernardino acquired a HUD Grant
in the amount of $142,266 to construct the existing community
center and playground. The grant did not specify the con-
struction of any other faci I ities. The Delmann Heights
faci lity Master Plan was developed in 1979 so that an orderly
development of the facility could be accomplished. The need
for a Master Plan was identified through concerns expressed
by the area residents after the development of the community
center and playground (1969), the swimming pool (1973), the
basketball court (1973) and the softball field (1975). The
Counci I approved the development of a Master Plan and
appropriated funds for a consultant by Resolution No. 79-85
on February 26, 1979. (please refer to Appendix Al).
Community members and city staff were involved in the plan
process. The plan incorporated features for the developed
and undeveloped (and unowned) park site. The plan did not
separate out al I costs for elements included in the plan
(please refer to Appendix A). We could not find any records
to i nd i cate whether or not Ci ty Counc i I revi ewed or formally
approved the final plan.
Among the features of the Master Plan were:
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Track (22,300 s.f.)
Football Field
Handba II Courts
Tennis Courts
$ 5,575
not given
$26,400
$50,000
It should be noted that the estimate on the track was
based on .25 cents/s.f. and did not include the interior
football field, interior or exterior irrigation, surrounding
landscaping or a buffer wall. Cost on these items were
incorporated into overal I costs for landscaping, grading,
etc.
II. NEEDS ASSESSMENT
There present I yare no track or footba II fie Ids fac i li-
ties in the Delmann Heights community (approximately one mile
radius from the center). Additionally the park site still
lacks the handball courts and tennis courts as described in
the Master Plan.
The addition of
site is anticipated
needs including:
a track and football fi eld at the park
to provide for a variety of community
1 . Game and pract ice site for city sponsored flag
footba II program.
0 2. Meet and practice site for city sponsored track
program.
3. Jogg i ng/exerc i se for casual users.
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Use by other ~y
Special event~e
ties.
youth spor~organizations.
through co~unity center activi-
4.
5.
I t em s 1 & 2
The Recreation Division operates a city-wide track
program annually between March and July and a city-wide flag
football program between September and December. These
programs draw attendance from six community centers (Delmann
Heights, Johnson Hall, Campos Center, Hernandez Center and
Lytle Creek Center) as well as the after-school playground
programs (6 to 8 playground sites).
The programs consist of staff and volunteers coaching
elementary and junior high age boys and girls on a daily
basis at their local sites, and conducting of four to six
track meets at San Bernardi no Valley College and week Iy
competition in football at various sites. Youth participa-
tion varies from site to site. Total individual track
participates at Delmann Heights is approximately 100. Annual
accrued attendance is approximately 1000 which includes the
accrued practice attendance and the track meet attendance.
The flag football program individual participation is approx-
imately 100 with an annual attendance of 1000 at Delmann
Heights. With improved facilities, these numbers are antici-
pated to rise dramatically.
I t em s 3 & 4
Use for non-structured purposes by adults such as
jogging, walking, or exercising cannot be determined. Usage,
however would be open to the public throughout the day,
essent ially from dawn to dusk on weekdays and weekends. Use
by other organizations is also undetermined. The park site
has been utilized in the past as a practice site by a local
tackle footbal I program. Completion of the crosstown freeway
will impact the utilization of the Delmann Heights facility.
Since plans have not been finalized, it is not possible to
determine the full impact on this facility.
Item 5
The
Delmann
through
accounts
annual accrued attendance
Heights Community Center is
the city sponsored football
for approximately 2,000 of this
for all programs at
80,000. Attendance
and track programs
figure.
A petition dated August, 1984, containing 440 signatures
reinforces the continued need and enthusiasm for the develop-
ment of the track faci lity (See Appendix B).
I I I.
COST FACTOR
There are three alternatives available in determining
costs for development of a track/football faci lity at Delmann
Heights.
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1.
COBG Funds/ A:)k contracte~ estimate $160,000.
Scope of project: develop 224,000 sq. ft. at
Oelmann Heights which wi I I include new irrigation
for interior and immediate exterior of track,
concrete curbs, clay track material, drainage,
grad ing and soi I amendments for football f iel d.
Some landscaping on the immediate exterior of track
and a buffer wal I immediately south of the track as
called for in the Master Plan.
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Cost Breakdown - (COBG Funds only)
Engineering at 81. $ 10,800
All materials
Labor and equipment costs 134,800
Subtota I
145,600 *
14,400
Contingency at 101.
