No preview available
HomeMy WebLinkAbout25-Police Department 'f~TY. OF SAN BER:~ARDINO 0- MEMORANDUM To Subject Approved Donald J. Burnett, Chief of Pol ice Mayor and Counci 1 REC'D.-AD~IJol. DFFfrom City of San Bernardino Board of Pol i19f!S AUG 13 r~!1): 91ate Commissioner's Report on Community Service Offices August 12, 1986 Date I have had an opportunity to review the Pol ice Conrnissioners, dated July, 1986 Servi ce Offi ces. completed report of the Board of concerning the Pol ice Corrmunity Referring to the reconrnendations listed on the last two pages report, I will conrnent on each one: 1. I agree that a standard name is appropri ate for the area offi ces, and I prefer "Pol ice Conrnunity Service Office." . -u Standard signs are a good way to provi de di rect i on to the \.,) Conrnunity Service Offices as well as informing the citizens of their existence. 2. 3. If it is within the budget format, I would like to have a budget for each area as components of the Pol ice Department's overall budget. If tilh ;s acceptable to other affected departments, I will present thi s budget .. concept in the Police Department's 87/88 budget proposal. 4. Further definition of the area conrnanders' accountability and responsibilities may be in order. All job duties and responsibilities of assignment/functions are expected to be reduced to writing this fiscal year following final budget approval and reorganization of the department. 5. Automobil es are desi red by the area conrnanders. However, fiscal constraints have prohibited this consideration. Presently, they drive a vehicle that is available, if one is available. Beepers are being pursued for numerous personnel due to FLSA, including the area conrnanders. /6. Host area conrnanders maintain pocket calendars and desk ca 1 endars in thei r respect i ve offi ces. The Pol; ce Assistants are aware of the area conrnanders'. schedule. I believe this area is well covered presently. !. The sign off of "fix-it tickets" is currently the subject of pol icy and procedure review. City Yard mechanics are interested in getting out of that responsibility, and the Pol ice Department's Traffic Unit is currently studying a lternat i ves. (.ry ~ ~# l! -..'iU) 'V~ ~ cO ;-;"1 ofct:he ~ C1 ..n _::"1 ~ ~2 _.~~ w ."" Vol ---:. ~f ~"Ji.s\ ~ ,. ~ (J1t".,R r/'r' "...... ~v'o--l~~1 ,.,...l ~l)~ ~/,.4. AsJ '01- f ~ S'7..& os;. , 2,'5 - J o "ayor ~ Cbunci 1 ~age 2 August 12, 1986 o o 8. A logistical problem presents itself related to citizens obtaining copies of reports at Conrnunity Service Offices. The person would have to pay the required fee one day and return the next day to the Conrnunity Service Offices for the copy of the report. I f the person dri ves to the Pol ice Department, they may pay the fee and obtai n the report in one trip. An accountability problem also develops when money is hand1eG in seven different locations. Laws prohibiting/allowing the release of police reports are complex, and only a select few in the Police Department maintain an up-to-date knowledge of these laws. The rest of us rely heavily on their knowledge and advice. The~e are many problems associ- ated with attempting to release reports at outlying 1 ocat ions. However, th is reconmendat i on wi 11 be gi ven consideration. ~6- . .. 9. I am told that we had Conmunity Service Offices open after 5:00 p.m., however, the use of the Conmunity Service Offi ces after that time di d not justify remai ni ng open later than 5:00 p.m. I intend to follow through on this reconmendation, and I can adjust the hours of the Conmunity Service Offices to include .some hours on Satu rdays. I do not bel i eve that bei ng open on Sunday . wi 11 be necessary to properly serve the conmunity, nor do I believe the Conmunity Service Offices should be open on holidays. s~ ~~.,. An educational and informational brochure on the Community Service Offices was designed and is pending approval at this time. 11. Some standard forms can be, and are used, by each Conmunity Service Office. The idea of conmunity-oriented pol ici ng, however, is that each area is different and, therefore, requi res different approaches to pol ici ng. It is expected that each area conmander will require certain unique logs and reports for his/her area to properly serve that area. I agree that wherever possible forms should be standard to accumulate and compare like information. 12. An inventory of furnishings for each Conmunity Service Office will be made available for each area conmander. The ownership of property and equi pment .wi 11 be accounted for as well. o f'J 4..r ~k~ 1-'0 ~ ~ ~f~ "';~ ." ~rr- I am impressed with the attitude and the work effort of the Board of Police Conrnissioners related to this task. The document provides .d!! o o ~'ayor & Counci 1 Page 3 August 12, 1986. information of value to the management group As noted above, the reconmendat ions of imPlem~ or considered. O~~ Chief of Police ' cgr cc: Ray Schweitzer .-/ . ~ , o o of the Pol ice Oepa rtment. the Conmission will be .'. - - o o o o ltECOMMENDATIONS 1. Standard name designated for area offices have been referred to as Store Fronts, Sub Stations, Ar.a Centers, Police Centers, Community Oriented Policing, Community Service Offices. During this report COP's Community Service Offices, and area offices as well as Centers, have been used. 2. Standard Signs - For increased visibility, directional siqns should be placed at least 1 block before Community Service Offices as well as at Community Service Offices. 3. A budget area by area be prepared by area commanders as a supplement to the budget presented annually to the Mayor and Council. C. Define role of area commanders and develop system of accountability and job responsibilities of area commanders. . S. Community Service Offices should be supplied with necessary tools "to do a good job". Recommend communications with area commanders be improved by use of beepers and autos. 6. Area commanders maintain a commanders calendar of assignments and community activities. 7. Suggestions have been made that Community Service Offices provide direct service t~ citizens. Recommend that City review its policy and authorize "fix-it" tickets to be signed off at any of the Community Service Offices. Obvious one - like headlight repaired, tail light been fixed, cracked windshield, things that are obvious and easily verified by anyone. 8. Recommend that citizens be able to obtain copies of auto accident reports at Community Service Offices. . 9. Change of service hours of Community Service Offices should be considered. Suggestions for service hours: 7:00 a.m. to 7:00 p.m., 7:00 a.m. to 9:00 p.m., holidays and weekends. 10. A thr~e-fold educational and information brochure on Community Service Offices be designed and written by Police Commission supported by Crime Prevention Unit. (Address line and service hours line left blank to save costs when location or service hours change.) Brochure could be distributed by offices, Police Officers, Police Assistants, Community Centers, City Library, etc. 11. Standard forms should be developed and used at Community Service Offices for all reports, daily logs, field logs, crime statistics, etc. Record keeping methods should be standardized. _ 4flII..1IIil .0 o o 12. Itemized list of costs and values of furnishings for Community Service Offices~ drawn from City storage (memo dated 2/5/86, Captain Bashaw), should be on file. A list of landlords'pro_ perty or equipment .on loan" should be listed. If these items were not available through landlords in future, this is a cost that should be anticipated. . .!. .;.;.: .--- . c , o