HomeMy WebLinkAbout12-Facilities Management
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FACILITIES MANAGEMENT
UTILITIES
TELEPHONE
CUSTODIAL MAINTENANCE
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BUILDING MAINTENANCE
PARKING CONTROL
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FACILITIES MANAGEMENT
Director of Facilities Management
James Sharer
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Facilities
Administration
Parking .
Control
(1) Employee !.
(8) Employees
.See Internal Service Funds
Operating Budgets
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Custodial
Maintenance
Building
Maintenance
(12) Employees
(11) Employees
FACILITIES MANAGEMENT
ACCOUNT NUMBER: 001-320 FUND: GENERAL FUND
I ABOUT THE DEPARTMENT I
Facilities Management provides building maintenance and custodial services for 142 City owned
or leased buildings including: City Hall, Carousel Mall and the City Yards. The Department also
enforces parking regulations, issuing over 24,000 citations annually.
EXPENDITURES BY DIVISION
2005-06 2006-07 2007-08 2008-09
DIVISION ACTUAL ACTUAL PROJECTED ADOPTED
ADMINISTRATION 1 ,242,723 1,234,007 1,027,395 974,100
CUSTODIAL MAINTENANCE 1,100,378 1,107,172 1,104,571 1,070,500
BUILDING MAINTENANCE 1 ,097,904 1,577,341 1,429,095 1,227,200
PARKING CONTROL 313,363 366,560 432,956 456,800
VEHICLE ABATEMENT 220 0 0 0
TOTAL 3,754,368 4,285,080 3,994,017 3,728,600
EXPENDITURES BY CATEGORY
2005-06 2006-07 2007-08 2008-09
CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED
PERSONNEL 1,871,342 1,893,986 2,106,370 1,988,000
MAINTENANCE & OPERA TION 225,549 333,613 374,693 391,400
CONTRACTUAL SERVICES 513,371 701,155 530,271 496,800
INTERNAL SERVICE CHARGES 999,230 97 2,891 681,792 755,500
CAPITAL OUTLA Y 48,191 284,753 203,987 0
DEBT SER VICE 96,905 96,905 96,905 96,900
CREDITSIB I LLAB LES 0 1,777 0 0
TOTAL 3,754,588 4,285,081 3,994,017 3,728,600
118
FACILITIES MANAGEMENT DIVISION
2007-08 KEY ACCOMPLISHMENTS
.,/ Completed construction of the East Valley Regional CNG/LNG Station.
.,/ Replaced the HV AC units at Perris Hill Senior Center.
.,/ Renovated the ceiling at Villasenor Library
.,/ Continued to identify and implement energy savings projects.
2008-09 KEY GOALS
>- Rcnovate HV AC Units at Central Police Station
>- Install new generator at City Hall.
>- Develop daylight harvesting program for City Hall & Library.
>- Develop photovoltaic system project at the City Yards.
DID YOU KNOW?
>- Facilities Management Division maintains 142 City owned facilities.
y Completes over 5,000 maintenance work orders per year.
y Issues over 24,000 parking citations annually.
y Has custodial crews working throughout the city seven days per week.
