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HomeMy WebLinkAboutR12-Parks and Recreation I .. // /1'1'/' :',(' ./' ~ . ' ,.'~. -.... e.Q- OF SAN BI!RNARDOo - REQUOT FOR COUNCIL AC~,~ON From: ANNIE F. RAMOS, DIRECTOR Subject: ADOPT A RESOLUTION APPROVING MONTH TO MONTH EXTENSIONS OF AGREEMENTS AND Dept: PARKS, RECREATION AND COMMUNITY SERVICES PAYMENTS FOR SOCIAL SERVICE PROGRAMS Date: AUGUST 29, 1986 Synopsis of Previous Council action: August 18, 1986 Department Budget approved with reduced levels of funding for Social Service programs, Council approved reinstatement of funding for Social Service programs to 1985-86 levels on a month to month basis for three months until further direction from the Council; funds to come from CDBG Contingency Account. August 1, 1986 Recommended motion: Adopt the Resolution. -(2...( J. ~~~. 519 ature " Contact penon: Annie Ramos Phone: 5030 Supporting data attached: Staff Report FUNDING REQUIREMENTS: Amount: Ward: Source: Finance: Council Notes: ~..J/1 I;' i/';~Z;.( (( ,.,...- - ~,-_,,~ ; iL. 75-0262 Agenda It t< - !;2... 4 <<, 'CI-o OF SAN BERNARDOO - REQUOT FOR COUNCIL ACOoN STAFF REPORT At their August 18, 1986 meeting, the Mayor and Common Council approved the reinstate- ment of funding for the Social Service programs at the 1985-86 level on a month to month basis for a period of three months, until further direction from the Council. Funding will include the Boys' Club, Family Service Agency, Merri-Mixers, Frazee Center, Rolling Start and the four programs of Casa Ramona, with funds to come from 1985-86 CDBG Contingency Account. Following is a summary of funding requirements for the three (3) months period July- September 1986: Needed 3 Months Budgeted to Needed on Funding Program 1985-86 1986-87 Restore Monthly Basis By CDBG Ramona Drop-In $ 40,501 $27,026 $13,475 $1,348.00 $4,044.00 Casa Ramona Programs: Emergency Food & Medical 7,866 5,160 2,706 225.50 676.50 Senior Citizen 8,209 5,385 2,824 235.33 705.99 Supportive Service 9,978 6,546 3,432 286,00 858.00 Boys' Club 16,396 10,756 5,640 470.00 1,410.00 Family Services 22,448 14,726 7,722 643.50 1,930.50 Merri-Mixers 2,967 1,947 1,020 85.00 255.00 Frazee Community Center 7,000 4,592 2,408 200.66 601. 98 Rolling Start, Inc. 7,594 4,982 2,612 217.66 652.98 $122,959 $81,120 $41,839 $3,711.65 $8,438.58 Previous year contracts need to be extended on a month to month basis so that payments may be authorized. Recommend approval of the resolution extending the contracts and payments on a month to month basis. 75-0264 o o o o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AMENDMENT TO AGREEMENTS WITH THE BOYS' CLUB OF SAN BERNARDINO, INC., FAMILY SERVICES, MERRI-MIXERS, FRAZEE COMMUNITY CENTER, ROLLING START, INC., AND CASA RAMONA, INC., RELATING TO A REINSTATEMENT OF FUNDING FOR THESE SOCIAL SERVICES PROGRAMS AT THE 1985-1986 LEVEL ON A MONTH-TO-MONTH BASIS FOR A PERIOD OF THREE MONTHS. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City an Amendment to Agreement with Boys' Club of San Bernardino, Inc., Family Services, Merri-Mixers, Frazee Community Center, Rolling Start, Inc., and Cas a Ramona, Inc., relating to a reinstatement of funding for these social service programs at the 1985-1986 level on a month-to-month basis for a period of three months, copies of which are attached hereto, marked as Exhibits "A" through "G", respectively, and incorporated herein by reference as fully as though set forth at length. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, day of , 1986, by the he Id on the following vote. to wit: Council Members AYES: NAYS: ABSENT: City Clerk c o 1 o o The foregoing resolution is hereby approved this 2 day of 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 , 1985. Approved as to form: ~1h9~ ty ttorney Mayor of the City of San Bernardino . 2 c o o ,0 1 AMENDMENT TO AGREEMENT 2 (Community Service Organization) 3 THIS AMENDMENT TO AGREEMENT is entered into effective as of 4 July 1, 1986, at San Bernardino, California, between the CITY OF 5 SAN BERNARDINO, a municipal corporation, referred to as "City", 6 and BOYS' CLUB OF SAN BERNARDINO, INC., a nonprofit community 7 service organization, referred to as "Service Organization". 