HomeMy WebLinkAbout15-Data Processing
From: STEVE HALE
Data Processing Manager
.
CITY OF SAN BERNiRblNO '",,"nGUIIST -'6.. COUNCIL' ACTION
REC'O. .. ADM'. 4ft .
, ~~Extens~on of Contract to perform
. JJf -9 I!llI L. . Dat~ Processing Services -- Janice
rft .08Mar~e Ingels ~
Dept:
Da~: June 9, 1988
Synopsis of Previous Council action:
~
.'
11-2-87 -- Resolution 87-384 approved authorizing Janice Ingalls to
perform data processing consultant services.
APPROVED BY COUNCIL PERSONNEL COMMITTEE JULY 9, 1988
Recommended motion:
Adopt resolution
_./~~~~L/
Signature
Steve Hale
Phone:
5010
Contact person:
Supporting data attached: yes
Ward:
FUNDING REQUIREMENTS:
Amount: $34.884
Source: (Acct. No.) 679-103-53150
(Acct. DescriDtion)
Finance: (~~
Council Notes:
AnAnna ItP.im Nn
If:
o
o
1
2 RESOLUTION
3 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AMENDMENT TO AN AGREEMENT WITH JANIS MARIE INGELS
4 TO CONTINUE CONSULTING SERVICES FOR THE DATA PROCESSING
DEPARTMENT FOR A PERIOD OF TWELVE (l2) MONTHS.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7
SECTION 1.
The Mayor of the City of San Bernardino is
8 hereby authorized and directed to execute on behalf of said City
9 an amendment to the agreement with Janis Marie Ingels for the
lO performance of consulting services for a period of twelve (l2)
11
months for the Data Processing Department.
A copy of the
12 agreement and the amendment are attached hereto marked Exhibits
l3 "A" and "B" respectively, and by this reference incorporated
14 herein.
l5 I HEREBY CERTIFY that the foregoing resolution was duly
16 adopted by the Mayor and Common Council of the City of San
l7
18
19
20
2l
22
23
Bernardino, at a
meeting held on the
day
of
, 19__, by the following vote, to wit:
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
24
25
26
27
28
JFW:ss
June 9, 1988
1
lO
11
12
l3
l4
15
l6
17
18
19
20
21
22
23
RESO: RE AM~MENT TO
TO CONTINUE CONSULTING
1
2
o
AN AGREEMENT WITH JANIS MARIE INGELS
SERVICES FOR DATA PROCESSING DEPARTMENT
3
4
5
6
day of
The foregoing resolution is hereby approved this
Approved as to form
7 and legal co e :
8
9
Ci
24
25
26
27
28
JFW:ss
June 9, 1988
,l9_.
Evlyn Wilcox, Mayor
City of San Bernardino
2
.
1
2
3
.
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
o
o
A G R E E MEN T
THIS AGREEMENT is made and entered into this /I,t'f., day of
~ ' 1987, by and between the CITY OF SAN BERNARDINO,
a municipal corporation, 300 North "DR Street, San Bernardino,
California 924l8, (herein referred to as Rcity"), and Janis
Marie Ingels, l2024 Palm Vista, Moreno Valley, California 92387
(herein referred to as "Consultant").
City and Consultant agree as follows:
l. General Description of Work to be Done.
City hereby engages Consultant, and Consultant hereby accepts
such engagement, to perform the services herein described for the
compensation herein provided. Consultant hereby assures and
covenants to City that she has the qualifications, experience
and facilities to properly perform said services, and hereby
agrees to undertake and complete the performance thereof for the
compensation herein provided.
2. Term.
The term of this agreement shall commence October 4, 1987,
and end June 30, 1988. This agreement may be extended on a
month-to-month basis for a maximum of twelve (l2) additional
months upon the express written consent of Consultant to such
extension and the approval thereof by the Mayor and Common
Council.
3. Payment and Provision for Payment.
A. Maximum Compensation
(1) Maximum total compensation to be paid under this
agreement shall be Thirty-eig~ Thousand Dollars ($38,000).
l::: KK\ Blf "A"
1
1 Payment to C~ultant for service. provfc?ed under tbi. agreement
2 shall be at the rate of $29.07 per bour, and in no event shall
3 exceed $5.000 within any calendar month.
4 (2) Consultant shall provide a minimum of 48 hours
5 of service per calendar month.
6 B. Manner of Compensation
7 (l) Consultant shall maintain and file with the Data
8 Processing Department a record of all hours worked on assigned
9 projects. Said projects shall be listed by work order if such
10 listing is requested by the Data Systems Manager.
II (2) The Data Systems Manager shall submit a claim or
12 request for payment based on such record to the Finance
13 Department in such manner that Consultant shall be paid biweekly.
14 (3) Consultant shall assume and pay all out-of-
15 pocket expenses and costs of performing services under this
16 agreement except as otherwise specifically provided herein, and
17 City shall not be liable for any such costs and expenses.
18 4. General DescriDtion of Work to be Done.