1 1 !1
rmm 001 GBIfBlitAL rmm
Accomrr OBnC'r &: 'l'l:'l'LB
BXPDDIT1J1lB B'DDQBT LID I'l'BH DBTAl:L
PISCAL Y&AR 2008-2009
ACTUAL 2005-06
5011 SALARIES PERM/FULLTIME
5013 AUTOMOBILE ALLOWANCE
5014 SALARIES TEMP/PARTTIME
5026 PERS RETIREMENT
5027 HEALTH & LIFE INSURANCE
5028 UNEMPLOYMENT INSURANCE
5029 MEDICARE
TOTAL PBRSONNJIL SBKVI:CJlS
5111 MATERIALS & SUPPLIES
5122 DUES & SUBSCRIPTIONS
5131 MILEAGE
5132 MEETINGS & CONFERENCES
5133 EDUCATION & TRAINING
5171 RENTALS
5172 EQUIPMENT MAINTENANCE
5175 POSTAGE
5176 COPY MACHINE CHARGES
TOTAL MAIH'l'DIAHCB &; OPBRATIOH
5502 PROFESSIONAL/CONTRACTUAL SVCS
5505 OTHER PROFESSIONAL SERVICES
5507 FACILITIES SERVICES
TOTAL CONTRACTUAL SBRVI:CJ:S
5604 M.I.S. CHARGES - IN-HOUSE
5605 TELEPHONE SUPPORT
5606 ELECTRIC
5607 GAS
5608 WATER, SEWER, GEOTHERMAL
TOTAL Drl'BRBAL snvrcB CBAJtCDS
5703 COMMUNICATIONS EQUIPMENT
5706 ALTERATIONS & RENOVATIONS
TOTAL CAPl:TAL OUTLAY
5952 BILLABLE TO ECONOMIC DEVELOP
TOTAL LBSS: CRBDITS/BILLABLBS
TOTAL
161,101
3,600
29,256
23,473
16,453
485
2,742
237,110
17,094
o
525
o
425
51
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22'
68.
19,012
20,000
5,278
27,708
52,985
32,400
44,354
781,156
8,416
41,708
908.0340
3,534
22,048
25.582
1,2402,723
120
DIVISION 321 PAC AJJKIH/CrrY HALL/MAL
ACTUAL 2006-07 PROJBC'l'BD 2007-08 ADOPTED 2008-09
o
181,232 196,268 197,500
4,500 5,700 6,000
33,408 53,505 40,000
29,211 38,744 42,400
20,039 21,356 22,400
552 63. 500
3,102 3,563 3,100
272,0403 319,775 311.900
6,620 6,897 8,000
0 361 400
0 0 0
1,352 125 2,000
33 600 1,500
0 0 0
0 1,120 0
305 334 300
921 2,408 0
9,231 11.8405 12.200
0 27,000 0
3,898 2,017 4,000
32,602 19,984 24,400
36,500 409.001 28,4000
33,100 23,600 27,900
12.023 11,214 8.400
754,010 484,092 544,000
12. 124 3,800
57.892 31,084 37,500
857,1540 550.114 621,600
0 0 0
57,302 96,661 0
57,302 96,661 0
1,777 0 0
1,777 0 0
1,2340,007 1,027,395 97",,100
o
BUDGET - JUSTIFICATION
321 FAC ADMIN/CITY HALL/MAL
001 GENERAL FUND
OBJ JUSTIFICATION
5014 PARKING SECURITY omCERS WHO USED TO BE PAID FROM TIlE PARKING D1!mUCT HAVE BEEN MOVED TO TIlE GENERAL
FUND SINCE THE PARKING DISTRICT HAS ENDED
5111 omCE SUPPLIES TO MEET NE/!DS OF ALL AREAS IN cosr CENTER 310
5122 SUBSCRII'I10NS AND DUES FOR AMERICAN PUBLIC WORKS ASSOCIATION, PUBLIC PARKING ASSOCIATION, ETC.
5132 CONFERENCE COSTS IN TIlE AREAS OF ENERGY MANAGEMENT, PARKING CONTROL AND BUll.DING MAINTENANCE.
5133 DEPARTMENTAL TRAINING EXPENSES
517 5 POSrAGE FOR CORRESPONDANCE
5505 LEASE FOR COPIER AND MISC. PROFESSIONAL SERVICES
5507 MONIES FOR VARIOUS SMALL PROJECTS LIKE WINDOW WASHING; lrrATUE MAINT; INTERIOR PLANT MAINT; AIR
CONDllTONING; ETC.
5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING lrrAFF TIME) RELATED TO
mIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT. SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT.
5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING lrrAFF TIME AND OVERHEAD) RELATED TO TIllS
DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED).
