HomeMy WebLinkAbout2008-419
RESOLUTION NO. 2008-419
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AMENDMENT AND
ISSUANCE OF A NEW CONTRACT PURCHASE ORDER IN THE AMOUNT OF
$86,000 TO SMITHSON ELECTRIC INCORPORATED FOR ADDITIONAL LOOP
REPLACEMENT SERVICES, LABOR, AND MATERIALS UTILIZED BY THE
PUBLIC SERVICES DEPARTMENT, STREET DIVISION.
WHEREAS, On October 15, 2007 the City of San Bernardino ("City") and
Smithson Electric Incorporated entered into an Agreement for the purchase of loop
replacement services, and
WHEREAS, it is the desire of City and vendor to amend the Agreement to
provide for the receipt of additional services therefore, and
WHEREAS, Contractor has an outstanding Purchase Order (No. 09-077) with
the City, and it is desired that a new Purchase Order be issued for the additional
services to be provided under the amended Agreement.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The City Manager of the City of San Bernardino is hereby
authorized to execute on behalf of said City an Amendment to the Agreement between
the City of San Bernardino and Smithson Electric Incorporated. A copy of the
Amendment is attached hereto, marked as Exhibit "A", and incorporated herein by this
reference as fully set forth at length.
SECTION 2. The Director of Finance or his/her designee is hereby authorized
to issue a new Contract Purchase Order to Smithson Electric Incorporated in the not to
exceed amount of $86,000.
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2008-419
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AMENDMENT AND
ISSUANCE OF A NEW CONTRACT PURCHASE ORDER IN THE AMOUNT OF
$86,000 TO SMITHSON ELECTRIC INCORPORATED FOR ADDITIONAL LOOP
REPLACEMENT SERVICES, LABOR, AND MATERIALS UTILIZED BY THE
PUBLIC SERVICES DEPARTMENT, STREET DIVISION.
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SECTION 3. The Contract Purchase Order shall reference this Resolution No.
419
and shall read, "Smithson Electric Incorporated for additional loop
replacement services, labor, and materials in the not to exceed amount of $86,000"
and shall incorporate the terms and conditions of the agreement.
SECTION 4. The authorization to execute the above referenced new Contract
Purchase Order and Amendment is rescinded if it is not executed within sixty (60)
days of the passage of this resolution.
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2008-419
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AMENDMENT AND
ISSUANCE OF A NEW CONTRAcT PURCHASE ORDER IN THE AMOUNT OF
$86,000 TO SMITHSON ELECTRIC INCORPORATED FOR ADDITIONAL LOOP
REPLACEMENT SERVICES, LABOR, AND MATERIALS UTILIZED BY THE
PUBLIC SERVICES DEPARTMENT, STREET DIVISION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a joint regular
meeting thereof, held on the 3rd day of November
, 2008, by the
following vote, to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA x
BAXTER x
BRINKER x
DERRY x
KELLEY x
JOHNSON x
MCCAMMACK x
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Rachel G. Clark, City Clerk
The foregoing resolution is
NnvpmhPT , 2008.
hereby approved this ST7f
day of
ames F. Penman
City Attorney
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J. Morris, Mayor
San Bernardino'
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2008-419
AMENDMENT NO.1 TO VENDOR SERVICE AGREEMENT
SMITHSON ELECTRIC INCORPORATED
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This Amendment No. 1 to Agreement is entered into this 3rd day of November
2008, by and between Smithson Electric Incorporated ("VENDOR") and the City of
San Bernardino ("CITY" or "San Bernardino").
RECITALS
A. October 15, 2007 Smithson Electric Incorporated and the City of San Bernardino
entered into a Vendor Service Agreement ("Agreement") for loop replacement
services, labor, and materials in the amount of $36,550 with two (2) one-year
extensions at the City's option to be utilized by the Public Services Department per
Resolution No. 2007-426.
B. On September 2, 2008, City exercised its first one-year extension of the Agreement in
the amount of $90,730, per Resolution No. 2008-349.
C. Subsequent to date of exercise of the first one-year extension and prior to date for
exercise of the second one-year extension, City and Vendor desire to amend the
Agreement to include the provision of services described in Attachment "2" hereto at
the cost set forth in Attachment 1: Attachments 1 and 2 are incorporated herein by this
reference as through fully set forth at length.
Now therefore, the Agreement is hereby amended as follows:
In consideration of the mutual promises contained in the Vendor Service Agreement,
the parties agree as follows:
1. To paragraph 1, "scope of services," is added: and as set forth in Attachment
"2" to the Amendment No.1 to the Agreement.
2. Paragraph 2 (a) of Agreement is amended to read: For the services delineated
above, the CITY, upon presentation of an invoice, shall pay the VENDOR $215.00
per loop up to the amount of $86,000 for loop replacement services, labor, and
materials, all as set forth in Attachment "1" to Amendment No.1 to the Agreement.
3. All other provisions of the Agreement are reaffirmed as originally stated.
Exhibit "A"
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2008-419
AMENDMENT NO.1 TO VENDOR SERVICE AGREEMENT
SMITHSON ELECTRIC INCORPORATED
IN WITNESS THEREOF, the parties hereto have executed the Agreement on the day and
date first above written.
