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Home My WebLink About08-Civil Service ... CIVIL SERVICE . ADMINISTRATOR OF CIVIL SERVICE RULES & REGULATIONS , ! ! CONDUCTS DISCIPLINARY HEARINGS TESTS AND SCREENS APPLICANTS () < ;: fI) m 1lI < 6 m CIVIL SERVICE Civil Service Board Civil Service Chief Examiner Mike Newbry (2) Employee CIVIL SERVICE I ACCOUNT NUMBER: 001-140 FUND: GENERAL FUND I ABOUT THE DEPARTMENT Civil Service provides employment services for all classified positions in the City and the Water Department. This includes development of testing standards and content, and administration of all pre-employment, written, oral and pcrformance testing resulting in certification of candidates for over 300 job classifications. Civil Service ensures compliance with Civil Service Rules, and reviews appeals to the Civil Service Board. EXPENDITURES BY CATEGOR Y 2005-06 2006-07 2007-08 2008-09 CATEGOR Y ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 207,622 254,465 329,421 276,000 MAINTENANCE & OPERA TlON 6,213 7,056 9,761 6,400 CONTRACTUAL SERVICES 37,012 47,636 36.429 0 INTERNAL SERVICE 18,200 18,118 8,548 7,700 CAPITAL OUTLAY 356 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 269,403 327,275 384,159 290, I 00 78 CIVIL SERVICE 2007-08 KEY ACCOMPLISHMENTS ./ Worked with HR to implement an on-line job application system and coordinate the job posting and application process. ./ Worked with Departments to review testing standards for all posll1ons and revise the standards as necessary to ensure the most efficient and effective civil service testing processes. ./ Reduced the number of calls from candidates by developing more informative language for standardized electronic candidate notices. ./ Worked with Department to research new "tests" that could provide more targeted and/or more efficient assessment of candidates' ability to successfully perform jobs. 2008-09 KEY GOALS ~ Continue to review testing standards for all City and Water Department jobs and revise as necessary to ensure civil service testing processes are efficient, effective, fair and responsive to Department's staffing needs. ~ Continue to streamline the testing process through expanded use of the on-line application process systcm. DID YOU KNOW? ;. In 2007-08, the Civil Service Department screened over 17,000 applications, conducted written examinations for over 3,800 applicants, established almost 300 eligible lists, handled over 6,800 calls and assisted over 5,000 people at the counter and on-line. 79 FUND 001 GENERAL FUND ACCOUNT OBJECT & TITLE EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2008-2009 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP!PARTTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE TOTAL MAINTENANCB & OPERATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SERVICES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL INTERNAL SERVICB CHARGES 5702 COMPUTER EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL DIVISION 141 CIVIL SERVICE ACTUAL 2005-06 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTZD 2008-09 145,702 185,586 219,825 202,900 550 0 0 0 3,000 3,300 2,275 4,200 17,866 12,663 53,518 0 1,800 0 0 0 22,692 29,746 30,417 39,000 13,871 20,550 19,586 26,400 422 504 689 500 1,718 2,117 3, III 3,000 207,622 254,465 329,421 276,000 2,089 1,845 2,753 1,100 0 0 1,800 200 122 33 0 200 0 0 0 100 0 12 0 0 0 0 94 200 1,673 2,066 1,926 1,200 259 303 625 300 175 510 2,290 1,800 1,500 1,930 0 700 396 357 273 600 6,213 7,056 9,761 6,400 37,012 47,636 36,429 0 37.012 47,636 36,429 0 16,400 16,300 7,300 7,300 1,83'7 1,818 1,248 400 18,237 18,118 8,548 7,700 356 0 0 0 356 0 0 0 269,439 327,275 384,159 290,100 80 BUDGET - JUSTIFICATION 141 CIVIL SERVICE 001 GENERAL FUND OBJ JUSTIFICATION 5014 INCREASED WORKLOAD REQUIRES THE CONTINUATION OF TillS POSITION TO AVOID OELA YS IN DEPARTMENTS' ABILITY TO FILL POSITIONS AND, WITH MOVE OF CIVIL. SERVICE DEPARTMENT, TO PROVIDE SERVICE TO CITIZENS, EMPLOYEES AND APPLICANTS FOR Er-IPLOYMENT AT FRONT COUNTER. 5111 CIVIL SERVICE MANDATED EXPENSES; COURT REPORTERS AND TRANSCRIPTS; EXAMINATION SCORING; CASSETfE TAPES; PENCILS; FILE FOLDERS; COPY J\.IACHlNE SUPPLIES; SUPPLIES FOR CIVIL SERVICE BOARD; PRINTER CARTRIDGES; EXTRA COPY !...lACHINE CHARGES; OTHER ITEMS NEEDED FOR OFFICE OPERATIONS. 5122 DUES AND SUBSCRIPTIONS; WRIB; SHRM 513 2 MEETINGS & CONFERENCES 5133 EDUCATION; TRAINING; SEMINARS; WORKSHOPS 5172 EQUIPI\lENT MAINTENANCE; SCANTRON; TIME CLOCK; OTHER Sl\tALL BUSINESS MACHINES REQUIRED TO CONDUCT BUSINF..$S 5174 PRINTING OF CSB AGENDAS AND MINUTES, WRIITEN AND ORAL TESTING MATERIALS, CANDIDATE NOTIFICATION CARDS, AND OTHER MISC FORJ\.IS AND DOCUI\IENTS REQUIRED TO CONDUCT MANDATED FUNCTIONS 5175 POSTAGE FOR l\.lAILlNG OF CSB AGENDAS/MINUTES, CANDIDATE NOTIFICATIONS, APPOINTMENT AND HEARING LEITER, TEST SCORING, ETC. 5176 COPY l\.IACIIINE CHARGES AS REQUIRED BY CONTRACT 5181 OTlIER OPERATING EXPENSES; TESfS & ASSESSMENTS (WRIB, ERGOMETRICS. ETC); SUPPORT FOR BOARD MEETINGS AND HEARINGS 5183 MANAGEMENT ALLOWANCE 5604 Till<: PORTION OF THE CITY'S TOTAL INF.ORl\.lATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS IlEPARTl\.IENT. CHARGES ARE BASED ON TYPE OF EQUJPMNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FR01\1 TilE CJTY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVF.RHI':AD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 81