Total
$160,000
* It should be noted that the $145,600 equates to the
standard landscape development cost of 65 cents per
square foot. This figure has been confirmed by the
City Engineer.
2.
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COBG Funds/Construction by City Forces - estimate
$65,000
Scope of project: develop 180,000 sq. ft. at
Oelmann Heights which is less square footage than
alternative 1 to include new irrigation for inter-
ior and immediate exterior of track, concrete
curbs, clay track material, drainage, grading and
soil amendments and a block wall. Not included
from alternate 1 is approximately 44,000 sq. ft
landscaping on exterior track or the $14,000
cont ingency. Savings of COBG funds wi II be
accomp I i shed through use of city forces at a do II ar
for dollar cost against the general fund in the
amount of $31,000.
Cost Breakdown - COBG Funds and City General Funds
Engineering
Concrete/Clay materials for track
Labor/Equipment cost for track
(Estimated at $16,000)
$ 6,000
16,000
absorbed
City
28,000
by
Irrigation/seeding material
Labor/Equipment cost
(Estimated at $15,000)
absorbed
City
by
Buffer wall (installed by
contractor)
15,000
Total
$65,000
It must be emphasized that the $16,000 estimate as
provided by the Director of Public Services,
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includes only~e material ~ts associated with
the track. Wi labor and l!IlII!Iipment costs wi II be
absorbed by the City, estimated by $16,000 for
track alone. It should be noted that the perfor-
mance of this work by Public Service Division
personnel wi II be done only as can be accompl ished
between schedul ing of priority work such as street
repairs and resurfacings and in I ieu of other work
to be performed. It may not be completed within F/Y
1986.
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An estimate of $25,000 was also provided by
City Engineer. In classifying this matter,
estimate was only a prel iminary estimate
materials for the track and was provided before
had an opportunity to review the site or scope
the project.
the
this
of
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of
3. Delmann Heights/Track Only - Estimate $22,535
Scope of project: This alternative would address
the development of the track only (approximately
22,300 square feet) through use of city forces and
modifications of the irrigation system due to the
track addition. Not included in this alternative
would be grading and soil amendments, new irriga-
tion for interior of track, drainage, landscaping
around immediate exterior, or the buffer wall.
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Cost Breakdown
Engineering
Concrete/Clay materials
Labor/equipment cost
(estimate $16,000)
$ 2,400
16,000
Irrigation materials
Labor/equipment cost
(estimate $4,135)
absorbed
city
4,135
by
absorbed
city
by
Total
$22,535
IV. SUMMARY
The construction of a track/footbal I field was part of
the Master Plan developed in 1979 through Resolution 79-85.
The track and football faci I ity were identified as needs by
the community in the process of the plan development. The
potential use includes:
1 .
Non-programmed use by the community for exercising,
jogging, etc.
Use by the Recreation Division for its organized
track and flag football programs.
Potential use by other youth sports organizations.
Uti I ization by the Recreation Division for their
special events. A 1984 petition reinforces com-
munity interest or the track.
2.
3.
4.
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Three cost alter~ives can b~onsidered for the
Delmann Heights locat~. These alte~atives would utilize
CDBG funds or CDBG funds and General funds where city in
house labor and equipment would be used.
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These alternatives are:
1. Use of CDBG funds exclusively; work performed by
contractor to include development of ZZ4,000 sq.
ft. to include new irrigation for interior and
immediate exterior of track, concrete curbs, clay
track material, drainage, grading and soil amend-
ments for football field, some landscaping on the
immediate exterior of track and buffer wal I -
$160,000.
Z. Use of CDBG funds for materials; labor performed by
city staff to offset CDBG funds requirements. This
alternative incudes the development of 180,000 sq.
ft. to include new irrigation for interior and
exterior of track, concrete curbs, clay track
material, drainage, grading and soil amendments,
engineering and block wal I - $65,000.
3. Use of CDBG funds for materials, labor performed by
city staff to offset additional CDBG funds require-
ments. This alternative includes development of
the track only (ZZ,300 sq. ft.) to include concrete
curbs and clay material for track, irrigation
modification to accommodate track - $ZZ,535.
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MARTIN LUTHER KING SCHOOL
The Mayor and Common Council requested staff to investi-
gate the use of Martin Luther King School as an alternative
to the track and footbal I field development at Delmann
Heights. Following are the findings based on site inspection
and discussions held with School Administrators Dr. Hal
Boring and Mr. Frank Ayala as wel I as school Principal Dr.