8 City and Service Organization agree as follows: 9 1. Recitals. 10 A. City and Service Organization entered into an 11 agreement on November 15, 1984, relating to providing space for 12 programs benefiting the youth of the community. 13 B. City and Service Organization now desire to amend 14 the agreement to provide for a month-to-month extension of the 15 Agreement pending further action of the Mayor and Common Council. 16 2. Amendments. 17 A. The term of the agreement is extended mcnth-to-month 18 commencing July 1, 1986, and continuing to such date as may be 19 determined by the Mayor and Common Council. 20 B. City shall pay to Service Organization actual costs 21 not to exceed ONE THOUSAND THRE HUNDRED SIXTY-SIX DOLLARS AND 22 "THIRTY-THREE CENTS ($1,366.33) for any month during which this 23 amendment continues in effect upon presentation to the City of an 24 invoice itemizing the expenses incurred by Boy's Club of San 25 Bernardino, Inc., for operation of the above-cited programs. 26 City shall forthwith make payment to the Boys' Club of San 27 Bernardino, Inc. 28 3. Other Provisions. All other terms, conditions and EXHIBIT A o o o o 1 covenants of said agreement shall remain the same and be in full 2 force and effect. 3 DATED: 4 CITY OF SAN BERNARDINO ATTEST: 5 6 7 8 9 10 By Mayor City Clerk BOYS' CLUB OF SAN BERNARDINO, INC. By Title 11 Approved as to form: 12 ~:i:::tl'4//~v 13 ty ttorney 14 15 16 17 18 19 20 21 22 " 23 24 25 26 27 28 2 ~ ' c o o 01 .; 1 AMENDMENT TO AGREEMENT 2 (Community Service Organization) 3 THIS AMENDMEKT TO AGREEMENT is entered into effective as of 4 July 1, 1986, at San Bernardino, California, between the CITY OF 5 SAN BERNARDINO, a municipal corporation, referred to as "City", 6 and FAMILY SERVICE AGENCY, a nonprofit community service 7 organization, referred to as "Service Organization". 8 City and Service Organization agree as follows: 9 1. Recitals. 10 A. City and Service Organization entered into an 11 agreement on November 15, 1984, relating to counseling and mental 12 health services, transportation to and from medical appointments, 13 assistance with social security problems, home problems, etc., 14 for senior citizens. 15 B. City and Service Organization now desire to amend 16 the agreement to provide for a month-to-month extension of the 17 Agreement pending further action of the Mayor and Common Council. 18 2. Amendments. 19 A. The term of the agreement is extended month-to-month 20 commencing July 1, 1986, and to such time as further action may 21 be taken by. th. Mayor and Common Counc i 1 . 22 B. City shall pay to Service Organization actual costs 23 not to exceed ONE THOUSAND EIGHT HUNDRED SEVENTY DOLLARS AND 24 SIXTY-SIX CENTS ($1,870.66) for any month during which this 25 amendment continues in effect upon presentation to City of an 26 invoice itemizing the expenses incurred by Family Service Agency 27 for the operation of the above-cited programs. City shall 28 forthwith make payment to FAMILY SERVICE AGENCY. EXHIBIT R o "'It o o o 1 3. Other Provisions. All other terms, conditions and 2 3 4 5 6 7 8 covenants of said agreement shall remain the same and be in full force and effect. DATED: CITY OF SAN BERNARDINO ATTEST: By Mayor City Clerk FAMILY SERVICE AGENCY 9 10 By 11 Title 12 Approved as to form: 13 ~Wu:cV 14 City Attorney 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2 o o o o 1 AMENDMENT TO AGREEMENT 2 (Community Service Organization) 3 THIS AMENDMENT TO AGREEMENT is entered into effective as of 4 July 1, 1986, at San Bernardino, California, between the CITY OF 5 SAN BERNARDINO, a municipal corporation, referred to as "City", 6 and MERRI-MIXERS, a nonprofit community service organization, 7 referred to as "Service Organization". 8 City and Service Organization agree as follows: 9 1. Recitals. -- 10 A. City and Service Organization entered into an 11 agreement on November 15, 1984, relating to providing 12 transportation for the ambulatory developmentally disabled adult 13 with growth promoting experiences designed to achieve 14 normalization and to develop each individual's capacity through 15 community interaction, development of motor skills and social 16 awareness, and administration of the program. 