5606 CHARGES FROM TIlE CITY'S UTILITIES DMSlON (INCLUDING lrrAFF TIME AND OVERHEAD) RELATED TO TIllS
DIVISION'S ELECTRIC COSTS (BASED ON ACTUAL COSTS INCURRED).
5607 CHARGES FROM TIlE CITY'S UTILITIES DMSION (INCLUDING lrrAFF TIME AND OVERHEAD) RELATED TO TH1S
DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED).
5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING lrrAFF TIME AND OVERHEAD) FOR TIllS DIVISION'S
WA'IER, SEWER AND GEomERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED).
121
:rmm 001 GDDAL :rmm
ACCOtnrr OBJBCT " T:rTLB
BJ[pBNJ):rTUJtZ BtJOOBT L:r.. :rTBII DBTAJ:L
r:rSCAL YEAR 2008-2009
D:rvJ:S:rOll 324 CUS'l'ODn.L KAJ:lf'1'BHAHa
AC'l'tJAL 2005-06
AC'l'tJAL 2006-01 PROJBCTBD 2007-08 ADOPTBD 2008-09
5011 SALARIES PERM!FULLTIME
5014 SALARIES TEMP/PARTTIME
5015 OVERTIME
5018 VACATION PAY
5026 PBRS RETIREMENT
5027 HEALTH & LIFE INSURANCE
5028 UNEMPLOYMENT INSURANCE
5029 MEDICARE
TOTAL P.RS~L SBRV2CBS
5111 MATERIALS & SUPPLIES
5112 SMALL TOOLS & EQUIPMENT
5133 EDUCATION & TRAINING
5171 RENTALS
TOTAL II1UN'l'BHANCB " OPBRAT:rOll
5507 FACILITIES SERVICES
TOTAL CON'l'RACTUAL SIIRV2CJ:S
5601 GARAGE CHARGES
5612 FLEET CHGS - FUEL
TOTAL IHTBIlHAL SBRV2CS CBARlDS
5704 MISCELLANEOUS EQUIPMENT
TOTAL CAP:rTAL OU'l'LAY
TOTAL
381,918 359,993 373,276 366,200
428,128 438,826 437,107 430,000
3,949 4,047 2,823 3,000
915 1,521 4,037 0
60,580 67,914 84,841 78,400
61,678 67,586 68,067 64,300
2,039 2,012 2,044 1,000
8,343 8,102 8,216 5,400
947,550 950,000 980,410 968,300
56,312 49,957 67,735 62,000
111 863 1,499 1,500
2,370 0 0 0
16,571 16,805 16,289 16,500
75,363 67,625 85,523 80,000
59,969 61,070 3,966 4,000
59,969 61,070 3,966 4,000
9,627 7,732 22,470 29,400
7,868 8,800 9,676 8,800
17,U5 16,532 32,146 38,200
0 11,944 2,526 0
0 11,944 2,526 0
1,100,378 1,107,172 1,104,571 1,070,500
122
BUDGET - JUSTIFICATION
324 CUSTODIAL MAINTENANCE
001 GENERAL FUND
OBJ JUSTIFICATION
5111 CU!rnlDIAL MATERIALS & SUPPLIES, SUCH AS PAPER PRODUCTS, CLEANING MATERIALS, ETC.
5112 SMALL TOOLS AND EQUIPMENT
5171 UNIFORM RENTAL
5507 SWEEPING SERVICE CONTRACT FOR THE FIVE LEVEL PARKING !ITRUCTURE
5601 CHARGES FROM CITY'S FLEET DIV1SION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND
OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTIJAL COSTS INCURRED.)
5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) FOR FUEL cosrs RELATED TO
MOTOR VEHICLES IN TIllS DIV1SION (CHARGJ!..BACKS BASED ON ACTIJAL COSTS INCURRED).
