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Home My WebLink About17-Development Services -<.' ,. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Valerie C. Ross, Director Subject: Authorization to Proceed - Underground Utility District No. 35 - Portions of"H" Street, between Kendall Drive and 40th Street and portions of Kendall Drive, southeasterly of"H" Street, and Resolution Setting a Public Hearing for May 4, 2009, at 4:00 P.M. Dept: Development Services Date: March 16,2009 File No.: 8.09-35 Synopsis of Previous Council Action: MCC Date: April 6, 2009 NONE Recommended Motion: 1. That the Director of Development Services and the City Clerk be authorized to proceed with the formation of Underground Utility District No. 35 for portions of"H" Street, between Kendall Drive and 40th Street and portions of Kendall Drive, southeasterly of "H" Street, pursuant to San Bernardino Municipal Code Section 13.36. 2. Adopt Resolution. ~ti. ;?f#- Valerie C. Ross Contact person: LASZLO "Les" FOGASSY Phone: 5026 Supporting data attached: Staff Report, Maps, Reso. Ward: 4 FUNDING REQUIREMENTS: Amount: None Source: (Acct. No.) (Acct. Description) Finance: Council Notes: Agenda Item No. .17 I{-v"'()&f c o o CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT: Authorization to Proceed - Underground Utility District No. 35 - Portions of "H" Street, between Kendall Drive and 40th Street and portions of Kendall Drive, southeasterly of "H" Street, and Resolution Setting a Public Hearing for May 4, 2009, at 4:00 P.M. BACKGROUND: On March 5, 2009, the Underground Utility Coordination Committee recommended the approval of a proposed underground utility district along portions of "H" Street, between Kendall Drive and 40th Street and portions of Kendall Drive, southeasterly of "H" Street. This project is being proposed to coincide with the proposed widening of this portion of "H" Street. The widening project is proposed to be included in the 2009/2010 Five year Capital Improvement Program and will require the relocation of utility poles, or the undergrounding of all overhead utilities to allow the utility poles to be removed to facilitate the widening project. It was also recommended by the committee to expand the proposed district to include the pole line along the northerly side of Kendall Drive. All costs related to the undergrounding of utilities and appurtenant work will be funded through Rule 20A funds for Southern California Edison's portion of the work, and by the respective utility companies that also have facilities on the poles, specifically Charter Cable and Verizon. There will be no cost to the City or any affected property owners. San Bernardino City Municipal Code 13.36 provides for the formation of Underground Utility Districts, for the removal of overhead utilities, such as power, telephone and cable TV, The funding for the electrical portion of the undergrounding of these utilities is typically funded by Rule 20A Funds. These funds, which are mandattld by the PUC (Public Utilities Commission), are set aside by the various power companies for the purpose of undergrounding, and are then allocated annually for use by various Cities and Counties within a power company's service area. Other utilities, such as telephone and cable TV, are not governed by the PUC and therefore have to provide their own funding. Any conversion costs required on private property within a district are paid for by either Rule 20A funds, or the various utility companies. Approximately $500,000 to $700,000 a year is allocated to the City to fund Rule 20A projects. This is based on a formula of a ratio of existing overhead utilities to underground facilities, but may be capped due to the availability of funds as a result of budgetary constraints by SCE, The City's 2009 allocation was $532,624. Although the City's recent and pending projects have used up most of the allocations that were available, Rule 20A allows a City to mortgage future projects for up to four years of estimated allocations, This project will be funded through mortgaged allocations and will not displace any projects currently planned. The total estimated cost for this project is $1,800,000. A summary of the current Rule 20A balance and future allocations available to the City is shown below. Since future allocations are unknown, the projection was based on the current year's allocation. Encumbrances are shown for an existing project (13th Street) and this prop'osed project, both of which are scheduled to be completed by or around 2013. 2 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report (Continued) Allocation! Usage Balance Current balance (includes 2009 allocation) 20 I 0 allocation 20 II allocation 2012 allocation 2013 allocation $ 532,624 $ 532,624 $ 532,624 $ 532,624 $ 96,000 $ 628,624 $1,161,248 $1,693,872 $2,226,496 Encumbrances covering the above period including previously approved projects and this proposed project: 13th Street (phase I - Arrowhead to Mt. View) ($1,000,000) $1,226,496 ($1,800,000) ($ 573,504) H Street project (proposed) This remaining negative balance at the end of 2013 represents a little over I year of mortgaging. However, with 4 years of mortgaging allowed, there would be an estimated amount of $1,556,992 available for new projects. This estimate is based on the current year's allocation, which could increase, or be reduced, from year to year. If authorization to proceed is given, approval of the attached resolution will set a public hearing for May 4, 2009. All affected utilities will be given mailed notice of the hearing. Although property owners will not bear any costs, affected owners will also be given mailed notice of the proposed district. FINANCIAL IMPACT: City's future allocation of Rule 20A funds will be diminished by approximately $1,800,000. RECOMMENDATION: Staff recommends that authorization to proceed with Underground Utility District No. 35 be given and that the attached resolution setting a public hearing be adopted. Attachments: . Vicinity Map . Boundary Map . Resolution f{ eflo.ceme,.,+ ~ it 1"1 it -h-O~ 3 No Scale 5th St. Mill St. .. . LOCA TION OF PROPOSED UNDERGROUND UTlLlTIY DISTRICT NO. 35 VICINITY MAP CITY OF SAN BERNARDINO DEVELOPMENT SERVICES DEPARTMENT REAL PROPERTY SECTION Proposed Underground Utility District No. 35 - Portions of H Street, between Kendall Drive and 40th Street and portions of Kendall Drive, southeasterly of H Street. Created by: L-a!:Jz/o F oqa!:J!:JY Date: o:>-oZ-<Y7 ~ indicates un-incorporated areas ~ within City's Sphere of Influence , CITY OF SAN BERNARDINO UNDERGROUND UTILITY DISTRICT NO. 35 c - - ,--CIL-40Ih---r"'TI-STREET- - - - - - - - - - - - - -- !:;! I ~ Sl ~ 1 I I". I II IOI5"'~1 1015'.'_1 1 ;;:;;: ! I mE!!E[];; miEiED Lu 015'.'1l).(IS 1<< oW' ~ ':! U . . ~ 1028&-22)-'81 U3-ll1 ~ I~ ~ ....J fiiWEE] ~ ~ 11115'.'1\0221 I c ~ 1I'5HI,.UI ~ IO~8,.(I;l1 IC!!!!:!!E!I 111151.,1,.031 I lozu.Z11-011 ~ , '00" _ "'- " C'-t " -r<"4 ", e)-1<< -l-~', <) , ~~ " '\ " , \ \ ,j' .~ CO "", CO "() lliiliW ~DR1~ SCH.E; ,....,00' LEGEND: DISTRICT BOUNDARY SHOWN THUS: - - - - - ASSESSOR'S PARCEL NUMBERS SHOWN THUS: _ -'" :r. DR:: . _ DRAWING NO,12616 SHEET .L OF J. 0=:' ' CITY OF SAN BERNARDINO DEVELOPMENT SERVICES REAL PROPERTY SECTION - 3-~,c -, UNDERGROUND UTILITY DISTRICT NO.35 - PORTIONS OF H STREET. BETWEEN KENDALL DRIVE AND 40TH STREET AND PORTIONS OF KENDALL DRIVE. SOUTHEASTERLY OF H STREET