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Home My WebLink About50-Council Office CITY OF SAN BERIORDINO - REQUEST CPR COUNCIL ACTION From: Councilman Jess Flores Depl: Council Office Subject:Mobilehome Park Ad Hoc Committee Report Dale: May 27, 1988 Synopsis of Previous Council action: Recommended motion: That minutes of Mobilehome Park Ad Hoc Committee meeting held May 24, 1988 be received and filed. ~ Contact person: Phil Arvi7.o Phone: '1QA_i:;.?na Supporting data attached: Yes Ward: N/A FUNDING REQUIREMENTS: Amount: N/A Source: (ACCT. NO.) (ACCT. DESCRIPTION) Finance: Council Notes: ~.._"'&, Agenda Item No. 50 o o MOBILEHOME PARK AD HOC COMMITTEE May 24, 1988 ATTENDEES: Councilman Jess Flores - Chairman Councilman Tom Minor Mayor Evlyn Wilcox Community Development Director - Ken Henderson Housing Development Specialist - Maurice Oliva Council Executive Assistant - Phil Arvizo Western Mobilehome Assoc. - Clay Hage M.O.R.E. - Sally Wilder l. MOBILEHOME PARK RENTAL ASSISTANCE PROGRAM - The Com- mittee recommended acceptance and implementation of the pro- gram presented by Mr. Hend€rson (attached). A yearly review and evaluation will be established. A system for monthly financial accounting will keep the Council informed on the status of funds. The Council Committee members commend all the participants, particularly staff, for a job well done. The Mayor will write a letter for distribution to the park owners expressing the importance of their voluntary participation in this program. Meeting adjourned. Respectfully submitted, o nCi~s~:I;res C airman obilehome Park Ad Hoc Committee JF:ej Attch.(l) C I T Y A SAN 8ERNARDl~o INTEROFFICE MEMORANDUM 8805-1120 TO: , Mobilehome Ad Hoc Committee FROM: Xenneth J. Henderson, Director of Community Development SUBJECT: RENTAL ASSISTANCE PROGRAM DATE: May 23, 1988 (7449) COPIES: Mayor wilcox; Acting City Administrator; Deputy city Administrator-Development Services; Executive Assistant to Council; Housing Development Spe- cialist; File ------------------------------------------------------------- The Committee as its last meeting requested an estimate as to the cost of a Mobilehome Park Communications Team. Attached please find information related to the request. This would be the third component of the rental assistance program, supplement the grant assistance and rent deferral components, respectively. Please call me at 5065 if additional information or clarifi- cation is required. ~tL~~n -4/1 Xenne h J. Henderson ~ Director of Community Development J(JH/lab ~ " "',. ,': I; OCITY OF SAN BERNARDINO 0 COMMUNITY DEVELOPMENT DEPARTMENT Mobilehome Park Communications Task Force concept and eost Estimates Backaround The Yucaipa Plan as implemented by Mobilehome Park Solu- tions, Inc., has established a "Communications Team". The Team is composed of one resident representative, one owner representative, and the board chairman of Mobile Home Park Solutions, Inc., who i. a county employee. Whereas the Communications Team has no formal authority for forging agreements (such as mediation or binding arbitration), team members assist in problem solving, aiding owner/resident communications, organizing for and holding election., providing education, and conducting park meetings. A Communications Team member may attend local park communica- tions meetings and monitor the program, helping to facilitate improvement for park relationships. ProDosal for the eitv At the last meeting of the Common eouncil's Mobilehome Ad Hoc eommittee, it was suggested that a similar communi- cations task force be established to complement the pro- posed rental assistance program for income-deficient park tenants. The task force might be called "The City of San Bernardino Mobilehome Park. Communications Task Force" and chaired by one of the Mayor'S key staff. There would also be a park owner representative and two resident representatives, one from Golden State Mobilehome OWners League (GSMOL) and one from the Mobilehome Organized Residents Enterprises (MORE). The Mayor's appointed representative gives added credibility to the program, which would not be the case if the Task Force were chaired by a departmental representative. Cost Estimates It is envisioned that the eommunications Task Force would operate in a similar fashion to the Yucaipa Plan aodel described above. The members of the task force would .erve to promote communication between park owners and park residents. They would also strive to be illpartial in providing clarification of non-rent related tssues affect- ing either party. In order to estimate the costs to the eity of establishing and operating this task force, it is necessary to make some assumptions: 1. It is assumed that the task force would meet as a body once a month, and that meeting notes would be prepared. 