17 B. City and Service Organization now desire to amend 18 the agreement to provide for a month-to-month extension of the 19 Agreement pending further action of the Mayor and Common Council. 20 2. Amendments. 21 A. The term of the agreement is extended month-to-month 22 commer,c ing July 1, 1986, and continuing to such time as shall be 23 determined by the Mayor and Common Counc i 1. 24 B. City shall pay to Service Organization actual costs 25 not to exceed TWO HUNDRED FORTY-SEVEN DOLLARS AND TWENTY-FIVE 26 CEKTS ($247.25) for any month during which this amendment 27 continues in effect upon presentation to the City of an invoice 28 itemizing the expenses incurred by Merri-Mixers for operation of EXHIBIT r. o o o o 1 the above-cited programs. City shall forthwith make payments to 2 Merri-Mixers. 3 3. Other Provisions. All other terms, conditions and 4 covenants of said agreemeLt shall remain the same and be in full 5 force and effect. DATED: CITY OF SAN BERNARDINO ATTEST: By Mayor MERRI-MIXERS 11 12 13 14 By Title Approved as to form: 15 ~~/cv 16 C ty ttorney 17 18 19 20 21 '. 22 23 24 25 26 27 28 2 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 li'I:ll '1 o o o AMENDMENT TO AGREEMENT (Community Service Organization) THIS AMENDMENT TO AGREEMENT is entered into effective as of July 1, 1986, at San Bernardino, California, between the CITY OF SAN BERNARDINO, a municipal corporation, referred to as "City", and FRAZEE COMMUNITY CENTER, a nonprofit community service organization, referred to as "Service Organization". City and Service Organization agree as follows: 1. Recitals. A. City and Service Organization entered into an agreement on November 15, 1984, relating to providing emergency assistance of food, clothing, medical and referrals to individuals in dire need. B. City and Service Organization now desire to amend the agreement to provide for a month-to-month extension of the Agreement pending further action of the Mayor and Common Council. 2. Amendments. A. The term of the agreement is extended month-to-month commencing July 1, 1986, and continuing to such time as determined by the Mayor and Common Council. B. City shall pay to Service Organization actual costs "not to exceed FIVE HUNDRED EIGHTY-THREE DOLLARS AND THIRTY-THREE CENTS ($583.33) for any month during which this amendment continues in effect upon presentation to the City of an invoice itemizing the expenses incurred by Frazee Community Center for operation of the above cited programs. City shall forthwith make payment to Frazee Community Center. 3. Other Provisions. All other terms, conditions and EXHIBIT [) o II .. o o o 1 covenants of said agreement shall remain the same and be in full 2 force and effect. 3 DATED: 4 CITY OF SAN BERNARDINO ATTEST: 5 6 7 8 9 10 By Mayor City Clerk FRAZEE COMMUNITY CENTER By Title 11 ,Approved as to form: C~~~v 12 13 14 15 16 17 18 19 20 21 . . ~ ~ 22 .' 23 24 25 26 27 28 2 o o o o 1 AMENDMENT TO AGREEMENT 2 (Commmunity Service Organization) 3 THIS AMENDMENT TO AGREEMENT is entered into effective as of 4 July 1, 1986, at San Bernardino, California, between the CITY OF 5 SAN BERNARDINO, a municipal corporation, referred to as "City", 6 and ROLLING START, INC., a nonprofit community service 7 organization, referred to as "Service Organization". 8 City and Service Organization agree as follows: 9 1 . Recitals . 10 A. City and Service Organization entered into an 11 agreement on November 21, 1984, re lating to providing the 12 following services to the deaf: a relay service; information and 13 a referral service, with up to date infor~ation; training on use 14 of T.D.D. and use of sign language. 15 B. City and Service Organization now desire to aw.end 16 the agreement to provide for a month-to-month extension of the 17 Agreement pending further action of the Mayor and Common Council. 18 2. Amendments. 19 A. The term of the agreement is extended month-to-moLth 20 commencing July 1, 1986, and to such time as further action may 21 be taken by the Mayor and Common Council. 