19 City hereby retains Consultant to perform programming and
20 training services as followsl
21 (a) prepare source code in Basic, proc or Access, as
22 specified by the Data Systems Manager1
23 (b) prepare documentation of the above,
24 (c) analyze existing software for problems, and make
25 corrections or refer problems to Creative ComDuter Solutions
26 which require ~n extremely high level of skill,
27
28
2
.
o
o
1 Cd) inform the Data Processing Depart..nt of any
2 corrective action taken with respect to the above and to i~art
3 the knowledge of how the solution was obtained,
4 (e) Consultant, in addition to the abOve, will
5 inform and train City Data Processing Department personnel as
6 determined by the Data Systems Manager in matters related to
7 various language processors used or which may be used by the
8 City,
9 (f) perform other related programming and training
10 services which may be required by the Data Processing Department
11 in relation to the data processing equipment and functions wbicb
12 are or may be utilized in the City service as determined by tbe
13 Data Systems Manager in the exercise of his sole discretion.
14 5. Amendments.
15 This agreement may be amended or modified only by written
16 agreement executed by both parties.
17 6. Assianment.
18 Consultant's rights under this agreement shall not be
19 assigned by Consultant to any other person, firm or corporation
20 without the prior written consent of the City.
21 7. Relationship of Parties.
22 Consultant is acting as an independent contractor, and not
23 as an employee of the City. In the performance of personal
24 services pursuant to the provisions of this agreement, Consultant
25 shall not be supervised, directed, or under the control or
26 authority of any City officer or employee, except and to the
27 extent as may be expressly or implicitly required by the terms
28
3
o
o
1 and provisions of this agreement. Any direction or control so
2 required under this agreement shall be limited to broad
3 objectives or goals of the project or program to be accomplished
4 and not to the details and procedures to accomplish such
5 objectives or goals. Consultant shall not be obligated to
6 conform to the supervision or direction of City officers or
7 employees which are not authorized herein. Changes or
8 modifications of said objectives and goals may be made by written
9 recommendations of either party sUbject to the concurrence of the
10 other party in writing.
11 8. Bold Harmless.
12 Consultant hereby agrees to, and shall, hold City, its
13 elective and appointive boards, commissions, officers, agents and
14 employees, harmless from any liability for damage or claim for
15 damage for personal injury, including death, as well as from
16 Consultant's operations under this agreement. Consultant agrees
17 to, and shall defend City and its elective and appointive boards,
18 commissions, officers, agents and employees from any suit or
19 actions at law or in equity for damages caused or alleged to have
20 been caused by reason of Consultant's performance hereunder
21 including any claims that may arise against City by reason of
22 Consultant's legal relationship with City being categorized as
23 other than that of an independent contractor.
24 9. Attornevs' Pees.
25 In the event an action is filed by either party to enforce
26 rights under this Agreement, the prevailing party shall be
27 entitled to recover reasonable attorney's fee in addition to any
28 other relief granted by the court.
4
-
, .
o
o
1 10. Ter.ination by City.
2 Notwitbstanding any oth.r provision of tbis Agr....nt, the
3 City, by notifying Consultant in writing, ..y t.rminate all or a
. portion of the services agreed to be performed under tbis
S Agreement with or witbout cause. Consultant sball be giv.n five
6 (5) days' written notice for failure of Consultant to perform
7 obligations under the contract in a satisfactory manner, and
8 thirty (30) days' written notice if ter.ination is for other
9 reasons. Notice shall be mail posted to the address set forth
10 herein for the receipt of notices. In tbe event of any
11 termination, Consultant sball have the rigbt and obligation to
12 immediately assemble work in progress and forward same to tbe
13 City. All cbarges outstanding at the time of ter.ination sball
14 be payable by the City to Consultant within thirty-five days
15 following submission of final statement by the Consultant.
16 11. AcceDtance of Pinal PaYment Constitutes Release.
17 The acceptance by Consultant of the final payment made
18 according to the terms of this Agreement shall operate and be a
19 release to the City, and every employee and agent thereof, from
20 all claims and liabilities to Consultant for anything done or
21 furnished for or relating to the work or services, or for any act
22 or failure to act of the City relating to or arising out of work
23 and this Agreement.
24 12. Acknowledament.
25 (a) Consultant acknowledges and agrees that City is the
26 sole and exclusive owner of all rights and remedies in and to
27 certain confidential ideas and secrets concerning the operations
28
5
..
. #
o
o
1 of City, any products or information resul~ing, in wbole or in
2 part, from the work performed under this agreem.nt, and all
3 products or information derived or to be derived from said work,
4 regardless of whether City's or Consultant's work is subject to
5 patent, copyright, or other protection.
6 (b) In the event that any work performed under this
7 agreement is or becomes the subject of a patent application,
8 patent, copyright, or other rights under the laws of the United
9 States or any other country, Consultant agrees and understands
10 that City shall have all,the rights and remedies available to
11 City under the law as a result of such patent applications,
12 patents, copyrights, or other rights.