Brown.
I. Site Conditions
The site conditions include both favorable and unfavor-
able factors. These are:
Favorable
1. Facility is in fair shape and would require mod-
erate attent i on for pub Ii c use. The grass on the
interior is dead with one to two foot weeds indi-
cating that it currently is not irrigated or mowed
and repairs to the irrigation system may be requir-
ed.
2.
Six lane track is in fair shape. Only maintenance
required by city would be an annual clay applica-
tion of 25 tons at a cost of approximately $700.
Unfavorable
1. There is no access to the track area from any
street and consequently users wi II have to pass
through the school bui Iding area.
2.
The track is only 6
lanes causing some
activities that may
lanes instead
limitations
be conducted.
of the standard 8
on the size of
3. There are no restrooms open after the school hours
or on weekends.
II. Operational Conditions
In order to provide public use of this site the follow-
ing conditions may be required:
1.
Site would be unavailable for public or city
sponsored use except when school in not in session.
During the school year this would generally be
before 8 a.m. and after 4:45 p.m. on weekdays. The
late hour is due to the fact that this school has
an "extended day" program.
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2.
City wi II be ~uired to fur~h site monitors for
security purl"1'ses during hWrs of publ ic access-
ibility. This is due to the fact that the play-
ground is completely enclosed with a fence and this
fence and the parking lot fence are locked on
weekends. Uti lization of part-time recreation
staff for this purpose would cost approximately
$9,500 annually which would provide 2 hours per
week day and 12 hours per day on weekends for
public use. The school has experienced some
security related problems whiih accounts for this
requirement.
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3. Publ ic use of restrooms would require an annual
custodial fee of approximately $4,000 ($ll/hour x 1
Hr. x 360 days).
III. Other Factors
1. Population Densities surrounding the King site are
higher than that surrounding the Delmann Heights
faci lity. Demographics from the respective census
tracks are provided. Appendix C provides a map
illustrative a 1 mile radius for both locations.
It should be noted that these radius overlap and
cross into other census tracks. Figures are for
city residents only.
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!;!!lH!LIrHli Ill!!! Y!lJ!!L!2 .
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(D.H. ) 41 2,721 1,315 155
(K i n g) 42 8,665 3,521 786
47 7,005 1,859 1,216
38 305 136 5
2.
School administration
concept of open public
outl ined the following
is not favorable to
use at this time. They
concerns:
the
have
a. School is experiencing some security pro-
blems.
b. School was just re-opened this year and is
go ing through an establ ishment period.
Creating an open facil ity may create con-
cerns for the parents of the school chi Idren
and the staff.
c. The logistics of the King school site,
especially the lack of access to the play-
ground from any street raises a variety of
concerns relative to security.
IV. Summary
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The use of the track/footbal I field at Martin Luther
King School has both favorable and unfavorable factors, these
are:
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Favorable
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1.
Facility is already built and in fair shape - no
construction costs required.
Minimal annual maintenance cost of $700.
Higher density of population.
Z.
3.
Unfavorable
1. No street access.
Z. Track is 6 lanes instead of standard 8 lanes.
3. Limited use during school year to before 8 a.m. and
after 4:45 p.m. on weekdays.
4. Site supervision wi II cost city approximately
$9,500 annually.
5. Provision for restrooms would cost city approxi-
mately $4,000.
6. School administration is not amenable to open use
due to security problems, the physical logistics of
the site and the need for the school to establish
itself.
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RESOLUTION OF THE CITY OF SAN BERNDEARDSIGINNSO TAoWARDTHE~:C~I<~T"Y;~OF:JiI1<l"'- u
CONTRACT FOR FURNISHING CONCEPTUAL PARK
SAN BERNARDINO, CA., IN ACCORDANCE WITH SPECIFICATION NO. 5484. I
I
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO THAT CARDOZA DILALLO ASSOCIATES
INCORPORATED
is the lowest and best bidder for furnishing conceptual park
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Delman Heights Project
Shandin Hills Project'
Metcalf School Project
in accordance with Specification No. 5484: that all other bids
designs
therefor are hereby rejected: that the contract therefor is here-
by awarded to.said bidder: and that the Mayor of the City of San
Bernardino is hereby directed to execute said contract.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the' City of San Ber-
nardino at aA1/A!:"A_,'/./ A-~:/"/J meeting thereOf',held
o~ the r-:714" day of --.!Z L. ~J- ',i9~:: by the following
vote. to wit: .,' ..'
