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Home My WebLink About33-Fleet Services "" FLEET SERVICES CITY VEHICLES COMPLIANT WITH EPA AND CARB REGULATIONS REHABILITATE CITY VEHICLES PREVENTIVE MAINTENANCE INSPECTIONS PURCHASES NEW/REPLACEMENT CITY VEHICLES j!l m !!l FLEET SERVICES Director of Public Services Ken Fischer Administration Maintenance (5) Employees (27) Employees FLEET SERVICES ACCOUNT NUMBER: 635-341 FUND: FLEET I ABOUT THE DIVISION I Under the direction of the Public Services Director, the Fleet Division is responsible for acquisition, service and maintenance for the City's vehicle and equipment fleet comprised of approximately 804 items. Fleet procures all City vehicles and equipment through the development of technical specifications. Final selection is based on life cycle costing and user requirements. EXPENDITURES BY CA TEGOR Y 2005-06 2006-07 2007-08 2008-09 CATEGORY A CfUAL ACTUAL PROJECfED ADOPTED PERSONNEL 1,812,207 2,090,741 2,372,918 2,258,200 MAINTENANCE & OPERA TION 4,106,132 4,509,487 5,441,175 4,432,700 CONTRACTUAL SERVICES 12,342 10,084 13,192 15,700 INTERNAL SERVICE 256,531 254,855 259,609 275,600 CAPITAL OUTLAY 1,259,594 843,20 I 731 ,670 380,000 DEBT SERVICE 521,867 557,92 8 616,834 746,300 TOTAL 7,968,672 8,266,297 9,435,398 8,108,500 293 FLEET DIVISION 2007-08 KEY ACCOMPLISHMENTS ./ Completed the bid process for the shop modifications to allow LNG/CNG vehicles to be repaired inside the enclosed equipment bays and acquired MSRC grant funding to offset the cost. ./ February 21,2008 LCNG Fuel Station Opening Ceremony. This fuel station also accepts credit cards from the general public as well as municipalities. ./ Purchased 2 CNG fueled combination vacuum/rodder sewer-cleaning trucks. ./ Staff completed the purchase of 16 LNG refuse vehicles. 2007-08 KEY GOALS y Develop a parts mark up that reflects the true costs of providing part services. Management Partners recommendation #72. ;.. Monitor the use of the shop loaner pool units during the next year to determine the best mix and number of units to offer. Management Partners recommendation #68. y Develop a sublet mark up that reflects the true cost of providing sublet service. Management Partners recommendation #75. y Monitor the use of central heavy equipment pool units during the next year to determine the type and number of units required. Management Partners recommendation #70. y Start construction/remodel of shop modifications to allow LNG vehicles to be required inside the enclosed equipment bays. DID YOU KNOW? y Fleet staff was awarded a $350,000 MSRC Grant to offset cost of garage modifications. y Fleet staff was awarded a $480,000 grant from MSRC to purchase 16 LNG refuse vehicles. ~ Fleet delivered a total of 778,62 I gallons of fuel to city departments during the 2007/2008 fiscal year; 336,294 gallons of Diesel, 299,615 gallons of Unleaded, 130,201 gallons of LNG, 12,511 gallons ofCNG. ~ Fleet generated over 10,000 service orders. ?q.1 PUND 635 FLBB'l' SBRVJ:CZS FUND ACCOUN'l' OBJJ:CT " TITLB BXPBlmI'l'URB B'UDGBT LIIfIl :ITmI DETAIL FISCAL YBAR 2008-2009 DXVXSION 34,1 FLBB't snvxczs AC."l'UAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007.08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PAR'I"l'IME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONNBL SERVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5113 MOTOR FUEL & LUBRICANTS 5122 DUES & SUBSCRI PTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5173 OUTSIDE VEHICLE MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5179 DUMP/WASTE FEES 5181 OTHER OPERATING EXPENSES 5188 CITY IN-HOUSE SERVICES TOTAL nI:NTDABCB " OPBRATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL COJrl'RAC'1'tfA SBRVXCBS 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL 5610 COMMUNICATION SHOP 5612 FLEET CHGS - FUEL TOTAL INTBRKAL SBRVICB ClU.JUDS 5701 MOTOR VEHICLES 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS 1,261,545 1,397,727 1,526,816 1,575,200 2,613 4,238 4,400 11,700 3,000 3,300 3,900 4,200 53,891 69,486 123,434 0 134,221 188,983 194,305 80,000 0 0 1,151 0 178,165 216,490 295,357 351,200 158,018 185,894 195,610 208,000 3,638 4,159 4,635 4,100 17,116 20,463 23,311 23,800 1,812,207 2,090,740 2,372,918 2,258,200 1,121,355 1,036,993 1,146,665 1,101,300 9,922 9,831 8,648 12,000 2,393,425 2,386,527 2,967,521 2,703,300 4,052 4,406 4,760 4,000 900 2,120 260 3,000 6,752 9,558 9,796 0 33,244 34,128 40,018 33,500 13,819 12,214 