22 B. City shall pay to Service Organization actual costs 23 not to exceed SIX HUNDRED THIRTY-TWO DOLLARS AND EIGHTY-THREE 24 CENTS ($632.83) any month during which this amendment continues 25 in effect upon presentation to City of an invoice itemizing the 26 expenses incurred by Rolling Start for the operation of the 27 above-cited programs. City shall forthwith make payment to 28 Rolling Start. EXHIBIT E o o o o 1 3. Other Provisions. All other terms, conditions and 2 covenants of said agreement shall remain the same and be in full 3 force and effect. 4 DATED: 5 CITY OF SAN BERNARDINO ATTEST: 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 By City Clerk Mayor ROLLING START, INC. By Title Approved as to form: ~#A~ C ty torney ~ 2 , , .. o o o o 1 AMENDMENT TO AGREEMENT 2 (Community Service Organization) 3 THIS AMENDMENT TO AGREEMENT is entered into effective as of 4 Septemb~r 1, 1986, at San Bernardino, California, between the 5 CITY OF SAN BERNARDINO, a municipal corporation, referred to as 6 "City", and CASA RAMONA, INC., a nonprofit community service 7 organization, referred to as "Service Organization". 8 City and Service Organization agree as follows: 9 1. Recitals. 10 A. City and Service Organization entered into an 11 agreement on November 15, 1984, relating to operating and 12 maintining the Casa Ramona Center, including the coordination of 13 existing services as well as new program development. 14 B. City and Service Organization now desire to amend 15 the agreement to provide for a month-to-month extension cf the 16 Agreement pending further action of the Mayor and Common Council. 17 2. Amendments. 18 A. The term of the agreement is extended month-to-month 19 ccmm~ncing September 1, 1986, and to such as further action may 20 be taken by the ~ayor and Common Council. 21 B. City shall pay to Service Organization an additional 22 sum of TWO THOUSAND ONE HUNDRED SEVENTY-ONE DOLLARS AND EIGHT 23 CENTS ($2,171.08) for any month during which this amendmer.t 24 continues in effect upon presentation to City of an invcice 25 itemizing the expenses incurred by Cas a Ramona, Inc. for the 26 operation of the above-cited progras. City shall forthwith make 27 payment to Casa Ramona, Inc. 28 3. Other Provisions. All other terms, conditions and EXHIBiT F o 1 ' o o o 1 covenants of said agreement shall remain the same and be in full 2 force and effect. 3 DATED: 4 CITY OF SAN BERNARDINO ATTEST: 5 6 7 8 By Mayor City Clerk CASA RAMONA, INC. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 By Title Approved as to form: ~~/'d-' C ty torney 26 27 28 2 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 L _' J o 0 I 01 AMENDMENT TO AGREEMENT (Drop-In Center) THIS AMENDMENT TO AGREEMENT is made and entered into effective July 1, 1986, by and between the CITY OF SAN BERNARDINO, a municipal coq:oration, ("City"), and CASA RAMOtiA, INC., a California nonprofit corporation, ("Casa Ramona"). The parties agree as follows: 1 . Rec itals . (a) City and Casa Ramona entered into an agreement on August 18, 1983, for the operation of a drop-in center known as "Ramona Drop-In Center" located at 1524 West 7th Street. (b) The parties desire to amend the agreement to provide for a month-to-month extension of the agreement pending further action of the Mayor and Common Council. 2. Term. The term of the agreement is extended month-to- month, commencing July 1, 1986, and to such time as shall be determined by the Mayor and Common Council. 3. Payment. During the term of this amendment, City agrees 19 to pay to Casa Ramona actual costs of operation, not to exceed 20 the sum of THREE THOUSAND THREE HUNDRED SEVENTY-FIVE DOLLARS AND 21 EIGHT CENTS ($3,375.08) each month in which this amendment is in 22 force, upon presentation to City of a monthly invoice itemizing 23 the expenses incurred by Cass Ramona for, or to be incurred for, 24 the operation of the drop-in center, City shall forthwith make 25 payment to Casa Ramona. 26 4. Other Provisions. All other terms, conditions and 27 covenants of the agreement, as amended, shall remain the same and 28 be in full force and effect. EXHIBIT C; Jill - , , o o o o