HomeMy WebLinkAbout36-Print Shop
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PRINT SHOP
BUSINESS CARDS
CITY LETTERHEAD
FLYERS
FORMS
MAIL ROOM
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The Print Shop is a Division
of the Finance Department.
PRINT SHOP
.
Director of Finance
Barbara Pachon
(2) Employees
PRINT SHOP
I ACCOUNT NUMBER: 62/-/21 FUND: CENTRAL SVCS I
ABOUT THE DIVISION
Under the direction of the Purchasing Manager, the Print Shop operates as an internal service
fund; it provides printing services and covers its operational costs in charge-backs to City
Departments. The Print Shop is responsible for providing support related to various printed
products including business cards, letterhead, fI yers and forms. In addition, the Print Shop is
responsible for all sorting, distribution and stamping of all outgoing mail and sorting and
distribution of inter-office mail.
EXPENDITURES BY CATEGORY
2005 -06 2006-07 2007-08 2008-09
CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED
PERSONNEL 114,250 116,748 126,237 136,100
MAINTENANCE & OPERA TION 97,412 137,529 120,826 148,100
CONTRACTUAL SERVICES 5,606 3,491 4,417 5,000
INTERNAL SERVICE 6,121 6,023 5,239 5,100
CAPITAL OUTLAY 292 0 0 0
DEBT SERVICE 0 (58,637) 0 0
CREDIT/BILLABLES 0 0 0 0
TOTAL 223,682 205,155 256,719 2 94,3 00
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PRINTSHOP
2007-08 ACCOMPLISHMENTS
,/ Utilized new equipment to its fullest capacity.
,/ Increased black & white copy output by 10%.
,/ Upgraded color copier equipment.
2008-09 KEY GOALS
~ Provide full mail, printing and copier services to all City Departments.
~ Research best option for City to upgrade existing equipment.
~ Network Printshop equipment to accept jobs digitally from user departments.
~ Investigate new types of printing services (ie. graphic design).
~ Actively market Print Shop capability and services to City Departments.
~ Install typesetting program to offer form and template services.
DID YOU KNOW?
>- Printshop staff process approximately 1,000 pieces of mail daily.
>- The Printshop averages 350,000 copies per month.
>- The Printshop prints approximately 7,000 business cards per month.
>- The Printshop offers these services:
Typesetting
Budget Books.
Large projects.
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PlJND 621 CBNTRAL SBllVICBS PlJND
ACCOUN'l' OBJ'BC'l' &; TITLB
BDBlIDITURB BtJDCDT LnfJ: ITBJI DBTAJ:L
:FISCAL YBAR 2008-2009
DIVISION 123 PDOUfCB.PRINT SHOP
ACTUAL 2005-06
ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008.09
5011 SALARIES PERM/FULLTIME
5026 PERS RETIREMENT
5027 HEALTH & LIFE INSURANCE
5028 UNEMPLOYMENT INSURANCE
5029 MEDICARE
TOTAL PBllSONN1!:L SBRVICBS
5111 MATERIALS & SUPPLIES
5112 SMALL TOOLS &: EQUIPMENT
5122 DUES &: SUBSCRIPTIONS
5171 RENTALS
51 n EQUIPMENT MAINTENANCE
TOTAL XA:IH'l'BHAHCB Ie OPBRATION
5505 OTHER PROFESSIONAL SERVICES
TOTAL CONTRACTUAL SBllV:ICBS
5601 GARAGE CHARGES
5602 WORKERS COMPENSATION
5603 LIABILITY
5605 TELEPHONE SUPPORT
5612 FLEET CHGS - FUEL
TOTAL INTBRNAL SBRV:ICB CHARGBS
TOTAL
91,758 92,220 96,794 99,100
13,355 14,706 19,113 21,200
8,113 8,793 9,256 14,200
22' 230 242 200
7.4 7" 832 1,400
114..250 116,74.8 126,237 136,100
68,276 71,688 67,536 79,900
0 .67 0 0
150 150 150 200
1,582 2,452 4,324 5,600
27,404 62,273 48,815 62,400
97."12 137,529 120,826 1018,100
5,606 3,491 4,417 5,000
5,606 3,491 4,4.17 5,000
0 541 0 0
5,200 4,400 4,400 3,800
800 1,000 800 800
0 0 3. 500
121 82 0 0
6,121 6,023 5,239 5,lOO
223.390 263,791 256,718 294,300
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BUDGET - JUSTIFICATION
123 FINANCE-PRINT SHOP
621 CENTRAL SERVICES FUND
OBJ JUSTIFICATION
5111 COPIER SUPPLIES, PAPER, TAPE BINDER, DUPW MACHINE SUPPLIES
5122 ANNUAL DUES SUBSCRIPTION TO FRANKLIN OFFSET PRINTING CATALOG
5171 UNIFORM RENTAL FOR EMPWYEES AND POSTAGE MACHINE RENTAL
5172 EQUIPMENT MAINTENANCE FOR XEROX EQUIPMENT AND POSTAGEIMAIL EQUIPMENT
5505 NUMBERING, DIE CUTI1NG, SPECIAL ARTWORK, MAIL SERVICE, ETC.
5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND
BASED ON WSS HISrORY AND INDUSTRY STANDARDS.
5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, UABILITY
INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY cosrs RELATED TO TIllS FUND. BASED ON WSS
HISTORY AND INDUSTRY STANDARDS.
5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS
DMSION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED).
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