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Home My WebLink About13-Finance ... ... ~ z () m FINANCE ACCOUNT NUMBER: 001-120 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I The Finance Department is responsible for the City's financial planning (budgeting); accounting of the City's resources; fair and accurate reporting of the City's financial position; and management and control of all of the City's financial activities. Additionally, the Finance Department provides data and analysis to assist the City Manager, Mayor, and Common Council in formulating policies. The Finance Department provides the following support services to City Departments: accounting, accounts payable, payroll, purchasing, budgeting, and cash management. The Finance Department also administers the Printshop. EXPENDITURES BY DIVISION 2005 -06 2006-07 2007 -08 2 008-0 9 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 1,189,757 1,318,813 1,534,644 1,540,800 PURCHASING 146,506 127,760 104,748 113,800 TOTAL ],336,263 1,446.573 1,639,392 1,654,600 EXPENDITURES BY CATEGORY 2005 -06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,010,341 1,162,591 1,328,131 1,476,100 MAINTENANCE & OPERATION 32,981 35,022 39,776 46,200 CONTRACTUAL SERVICES 25,986 13,397 1,462 3,400 INTERNAL SERVICE CHARGES 266,955 233,489 270,024 183,700 CAPITAL OUTLA Y 0 2,073 0 0 DEBT SERVICE 0 0 0 0 CREDlT/BILLABLES 0 0 0 (54,800) TOTAL 1,336,263 1,446,573 1,639,392 1,654,600 128 FINANCE DEPARTMENT 2007-08 KEY ACCOMPLISHMENTS -t' Produced fiscal Year 2007-2008 final Budget. -t' Produced Fiscal Year 2006-2007 CAFR, financial Statements. -t' Updated financial system for Class and Compensation adjustments. -t' Updated financial system to be in compliance with new GASB 34 reporting requirements. -t' Revised method for completing budget salary and benefits information for departments. 2008-09 KEY GOALS ~ Research cost and feasibility of new financial software to replace outdated systems. ~ Review and begin implementation of feasible management audit recommendation. ~ Outreach to local business community to encourage greater participation in the City bidding process. ~ Integrate with County vcndor database for bidding lists and coordinate a more cooperative Purchasing with other Inland Empire Agencies. ~ Develop an on-going user friendly purchasing training program for internal customers. ~ Explore alternative procurcmcnt options to cnhance current levels of service. ~ Update existing and create new accounting policies. DID YOU KNOW? ~ The Finance Department processes approximately $120 million dollars annually In disbursements and $120 million dollars annually in receipts. ~ 20,000 accounts payable checks are processed annually (52 check registers annually) ~ 40,000 payroll checks are processed annually (two separate payroll cycles). ~ Purchasing processes approximately 1,700 purchase orders annually. ~ Accounting processes approximately 700 journal entries annually. 1?!1 JroRD 001 GDZRAL PUHD ACCOUN"l' OBJBCT " TITLB .xpmmITtJRB BVDCDT LID ITBII DII'1'AIL FISCAL ~ 2008~2009 DIVISION 121 P:r;NAHCB~ADIIIH'ISTRATIOH ACTUAL 2005~06 5011 SALARIES PERM/FULLTlME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBaSONHBL SBR.VICKS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5172 EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL KAIHTDIAHCB " OPBRATIOIf 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRAC'1'tJAL SBRVICBS 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL :IHTBRKAL SDVJ:CJ: CBAllCBS 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL otJTLAY 5910 CREDIT-FED & STATE PROG FUND TOTAL LJlSS, CRmITS/B:r;LLABLJlS TOTAL 669,481 1,300 4,350 o 3,551 71. 