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POJID 001 GBKIDtAL rmm
Accomrr OBJBCT &; TITLB
-
BDDDITURB B1JDQB"1' LID I'l'DI DIr'l'AIL
rISCAL YBAR 2008-2009
D::tVl:S::tON 325 BtJ::tLDDfG ~
ACTUAL 2005-06
ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09
5011 SALARIES PERM/FULLTIME
5014 SALARIES TEMP/PARTTIME
5015 OVERTIME
5018 VACATION PAY
5026 PERS RETIREMENT
5027 HEALTH &: LIFE INSURANCE
5028 UNEMPLOYMENT INSURANCE
5029 MEDICARE
TOTAL PDSONJtBL SBRv::tas
5111 MATERIALS &: SUPPLIES
5112 SMALL TOOLS &: EQUIPMENT
5171 RENTALS
5172 EQUIPMENT MAINTENANCE
5181 OTHER OPERATING EXPENSES
TOTAL KA::tNTBHAJrfCB 5; OPBKATIOH
5502 PROFESSIONAL/CONTRAcruAL SVCS
5505 OTHER PROFESSIONAL SERVICES
5506 LANDSCAPE CONTRACTS
5507 FACILITIES SERVICES
TOTAL CONTRACTUAL SDVICBS
5601 GARAGE CHARGES
5606 ELECTRIC
5607 GAS
5608 WATER, SEWER, GEOTHERMAL
5612 FLEET CRGS - FUEL
TOTAL ::tNT1lRR1L SBRVICB CBAJtCDS
5704 MISCELLANEOUS EQUIPMENT
5706 ALTERATIONS &: RENOVATIONS
TOTAL CAP::tTAL OtJTLAY
5803 LEASE PAYMENTS
TOTAL DDT SDVICB
TOTAL
354,829 318,704 374,575 279,000
0 0 -2,050 0
3,614 1,675 227 1,000
816 1,632 1,726 0
49,684 49,666 72,054 59,700
45,121 42,792 46,888 34,400
'98 805 936 800
4,608 4,062 4,823 4,000
659,570 619.338 U9.180 378,900
117,604 139,166 160,533 180,000
399 932 1,152 1,000
2,522 1,791 1,568 1,400
2,444 1,854 4,806 5,000
0 100,000 100,000 100,000
122,969 243,744 268.060 287.400
0 10,432 0 0
77,218 145,597 175,298 147,400
0 0 1,650 0
264,614 377,527 234,324 257,000
341.832 533.557 411.273 406,400
6,956 9,192 7,591 8,000
27,194 37,323 33,006 31,400
5,515 5,971 5,825 4,200
1,408 1,422 1,564 1,700
12,945 14,384 16,581 14,300
54.018 68.292 66,566 59.600
978 2,703 0 0
21.632 212,803 89,111 0
22,609 215,506 89.111 0
96,905 96,905 96,905 96,900
96.905 96,905 96,905 96,900
1.097.906 1.577,341 1.42',095 1,227,200
124
BUDGET - JUSTIFICATION
325 BUILDING MAINTENANCE
001 GENERAL FUND
OBJ JUSTIFICATION
5111 MAINTENANCE MATERIALS & SUPPLIES, SUCH AS HARDWARE, LUMBER, WIRING, PLUMBING, ETC.
5112 SMALL TOOLS AND EQUIPMENT
5171 UNIFORM & EQUIPMENT RENTAL
5181 CITY'S SHARE OF SANTA FE DEPOT OPERATING cosrs
55 0 5 METROLlNK AND UBRARY SECURITY cosrs
5507 CONTRACT SERVICES - MAINTENANCE OF ELEVATORS, ESCALATORS, COOLING TOWERS, AIR FILTERS, PEST CONTROL,
PAINTING OF CITY FACILITIF.S AND OTHER SERVICES ON AN A~NEEDED BASIS. AlSO INCLUDED ARE FUNDS FOR
VARIOUS SMALL PROJECTS AS NEEDED ON CITY BUILDINGS
5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TIlE MAINTENANCE AND
OPERATION OF MOTOR VEHICLES ASSIGNED TO TlDS DEPARTMENT. (CHARGE-BACKS BASED ON ACJ'UAL COSTS INCURRED.)
5606 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS
DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED).
5607 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS
DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED).
