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Home My WebLink About04-City Manager "" CITY MANAGER SUPERVISION AND OVERSIGHT OF CITY DEPARTMENTS SPECIAL PROJECTS LEGISLATIVE ADVOCACY . GRANTS COORDINATION . . CITY COUNCIL AGENDA DEVELOPMENT ---- () ~ l z ~ m ::a CITY MANAGER City Manager Fred Wilson Assistant City Manager Executive Secretary Assistant to the City Manager Administrative Analyst II Secretary Administrative Analyst I CITY MANAGER I ACCOUNT NUMBER. 001-100 FUND. GENERAL FUND I ABOUT THE DEPARTMENT The City Manager is responsible for the day-to-day administration of City government. The City Manager provides overall management and supervision of all City departments. The City Manager's Office acts as the nexus for interaction, coordination, and communication among all City departments. The City Manager's Office is responsible for managing budget resources, carrying out policy implementation, and providing analysis and recommendations to aid in policy development. Providing a sound fiscal direction for the City is the main goal of this department. This process is accomplished by the oversight and assistance with the preparation, adoption, and maintenance of each annual budget. The City Manager's Office, in addition to providing the lead role in policy formulation and budgetary management, focuses on special projects as directed by the Mayor and Common Council. This department performs the agenda development function for the Mayor and Common Council, administers the City's Employee' Rideshare Program and coordinates grant writing efforts. EXPENDITURES BY CATEGORY 2005-06 2006-07 2007 -tl8 2008-09 CATEGORY ACfUAL ACllJAL PROJECfED ADOPTED PERSONNEL 545,884 667,014 805,012 761,500 MAINTENANCE & OPERA TION 27,094 31,330 27,533 34,600 CONTRACTUAL SERVICES 21,169 29,520 0 0 INTERNAL SERVICE 24,108 24,592 15,202 14,000 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 526,992 536,688 847,747 810,100 55 CITY MANAGER'S OFFICE 2007-08 KEY ACCOMPLISHMENTS ./ Worked with the Mayor and Common Council to place Measures L, which was approved by the voters, on the November 2007 ballot to reduce the UUT rate, modernize communications definitions, and ensure that the tax is fairly applied regardless of the communications technology. ./ Developed a prioritized implementation plan and successfully implemented many of the 187 recommendations contained in the Management Partners Organization Review. ./ Worked with City departments to implement SB Access Online, a comprehensive citizen relationship management system, aimed at providing citizens and customers of the City with an online City Hall. ./ Reviewed cash control procedures in several departments and prepared recommendations for new policies and procedures. ./ Developed and Implemented budget reduction strategies to address a 2007/08 General Fund budget shortfall. ./ Completed a comprehensive study of user fees and updated the master fee resolution accordingly. ./ Worked with Development Services and consultant to prepare a study which addresses strategies to streamline the development process. 2008-09 KEY GOALS ~ Continue to Work with each department to implement costs savings and efficiency measures. ~ Explore the feasibility of placing several revenue enhancement measures on the November 2008 ballot. l> Continue implementation of the remammg recommendations from Management Partners Organizational Review. ~ In concert with EDA, fornmlate and implement Imagil/e Sal/ BernardiI/O. ~ Develop a Green Initiative Plan with other City departments to include internal and citywide initiatives that will enable the City to be more environmentally friendly place to life and work. ~ Implement long term financial strategies to reduce the impact of the economic downturn. DID YOU KNOW? ~ SB Access Online will enable the City to track, address and resolve thousands of citizens and employee's complaints, questions and problems each year. 5fi FUND 001 GENERAL FUND ACCOUNT OBJECT & TITLE EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2008-2009 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONPERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE TOTAL MAINTENANCE & OPERATION 5502 PROFESSIONAL/CONTRACTUAL sves TOTAL CONTRACTUAL SERVICES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL INTERNAL SERVICE CHARGES TOTAL DIVISION 101 CITY MANAGER ACTUAL 2005-06 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTED 2008-09 414,479 508,568 597,633 547,800 0 0 0 12,600 5,994 9,600 12,000 12,600 13,358 1,430 5,847 3,000 3,460 7,629 8,011 0 60,340 76,287 117,898 119,400 41,643 55,388 53,940 55,700 1,093 1,318 1,579 1,600 5,518 6,793 8,104 8,800 545,884 667,014 805,012 761,500 2,448 3,665 1,963 4,000 5,646 4,255 4,652 4,000 10,900 10,451 6,897 6,500 62 103 1B5 1,000 0 0 14 0 5,481 5,186 3,955 5,000 1,823 1,411 755 2,500 357 2,039 7,046 7,000 290 4,221 2,067 4,000 BB 0 0 600 27,094 31,330 27,533 34,600 21,169 29,520 0 0 21,169 29,520 0 0 21,100 20,900 12,400 12,200 3,008 3,692 2,802 1,800 24,108 24,592 15,202 14,000 618,256 752,455 847,747 810,100 57 BUDGET - JUSTIFICATION 101 CITY MANAGER 001 GENERAL FUND OBJ JUSTIFICATION 5111 PURCHASE OF ROUTINE OFFICE SUPPLIES 5122 DUES FOR INTERNATIONAL CITY I\tANAGE1\IENT ASSOCIATION. INLAND EMPIRE CITY l\tANAGERS ASSOCIATION. AMERICAN SOCIETY FOR PUBLIC ADMINISTRATION; CCMF MEMBERSHIP,MMASC 5132 PROVIDES FOR ATIENDANCE AT MEETINGS OF ICMA(TEXAS IN 2(06), LEAGUE OF CALIFORNIA CITIES. INLAND EMPIRE MANAGERS ASSOCIATION, ASPA,Ml\1ASC. AND VARIOUS OTHER MEETINGS 513 3 SPECIAL EoueUA TIONffRAlNING NEEDS 5174 PRINTING CHARGES INCLUDING FORMS, COUNCIL AND GENERAL DISTRIBUTION ITEMS 5175 POSTAGE CHARGES FOR ROUTINE CORRESPONDENCE 5176 ROUTINE COPY MACHINE CHARGES AS WELL AS THE l\IONTHLY PA nlENTS FOR NEW COPY J\.IACIIlNE 5181 l\USC OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE 5604 TilE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIMF-) RELATED TO TillS DEPART1\IENT. CHARGES ARE BASED ON TYPE OF EQUlPJ\INT, SOfTWARE AND SUPPORT UTILIZED BY DEPART1\IENT. 5605 CHARGES FROM TilE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CI-IARGE.BACKS BASF.D ON ACTUAL COSTS INCURRED). 58