Dated: t-..)DV \ '-\
,2008
SMITHSON ELECTRIC INCORPORATED
BY:{1iw)). ~Jkw
Dated: 1vv S-;-2008
BERNARDINO
By. City Manager
ATTEST:
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19 Rachel Clark, City Clerk
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James F. Penman
City Attorney
Exhibit "A"
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2008-419
ATTACHMENT HIH
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SMITHSON ELECTRIC,INC.
SPECIALIZING IN1RAFFJcS1GNAL8
Conlr. Uc#S14518
Sept:embclr2S.2007
City of San Bernardino
300 North "D" Street
San BcmBrdiDO. CA 92418
~VIAFAX
909-384-5190
Attetd:ion:lavicr
RE: Traffic Loop DdeGton City-widc ~lIinMrllmc:e Contract
Srnith..v1 Electric. Inc. 'would Jib to riDlw ourftllli-- CODtr8Ct with the
City of San BenuIrdino. Due to iiIiDa Iahor, fiJellIDllwatetial coetIwe must
request a price iDcrcue to 1215.00 oerlr1dfic!gpp. We wouJd aIlIo Iikc to request
that this priee be 00IIIi~ fbr a ~~ With lIII option to nDIlWwith a
5% inaaso at the time. .
We appreciate the opportunity ofworkiDg with your city.
RegIInis,
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Marija Fudge, CootnIas Adminiatratoc
Smithson Elcdric. Inc. .
co; File
1938 E. KIIlieIIaAve.. Orange, CA828ll7-8109 . 0IIIce: 714-887-16llS . flIX: 714-887-85/l8
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2008-419
Smithson Electric Incorporated
Additional Loops Needed Citywide
Attachment "2"'
Ward Location Number of Loops Cost
1 E Mill 5t. and N, Walennan Ave.
1 South Bound 7 $1.505
1 E R1aho Ave. and N Walennan Ave.
1 South Bound 6 $1.290
1 E R1alto Ave. and N 51erra Way
1 West Bound 2 $430
1 W R1a1to Ave. and N "K" 5t.
1 East Bound 4 $860
1 E 3rd and N Del Rosa
1 East Bound 10 $2,150
1 North Bound 10 $2,150
1 South Bound 10 $2,150
1 West Bound 10 $2,150
1 E 3rd and N llDDecanos Ave.
1 South Bound 10 $2,150
1 E 3rd and N Walennan Ave,
1 South Bound 10 $2,150
1 5th at. and VlelDrta Ave.
1 North Bound 6 $1.290
1 E 5th 5t. and N Walennan Ave.
1 North Bound 10 $2,150
1 South Bound 10 $2,150
1 . E 9th 5t. and N Walennan Ave.
1 South Bound 10 $2,150
1 E Baseline 5t. and N Del Rosa Ave
1 East Bound 10 $2,150
1 WestBound 10 $2,150
1 North Bound 6 $1,290
1 Ba..llne and Del Rosa Dr.
1 South Bound 10 $2,150
1 North Bound 4 $860
1 West Bound 10 $2,150
2 E Baseline 5t. and N Crestview Ave.
2 North Bound 3 $645
2 W BasellneSt. and N "E" 5t.
2 South Bound 9 $1,935
2 North Bound 9 $1,935
2 West Bound 6 $1,290
2 East Bound 6 $1,290
2 Hlahland Ave. and Lincoln
2 North Bound 5 $1,075
2 South Bound 5 $1,075
2 W Hlahland Ave, and N "G" St
2 South Bound 5 $1,075
2 North Bound 5 $1,075
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2008-419
Smithson Electric Incorporated
Additional Loops Needed Citywide
Ward Location Number of Loops Coat
3 Hunts Ln and Club Center Dr.
3 South Bound 10 $2,150
3 North Bound 10 $2,150
3 West Bound 6 $1,290
3 Redlanda Blvd. and Club Wav
3 North Bound 6 $1,290
3 East Bound 10 $2,150
3 Racllanda Blvd. and Hunts Ln.
3 West Bound B $1,720
3 Falrwav and "E" St
3 East Bound 6 $1,290
4 E Hliihland Ave. and N Palm Ave.
4 East Bound 10 $2,150
4 Hlnhland Ave. and Boulder
4 South Bound 4 $860
4 E 40th St and N Sierra Wav
4 North Bound 2 $430
4 W 40th and N Ml View
4 South Bound 1 $215
5 N Kendall Dr. and N "F" St
5 Front from housinn 4 $860
5 N Kendall Dr. and Lt Mountain Dr,
5 WestBound 9 $1,935
5 UnlveriiiiVPiNlVand N State St
5 North Bound 13 $2,795
5 West Bound 6 $1,290
6 W 11111 St and PeDDAr Ave.
6 Eest Bound 6 $1,290
B Mill and Euc:iiV..tiiS
B EastBound B $1,290
B Kendall Dr. and N Palm
6 North Bound 8 $1,720
7 E Dats St and N Del Roaa
7 South Bound 1 $215
7 E HIDhland Ave. and N Del Rosa Ave.
7 West Bound 4 $860
7 East Bound 4 $B6O
7 North Bound 6 $1,290
7 Pumalo and Del Roaa
7 South Bound B $1,720
All Mlacellaneous LOODS 34 $7,310
Totals 400 $86,000
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