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CITY TREASURER
MANAGES A
$100 MILLION DOLLAR PORTFOLIO
REVIEWS INVESTMENTS FOR
SAFETY, LIQUIDITY & YIELD
MAKES INVESTMENTS ON BEHALF
OF THE CITY & WATER DEPT.
REVIEWS BANKING SERVICES TO
STREAMLINE FUNCTIONS
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. CITY TREASURER
Voters At Large
City Treasurer
David Kennedy -
.
2 Employees
CITY TREASURER
NT NIIMBER: nnl-n4n FIIND: r.ENERAL FIIND
ABOUT THE DEPARTMENT I
The City Treasurer is a part-time position elected at large to a four-year term. The City
Treasurer is responsible for overseeing City investments and related policies as established by
the Common Council. The City Treasurer gives direction to the Treasurer's Office staff on when
and what types of investments to make on behalf of the City and Water Departments. Prior to
any investment being made, the City Treasurer reviews each investment for safety, liquidity, and
yield.
EXPENDITURES BY CATEGORY
2005 -06 2006-07 2007-08 2008-09
CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED
PERSONNEL 139,196 146,585 168,817 181,300
MAINTENANCE & OPERA nON 7,338 7,216 7,521 10,4 00
CONTRACTUAL SERVICES 4,038 3,758 4,665 4,400
INTERNAL SERVICE 7,398 7,476 7,947 6,300
CAPITAL OUTLAY 5,001 0 0 0
DEBT SER VICE 0 0 0 0
TOTAL 162,970 165,035 188,9 50 202,400
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CITY TREASURER
2007-08 KEY ACCOMPLISHMENTS
./ Filed Annual Statement of Investment Policy for the period of July I, 2007 through June 30,
2008.
./ Continued to cross train with staff from other divisions in order to provide better service to
City Departments.
./ Completed the bid process for banking services resulting in the City Council accepting Wells
Fargo Bank's bid to provide those services, resulting in a $40,000.00 annual savings.
2008-09 KEY GOALS
~ Continue the educational and training processes to update investment policy and procedures.
~ Develop and maintain procedures to protect city assets.
~ Continue to explore and incorporate new banking/computer technology to streamline
functions of the office.
~ Improve cash flow forecasting model.
DID YOU KNOW?
~ The City Treasurer manages over a $100 million dollar portfolio.
~ The City Treasurer deposits and tracks approximately $55 million dollars in deposits on a
monthly basis.
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l"UND 001 GENERAL l"UND
ACCOUNT OBJECT & TITLE
EXPENDITURB BUDGET LINE ITEM DBTAIL
PISCAL YEAR 2008-2009
5011 SALARIES PERM/FULLTIME
5013 AUTOMOBILE ALLOWANCE
5026 PERS RETIREMENT
5027 HEALTH & LIFE INSURANCE
5028 UNEMPLOYMENT INSURANCE
5029 MEDICARE
TOTAL PERSONNEL SERVICES
5111 MATERIALS & SUPPLIES
5112 SMALL TOOLS & EQUIPMENT
5122 DUES & SUBSCRIPTIONS
5132 MEETINGS & CONFERENCES
517l RENTALS
5172 EQUl PMENT MAINTENANCE
5174 PRINTING CHARGES
5175 POSTAGE
5176 COPY MACHINE CHARGES
TOTAL MAINTENANCE & OPERATION
5502 PROFESSIONAL/CONTRACTUAL SVCS
TOTAL CONTRACTUAL SBRVICES
5604 M.I.S. CHARGES - IN-HOUSE
5605 TELEPHONE SUPPORT
TOTAL INTERNAL SERVICE CHARGES
5704 MISCELLANEOUS EQUIPMENT
TOTAL CAPITAL OUTLAY
TOTAL
DIVISION 041 CITY TREASURER
ACTUAL 2005-06
ACTUAL 2006-07 PROJECTED 2007-08 ADOPTED 2008-09
90,588 95,052
3,600 4,500
13,213 15,187
31,333 31,358
235 249
226 239
139,196 146,585
949 1,078
0 0
990 654
1,818 1,608
524 774
2,677 2,600
361 374
19 129
0 0
7,338 7,216
4,038 3,758
4,038 3,758
6,000 6,100
1,398 1,376
7,398 7,476
5,001 0
5,001 0
162,970 165,035
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110,702 115,000
5,700 6,000
22,023 24,600
29,711 33,600
291 300
390 1,800
Hi8,817 181,300
857 1,400
40 300
631 1,300
1,554 2,700
0 900
3,273 3,300
237 300
68 200
861 0
7,521 10,400
4,665 4,400
4,665 4,400
7,100 6,100
847 200
7,947 6,300
0 0
0 0
188,950
J02,400
BUDGET - JUSTIFICATION
041 CITY TREASURER
001 GENERAL FUND
OBJ JUSTIFICATION
5111 I\IATERIALS AND SUPPLIES SUCH AS PENS, PENCILS, ENVELOPES OF ALL SIZES, FORMS, ENCODING SUPPLIES AND TONER
FOR PRINTER
5112 CALCULATORS AND OTHER SMAI.L ITEMS NEEDED
5122 THOMSON \'VEST CODES. NYTIMES, KIPLINGER tETTER, ASSO. OF PUBLIC TRRASURERS, CMTA MEMBERSHIP
5132 ANNUAL CITY TREASURER'S CONFERENCE,CA !\tUN TREASURERS ASSO WORKSHOP ATTENDANCE FOR TREASURER AND DEPlITY
TREASURER
5171 MONTHLY lEASE AGRF.F.MENT FOR COPIER/FAX J\.1ACHINE
5172 MAINTENANCE COST FOR BILL COUNTER. CHECK ENCODER, AND SYMPRO INVESTMENT TRACKING SOFTWARE MAINTENANCE
AND VPGRADF.5
5174 PRINTING OF FDRJ\.1S. REPORTS, RTe.
5175 POSTAGE FOR GENERAL CORRESPONDENCE AND EXPRESS MAILINGS
5502 CONTRACT .'OR ARMORED CAR SERVICE AND DOCUMENT SHREDDING
5604 THE PORTION OF THI<: CITY'S TOTAL INFORJ\.IATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO
THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF F:QUIPl\fNT, SOl<iWARE AND SUPPORT UTILIZED BY DEPARTMENT.
5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS
DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED).
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