5608 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR TIllS DIVISION'S
WATER, SEWER AND GEOTIlERMAL COSTS cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED).
5612 CHARGES FROM TIlE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL cosrs RELATED TO
MOTOR VEHICLES IN mlS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED).
5803 LEASE PAYMENT OF cosrs ASSOCIATED WITH RENOVATION OF CAT ROOM AT ANIMAL CONTROL; FIRE STATION ROOF
REPAIRS; FIRE SfATlON AIR CONDITIONING; "B" BUILDING ROOF REPAIRS (poLICE DEPT.)
125
I"tJRD 001 GIDODlAL :rmm
ACCOUH'l' OBJBC'r " TITLB
EXPBlmJ:'l'QRJI BtJDCDT Lna ITBII D:m'AIL
FISCAL ~ 2008~2009
DJ:VJ:8IOK 326 PAREIR'G CONTROL
ACTUAL 2005-06
ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09
5011 SALARIES PERM/FULLTlME
5012 SPECIAL SALARIES
5014 SALARIES TEMP/PARTTIME
5015 OVERTIME
5026 PERS RETIREMENT
5027 HEALTH & LIFE INSURANCE
5028 UNEMPLOYMENT INSURANCE
5029 MEDICARE
TOTAL PBRSONHBL SDVICBS
5111 MATERIALS & SUPPLIES
5112 SMALL TOOLS & EQUIPMENT
5132 MEETINGS & CONFERENCES
5171 RENTALS
5174 PRINTING CHARGES
5175 POSTAGE
TOTAL MAJ:N'l'BKARCB " OPBRATJ:OH
5502 PROFESSIONAL/CONTRACTUAL SVCS
TOTAL COBTRACTOAL SBRVJ:CBS
5601 GARAGE CHARGES
5612 FLEET CHGS - FUEL
TOTAL J:HTBRRAL SBRVJ:CB CBAROBS
5702 COMPUTER EQUIPMENT
'l'O'l'AL CAPJ:TAL OUTLAY
TO'l'AL
115,226 151,257 209,760 213,600
925 50 0 0
72,690 47,870 29,220 50,000
0 1,934 1,017 0
17,605 22,938 35,959 45,800
17,769 25,652 27,512 35,900
472 502 600 500
2,205 2,403 2,937 3,100
226.892 252.606 307,004 348.900
3,377 4,605 2,864 4,600
0 0 34 0
0 94B 0 0
1,017 1,522 1,893 1,400
1,857 4,609 3,795 3,800
1,954 1,328 6BO 2,000
8,205 13,012 9,265 11.800
58,584 70,028 66,031 60,000
58,584 70,028 66,031 60,000
9,115 15,214 14,074 19,300
10,567 15,700 20,892 16,800
19,682 30,914 34,966 36,100
0 0 15,690 0
0 0 15,690 0
313.363 366.560 432.956 456.800
12C
BUDGET - JUSTIFICATION
326 PARKING CONTROL
001 GENERAL FUND
OBJ JUSTIFICATION
5111 MATERIALS AND SUPPLIES-OFFlCE SUPPLIES FOR AD.IUDICATlON OF CITATIONS AND FIELD SUPPLIES FOR PARKING
ENFORCEMENT
5171 UNIFORM RENTAL
5174 PRINTING CHARGES FOR PARKING TICKETS AND CITATION PROCESSING FORMS
5175 POSTAGE FOR ADMINISTRATIVE REVIEWS, CITATION PROCESSING REQUIRED BY AD 408
5502 COSTS PAID FOR ADMINISTRATION AND PROCESSING OF PARKING CITATIONS.
5601 CHARGES FROM CITY'S FLEET DMSlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED TIlE MAINTENANCE AND
OPERATION OF MOTOR VEHICLES ASSIGNED TO TIllS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.)
5612 CHARGES FROM TIlE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO
MOTOR VEHICLES IN THIS DMSlON (CHARGE-BACKS BASED ON ACTUAL emITS INCURRED).
127