96,931 83,946 1,699 8,415 870,386 7,688 '35 1,414 1,689 51 '.2 8,837 6,321 1,054 27,671 24,046 1,940 2!5,986 261,800 3,913 265,713 1,189,7!57 130 ACTUAL 2006-07 PRQJBCTKD 2007-08 ADOPTBD 2008.09 793,473 1,800 7,800 o 73 71. 124,801 101,438 2,010 10,098 1,04.2,207 7,859 67 2,408 1,754 2,893 2.7 6,651 6,257 1,120 29,295 10,615 2,783 13,397 227,800 4,041 2U,8010 o 2,073 . 2,073 . . 1,318,813 . 909,243 966,400 1,550 1,200 9,600 10,200 8,980 36,000 693 5.. 1,506 0 173,570 207,300 111,575 133,700 2,329 2,600 11,817 14,600 1,230,86. 1,372,500 9,462 9,000 .,6 2,000 . 2.. 2,210 2,100 1,569 4,500 29. 500 8,951 8,400 7,269 7,000 2,694 3,100 32,86. 36.800 .2 2,400 1,380 1,000 1,662 3,.00 266,100 181,900 3,355 1,000 269,.55 182,900 0 0 . 0 0 -54,800 . -5.,800 1,!534.,64.4. 1,5010,800 . BUDGET - JUSTIFICATION 121 FINANCE-ADMINISTRATION 001 GENERAL FUND OBJ JUSTIFICATION 5111 GENERAL OmCE SUPPLIES, MATERIALS FOR DEPARTMENT, CALCULATORS, TYPEWRITERS 5112 SMALL OmCEEQUIP1IlENT, PAYROLLPR!NTER 5121 ADDmONAL ADVERTISING FOR VACANT POSmONS IN DEPARTMENT 5122 DUES FOR CSMFO, GFOA & NAGDCA 513 2 CSMFO, NAGDCA, GFOA, CAL-PERS ANNUAL SEMINARS. LIEBERT CASSIDY SEMINARS. 5172 MAINTENANCE AND REPAIR OF TYPEWRITERS, ADDING MACHINES, AND VARIOUS EQUIP1IlENT 5174 CASH RECEIPTS, INVOICES, SPECIAL PROJECT HANDOUTS, BUDGET MATERIALS, ACCOUNTS PAYABLE AND PAYROLL CHECKS 5175 ACCOUNTS PAYABLE CHECKS, INVOICES, CORRESPONDENCE, ETC. 517 6 COPY MACHINE PAYMENT AND PER COPY CHARGE 5502 PROFESSIONAL AND CONTRACTUAL SERVICESJTEMPORARY SfAFFING FOR SPECIAL PROJEcrs. 5505 DOCUMENT SHREDDING CONTRACT 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING SfAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON nTE OFEQUlPMNT. SOFI'WARE AND SUPPORT lITILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5910 CREDIT TO REFLECT SfAFF TIME CHARGED TO SBETA 131 rmm 001 GDBRAL I'U1ttl ACCOUBT OBJBCT {,; TJ:TLB BXPDDJ:'l'U1tB BUDGBT LJ:HB J:TBII DBTAJ:L FJ:SCAL YEAR 2008-2009 ACTUAL 2005-06 DJ:VJ:SJ:OK 122 PIJfANCI:-PtJJtCllASlNO 5011 SALARIES PERM/FULLTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PUSOBHIL SBRVICBS 5111 MATERIALS & SUPPLIES 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5172 EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL JlAIHTBHAHCB {,; OPBRA'1'ION 5601 GARAGE CHARGES 5605 TELEPHONE SUPPORT 5612 FLEET CHGS - FUEL '1'O'1'AL INTBRHAL SBllVJ:CB CHARGBS TO'l'AL ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008.09 132 107,566 92,056 15,656 14,680 15,813 13,063 269 230 650 355 139,9540 120,3840 953 1,744 1,262 1,975 130 130 1,450 0 0 0 290 236 635 822 591 819 0 0 5,310 5,727 0 543 1,119 1,022 122 84 1,2401 1,6409 lU,506 127,760 74,112 14,617 8,353 185 o 97.267 1,355 1,668 205 1,341 o 236 337 602 1,168 6.912 104,748 75,100 16,100 11,100 200 1,100 103.600 1,300 2,600 300 1,300 200 100 1,000 1,200 1,400 9.400 o 569 o o 800 o ... 800 113.800 BUDGET - JUSTIFICATION 122 FINANCE-PURCHASING 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS AND SUPPLIES SUCH AS PENs, PENCILS, ADDING MACHINE TAPE, VARIOUS SIZE ENVELOPES, SfAPLES, FORMS, ETC. 5121 BID ADVERTISING IN NEWSPAPER 5122 CALIFORNIA ASSOCIATION OF PUBLIC PURCHASING OFFICERS. 5132 CAPPO CONFERENCE 513 3 LOCAL TRAINING PUT ON BY THE PROFESSIONAL PURCHASING ORGANIZATIONS. 5172 TEK TIME PUNCH CLOCK MAINTENANCE 5174 COPYING, BINDING, PRINTING BID SPECIFICATIONS 5175 MAIL PURCHASE ORDERS, BIDS, CORRESPONDENCE, ETC. 5176 COPY MACHINE PAYMENT AND PER COPY CHARGE 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TO THIS DMSlON'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 133