10,017 17,500 472,509 958,376 1,194,522 498,800 933 654 1,011 1,000 411 516 646 500 315 1,042 5,342 2,500 18,968 22,548 20,656 24,100 4,326 5,376 6,112 6,000 25,200 25,200 25,200 25,200 4,106,132 4,,509,487 5,441,175 40,432,700 11,132 8,799 11,550 12,200 1,210 1,285 1,642 3,500 12,34,2 10,08t 13, 192 15,700 29,447 33,076 32,360 56,600 66,400 56,400 63,900 71,900 20,000 23,900 18,200 18,700 12,600 12,500 9,800 12,000 12,529 12,044 14,975 13,000 64,327 71,072 67,750 66,000 27,301 23,215 23,196 18,000 4,822 3,842 4,503 3,400 4,700 5,400 8,400 6,000 14,405 13,407 16,525 10,000 256,531 2540,855 259,609 275,600 1,194,818 810,664 700,235 300,000 0 0 3,417 0 62,296 23,281 26,135 0 2,480 9,257 1,883 80,000 295 PlJHD 635 1'LBB'1' SERVICJlS PlJHD ACCOUNT OBJBC'l' " TJ:TLB KXPBHDJ:TtJRB BtJDGBT LJ:HB ITBM DBTAJ:L PISCAL YEAR 2008-2009 D:IVJ:SION 30&1 PLBJ:T SERVICJlS ACTUAL 2005-06 TOTAL CAPITAL OtJTLAY 5802 DEBT SERVICE INTEREST 5803 LEASE PAYMENTS TOTAL DOT SBRVICJI TOTAL 1,259,594 45,498 476,369 521,867 7,968,672 296 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 843,201 44,110 513,818 557,928 8,266,296 731,670 o 616,834 616,834 9,435,398 380,000 44,200 702,100 74.6,300 8,108,500 BUDGET - JUSTIFICATION 341 FLEET SERVICES 635 FLEET SERVICES FUND OBJ JUSTIFICATION 5111 TIRES, IlEA VY EQUIPMENT PARTS, REFUSE BODIES, UGHT EQUIPMENT PARTS, HYDRAUUCS PARTS, lmUlET SWEEPER PARTS. MOTORCYCLE PARTS, TURF EQUIPMENT PARTS, SUPPLIES 5112 MOU TOOL ALLOWANCE, MISCELLANEOUS SMALL TOOLS,BATI JUMP srARTBOXES, SI"EP LADDERS, BATI. LOAD TESTER, Ale LEAK DETECTOR. 5113 DIESEL FUEL, UNLEADED FUEL, LUBRICANTS, HIGH OCTANE MOTORCYCLE FUEL, CNG, LNG, PROPANE, CREDIT CARDS (OUT OF AREA FUEL) 5122 ASSOCIATION FEES, TECHNICAL PUBUCATIONS, BLUE BOOKS, CUMMINS SOFTWARE SUBSCRIPTION RENEW AI., WORLD TRANSPORTATION SUBSCRIPTION. FLEET COUNSEWR, ALL DATA SUBSCRIPTION. 5132 VEHICLE MAINTENANCE MGMT. CONFERENCE 5171 UNIFORMS, PARTS CLEANING MACHINES 5172 SHOP EQUIPMENT MAINTENANCE, FUELS SYSTEMS, TRUCK AND CAR WASH, WATER SOFTENER; SANTA FE WHISTLE MAINTENANCE; OVERHEAD CRANE INSPECTIONS. 5173 IlEA VY EQUIPMENT MAINTENANCE, UGHT EQUIPMENT MAINTENANCE, HYDRAUUCS MAINTENANCE, GLASS, TOWING 5174 srATE MANDATED FORMS AND MANUALS 5175 UPS, FEDEX, AND POsrAGE 517 6 COPIER MAINTENANCE AND SUPPLIES 517 9 CLARIFIER PUMPING, ANTIFREEZE RECYCLING, OIL FILTER RECYCLING, W ASI"E OIL RETRIEVAL 5181 OXYGEN & ACETIlYLENE, FIRE EXTINGmSHERS, MANUALS 5188 FACILITIES, BUILDING MAINTENANCE, AND VECTOR CONTROL 5502 GAS TAX REVENUE SERVICES 5505 HIGH TECH SECURITY SYSTEMS FOR FLEET OFFICES, DMV PHYSICALS 5601 CHARGES FROM CITY'S FLEET DMSION (INCLUDING srAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEmCLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED.) 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION cosrs (INLCUDING srAFF TIME) RELATED TO THIS FUND BASED ON LOSS lliSTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL cosrs (INCLUDING srAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, UABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND UABILITY cosrs RELATED TO TInS FUND. BASED ON LOSS HISTORY AND INDUSl'RY srANDARDS. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES cosrs (INCLUDING srAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFTWARE AND SUPPORT UTIIJZED BY DEPARTMENT. 297 BUDGET - JUSTIFICATION 341 FLEET SERVICES 635 FLEET SERVICES FUND OBJ JUSTIFICATION 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING SI"AFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5606 CHARGES FROM THE CITY'S \JTILITIES DIVISION (INCLUDING SI"AFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S ELECTRIC cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5607 CHARGES FROM THE CITY'S \JTILITIES DIVISION (INCLUDING SI"AFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S \JTILITIES DIVISION (INCLUDING SI"AFF TIME AND OVERHEAD) FOR TIUS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS cosrs (INCLUDING OVERHEAD AND SI"AFF TIME) RELATED TO TIllS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM TIlE CITY'S FLEET DIVISION (INCLUDING SI"AFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TIllS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 57 0 1 CITY VEHICLE REPLACEMENT 57 0 4 VARIOUS GARAGE EQUIPMENT REPLACEMENTIUPGRADES AS NEEDED. 5706 VAPOR RECOVERY SYSTEM FOR CITY'S GASOLINE FUEL ISLAND AS REQUIRED BY AQMD RULE 461 5802 FUEL SI"ATION DEBT SERVICE PAYMENT 5803 POLICE VEHICLE LEASE PAYMENTS 298