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Councilmen ~: :k-,L,',.~L~~ P'~~'
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\\/ \ ,~.!/ e1ty Clerk ~
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The. foregoing resolutioni,s.hereby approvc~. thi
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NAYES:
AYES:
ABSENT:
day of
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J.ty A orney
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CITY CLERKS CFfiCC; r ~"j:
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Landscape Architecture
Environmental Planning
June 26, 1979
Client: City of San Bernardino
C.D.A. Project Number 9.79
PRELIMINARY COST ANALYSIS
FOR
DELMANN HEIGHTS PARK
SITE WORK
12,220 c.y. Rough Grading @ f .80/c.y. I 9,780.00
i" 21 Acre Clearing and Grubbing @ 200.00/Acre 4,200.00
SITE WORK TOTAL: $ 13,980.00
PLANTING
580,855 s.f. Soil Preparation and Fine Grading @ $ .15/s.f. $ 87,130.00
520,045 s.f. Hydroseeded Turf @ $ .06/s.f. $ 31,205.00
60,810 s.f. Ground Cover from Rooted Cuttings @ $ .15/s.f. $ 9,125.00
18 5 Gallon Vines @$ 15.00/ea. $ 270.00
185 5 Gallon Shrubs @ $ 11.00/ea. $ 2,035.00
335 5 Gallon Trees @ $ 12.00/ea. $ 4,020.00
480 15 Ga 11 on Trees "@"'$ . 55.00/ea. $ 26,400.00
30 24" Box Trees @ $ 200.00/ea. $ 6,000.00
15 . 36" Box Trees @ $ 375.00/ea. $ 5,625.00
PLANTING TOTAL: $ 171,810.00
IRRIGATION
580,855 s. f.
HARDSCAPE
72,930 s.f.
61,410 s.f.
1,595Lf.
950 c.y.
5,925 Lf.
Automatic
@ $
.35/s.f. $ 203,300.00
Concrete Paving
Asphaltic Concrete
Concrete Mow Strip
Play Sand
Concrete Parking Curb
@ $ L50/s.f.
@ $ l.50/s.f.
@ $ l.50/Lf.
@ $ 16.00/c.y.
@ $ 4.00/Lf.
HARDSCAPE TOTAL:
$ 109,395.00
$ 92,115.00
$ 2,395.00
$ 15,200.00
$ 23,700.00
$ 242,805.00
1599-A4 SUDOrior A.... Costa M_. Calif. 92627. (714) 645-5161/ 17141 546-4917
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June ~ 1979
Client: City of San Bernardino
C.D.A. Project Number 9-79
PRELIMINARY COST ANALYSIS FOR
DELMANN HEIGHTS. PARK
SITE. AMENITIES
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Page Two
. .... . .., -.. . ...
.RESTROOM.BUIlDING (Two Story, 860 s.f.) @ $...,.;..6&.OOjs.f.
SITE'FURNISHINGS
12,410 s.f.
2
28
PARK FURNITURE
20
6
2
25
15
15
WALLS'AND.FENCES
Wood Overhead
Wood Bridges
Street Bollards
@ $:B.OOjs.f.
@ $2,500.00
@ $ 65.00jea.
SITE FURNISHINGS TOTAL:
Benches @ $
Drinking Fountain (Standard)@ $
Drinking Fountain
(Handicapped) @ $
Trash Cans @ $
Bike Racks (7 Space) @ $
Picnic Tables @ $
220 l.f. 24' Racquetball Walls
(Tilt up) .
2001.f. 12' Bleacher Wall
3,875 l.f. 6' Perimeter Wall wj
Pilaster
450 1. f. 6' C. L. F.
WATER FEATURES
17,215 s.f.
800 1. f .
Ponds
Streams
Fountain
Spray Pool
175.00jea.
400.00jea.
650.00jea.
75.00jea.
150.00jea.
350.00jea. .
PARK FU..RJ!~TURE TOTAL:
@ $ l20.00jl.f.
@ $ 100.00jl.f.
@ $ 35.00jl.f.
@ $ 5.00j1.f.
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$ 55,900.00
$ 99,280.00
$ 5,000.00
$' . '1 ~820.00
$ 106,100.00
$ 3,500.00
$ 2,400.00
$ 1,300.00
$ 1,875.00
$ 2,250.00
$ '5~250.00
$ 16,575.00
$ 26,400.00
$ 20,000.00
$ 135,625.00
$ .2;250.00
WALLS AND FENCES TOTAL: $ 184,275.00
@ $ 5.00js.f.