13 13. Confidentialitv and Non-Disclosure
14 (a) Consultant acknowledges that during the Consultation,
15 Consultant has bad and/or shall have access to and has become
16 and/or shall or may become aware of secret information.
17 Consultant agrees to hold in confidence all such secret
18 information disclosed to Consultant or developed by Consultant in
19 connection with the work performed under this agreement, either
20 in writing, verbally, or as a result of the Consultation except:
21 (1) Information which, at the time of disclosure, is
22 in the public domain or which, after disclosure, becomes part of
23 the public domain by publication or otherwise through no action
24 or fault of Consultant1 or
25 (2) Information which Consultant can show is in its
26 possession at the time of disclosure and was not acquired,
27 directly or indirectly, from CitY1
28
6
-
o
o
1 (3) Information which was received by Consultant
2 from a third party having the legal right to transmit that
3 inforaation.
4 (b) Consultant shall not, without the written permission
5 of the Data Systems Manager, use the secret information, which
6 Consultant is obligated hereunder to maintain in confidence, for
7 any reason other than to enable Consultant to properly and
8 completely perform under this agreement.
9 (c) Consultant shall not reproduce or make copies of the
10 secret information or Consultant's output, except as required in
11 the performance of this agree.ent. Upon termination of the
12 agreement for any reason whatsoever, Consultant shall promptly
13 deliver to City all correspondence, drawings, blueprints,
14 manuals, letters, notes, notebooks, reports, flow-charts,
15 programs, proposals, or documents concerning City.
16 (d) Except as may be required for performance of this
17 agreement, Consultant shall not, during or at any time subsequent
18 to this agreement, unless City has given prior written consent,
19 disclose or use the secret information or engage in or refrain
20 from any action, where such action or inaction may result (1) in
21 the unauthorized disclosure of any or all such secrets to any
22 person or entitY1 or (2) in the infringement of any or all such
23 rights.
24 (e) Consultant shall immediately notify City of any
25 information which comes to Consultant's attention which does or
26 might indicate that there has been any loss of confidentiality of
27 such secrets or breach of such rights.
~
7
1
2
3
4
5
8
1
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
II.
o
o
(f) Consultant shall limit the disclosure of the secret
inforaation to those persons in Consultant's organization or the
City, who have a need to know all or part of the secret
information. Consultant shall make such disclosure to each such
person limited to that portion of the secret information that
that person needs to know. Consultant shall inform each such
person of the provisions of this agreement regarding secret
information and shall make reasonable efforts to insure that each
such person shall abide by those provisions.
14. No~ices.
Any notice required to be given hereunder shall be
deemed to have been given by depositing said notice in the Onited
States mail, postage prepaid, and addressed as follows:
City
Consultant
Shauna Clark, City Clerk
City of San Bernardino
300 North -D- Street
San Bernardino, CA 92418
Janis Marie Ingels
12024 Palm Vista
Moreno Valley, CA 92387
15. Entire Aareement
This contract constitutes the entire Agreement between City
and Consultant and may be modified only by further written
agreement between the parties.
8
1 IN WITNESS WHEREOF, this Agree.entha. been ezecuted by the
2 parties effective as of the date and year first above written.
S
4
5
6
7
8
9
10
11
12
13
.
o
A'l"1'EST:
;'
Approved as to form
14 and legal content:
A
I
15
16
17
18
19
1. :'
ty Attorney
20
21
22
23
24
25
26
27
28
o
CI'l'Y OF SAN BERNARDINO, a
Municipal Corporation of the
State f California
By
CONSULTANT
By
9
-
o
o
1
2
FIRST AMENDMENT TO AGREEMENT WITH JANIS MARIE INGELS
FOR CONSULTANT SERVICES (DATA PROCESSING)
3
4 THIS FIRST AMENDMENT TO AGREEMENT is entered into by and
5 between the CITY OF SAN BERNARDINO, a municipal corporation,
6 referred to as "City", and JANIS MARIE INGELS, an individual,
7 referred to as "Consultant", and amends that agreement between
8 the parties approved by Resolution Number 87-384 of the City of
9 San Bernardino, in the following respects only:
10
1.
The term of the agreement, as specified in Section 2
II thereof, is extended through October 4, 1989, with the limitation
12 on compensation contained therein in Section 3 to remain intact
13 and unchanged.
l4
2.
In all other aspects, the agreement between the
l5 parties shall continue in full force and effect.
l6 IN WITNESS WHEROF, the parties hereto have executed this
17 First Amendment to agreement on the ______day of
18
, 1988.
19
ATTEST:
CITY OF SAN BERNARDINO
20
21
City Clerk
Evlyn Wilcox, Mayor
City of San Bernardino
22
23
24
Janis Marie Ingels
Housing Consultant
25
26
27
28
Exhibit "B"
JFW:ss
June 9, 1988
3