@ $ 25.00j1.f.
Allow
A 11 ow
WATER FEATURES TOTAL:
$ 86,075.00
$ 20,000.00
$ 5,600.00
$. 8~000.00
$ 119,675.00
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Page Three
June 26, 1979
Client: City of San Bernardino
C.D.A. Project Number 9-79
PRELIMINARY COST ANALYSIS FOR
DELMANN HEIGHTS.P.ARK
SPORTS EQUIPMENT
22,300 s.f.
15,650 s.f.
2
2
1
2 Sets
1,750 l.f.
SECURITY LIGHTING
@ $ .25/s.f.
@ $ .30/s.f.
@ $1l.000.00/ea.
@ $25,000.00/ea.
@ $ 6,000.00/ea.
@ $ 175.00/Set
. @ $ 25.00/1. f.
Allow
SPORTS EQUIPMENT:
80 @ $ 750.00/ea.
Cinder Track
Jogging Track
Basketball Courts
Tennis Courts
Volleyball Court (Concrete)
Volleyball Equip. (Sand)
Bleachers
Play Equipment
PROJECT TOTAL:
90 DAY MAINTENANCE
580.855 s.f.
@ .01/s.f./Month x 3 Months
-/-
Prepared By:
Checked By:
Date:
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$ 5.575.00
$ 4,695.00
$ 22,000.00
$ 50,000.00
$ 6,000.00
$ 350.00
$ 43,750.00
.$ 7,500.00
$ 139,870.00
$ 60,000.00
$ 1.314.290.00
$ 17 ,425.00
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'CITY OF SAN BEIOjAROINOO- MEMORANOlit
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To
~bject
Mayor W. R. "Bob" Holcomb
Expansion Of Recreation Facilities
From Council Office
Da~ August 2, 1984
Approved
Date
Mayor, I invite your attention to the attached petitions which
have been signed by folks expressing a strong desire for expansion
of the Delmann Heights recreation facilities to include design, con-
struction and maintenance of an "Olympic style track and field event
facility. "
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The feasibility of bringing this request to fruition is possible
only if we can prOduce positive evidence of city-wide use and par-
ticipation because of the cost involved. Also, I am prepared to
solicit private partnership sponsors; either private sponsorship of
a single entity to enjoy recognition thereof, or "matching private/
public funds" for the entire facility.
Request early meeting with you on this important issue and to
insure optimum timing of final decision. Thank you for your
consideration.
DAN FRAZIER
Councilman, Sixth Ward
DF:ej
Attachment:
Original petitions
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JUN 6 1985
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WE THE UNDERSIGNED. BEING RESIPENCE OF THE SAN BERNARDINO
INLAND EMPIRE. RESIPING IN THE DELHlNWHEIGHTS COMMUNITY CENTER
AREA. DO HEREBY PETITION THE PARKS AND RECREATION DIVISION OF
SAID CITY FOR THE INSTALLATION OF AN ATHLETIC TRACK. THE TRACK
TO SERVE THE PURPOSES OF A PLACE FOR THE YOUTHS OF THE SAIP CITY
TO HAVE A PLACE TO TRAIN FOR SPORTS TEAMS. RUNNING. JOGGING.
WALKING. AND ETC. AND FOR THE USE OF OTHER COMMUNITY MEMBERS.
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ZIP CODE
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. WE THE UNDERSIGNED. BEING RESIDENCE OF THE SAN BERNARDINO
INLAND EMPIRE. RESIDIMG IN THE DELMlNffHEIGHTS COMMUNITY CENTER
AREA. DO HEREBY PETITION THE PARKS AND RECREATION DIVISION OF
SAID CITY FOR THE INSTALLATION OF AN ATHLETIC TRACK. THE TRACK
TO SERVE THE PURPOSES OF A PLACE FOR THE YOUTHS OF THE SAID CITY
TO HAVE A PLACE TO TRAIN FOR SPORTS TEAMS. RUNNING. JOGGING.
IlIALKING. AND ETC. AND FOR THE USE OF OTHER COMMUNITY MEMBERS.
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AREA, PO HEREBV PETITION THE PARKS AND RECREATION DIVISION OF
SAIP CITY FOR THE INSTALLATION OF AN ATHLETIC TRACK. THE TRACK
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