1 , o o 2. It is assumed that the city would provide meeting space for the task force and necessary clerical support for the preparation of agendas and minutes of task force meetings. 3. Based on these assumptions, the fOllowing are anticipated for the activities of the communications task force: annual costs proposed Meeting facility Clerical support for twelve (12) monthly meetings (72 hours at $15.00 per hour x 12). Fringe benefits for clerical support Mayor'S representative to task force (8 hours per month, estimated at at $200.00 in direct salary costs x 12). -0- $1,080.00* $ 324.00 $2,400.00* Fringe benefits for Mayor's Representative Stationary and supplies Total Estimated Expenses: (*Direct cost. Does not include overhead.) Therefore, it is estimated that the proposed communications task force can be maintained and its activities supported for approximately $4,824.00 per year. $ 720.00 S 300.00 $4,824.00 flab 0990 2 .. C I T Y OASAN BERNARDI""" IlWROFFICE MEMORANomt '+oJ 8804-1104 TO: Councilman Jess Flores, Chairman Mobilehom. Park Ad Hoc Committee FROM: Xenneth J. Henderson, Director of Community Development SUBJECT: MoBIL!HOME P~ RENTAL ASSISTANCE PROGRAM DATE: COPIES: April 13, 1988 (7409) Mayor Wilcox: Co~ncl1man Minor; Councilwoman Pope- Ludlam: city Clerk: C4ty Treas~er: eity Attorney: Acting City Administrator: Deputy city Admini- strator-Development Services: Director of Pinance: Executive Assistant to Council: Deputy city Attorney Wilson: Sally Wilder; Clay Hage: Housing Development Specialist: File ------------------------------------------------------------- Attached please find the above referenced program which has been developed pursuant to the direction of the Mayor and Common Council and the Mobilehome Ad Hoc Committee. The program_envisions actual aaministration of the grant compo- nent of the program by the County of San Bernardino Community Services Department (eSD), a~d that it be initially cap- italized at a level of $50,000 ($40,000 froID owners and $10,000 from City General Fund). The reasons for the 4:1- ratio and the City contribution from its General Fund are as follows: -a) Th. City-has previously spent $26,812 to finance a study o! the r.nt-con~ol issue within-its corporate boundaries. b) A ainimua of $10,000 tn administrative expense. (salariesjbenefits,lpostage, reproduction, et. al.) has be.n incurred by City exclusive of time spent by Attorney's offic.. c) Federal regulations prohibit the use of CDBG funds for - rent subsidies. d) The City General Fund is the least restrictive rev.nue source available to accomplish Council-adopted objectives. It is possible for the block grant program to fund an eligible activity up to $10,000 that is currently financed by the General Fund. In this way the City could accomplish its Objectives using different funding sources. The County presently receives $131.00 per month to administer I~EROFFICE MEMORAH~: April 13, 1988 U Page 2 _ 8804-1104 o the Yucaipa community'. rental assistance progra.. While the proposed program differs from Yucaipa'. in certain aspect., it is anticipated the City would pay a monthly administrative f.e of roughly $150.00 per month. The program fund would actually ~ay the cost on behalf of the City. --40ur 'input-aq~that of any of the individuals receiVing a - copy of this memorandum is appreciated. PLease advise as tp when yOu will be conve~ing a meeting of the Committee to further discuss this matter. I can be reached at 5065. Development ICJH/lab CITY OF SAN BERNARDINO 0 eOMMUNITY DEVELOPMENT DEPARTMENT "MobUehome Park Rental Assistance proqraa" Bac)c:9round - A significant portion of the eity of San Bernardino's very io~-income households live in mobilehome-parks. lKany of these residents are older, on limited, fixed incomes and some pay over fifty percent (50\) of their income for housing. Due to housing and flnanciaL circumstances, little or no oppo~tunity exists to move or otherwise reduce housing and related costs. A personal financial reversal, an expensive illness, a rent increase or some combination of these .factors could be financially devastating and perhaps even force certain households into the ranks of the homeless. It is the desire of the City of San Bernardino to establish a rental assistance program for these households. This program vill be a.joint program of the City and the mobilehome park owners. The program will provide monetary assistance for the .ost needy cases and an opportunity for rent deferrals for other households in need. Proaram Components The City of San Bernardino Mobilehome Park Rental Assistance program will have two (2) components: (1) grants to the most needy mobtlehome park residents; and (2) rent deferrals-for others who have a temporary need for financial assistance. Each of -these compl5'nents is explainea further below. - 1. Grants -~ Giv.n fund availability, grants vi11 be avail- able for very low income households (defined as households which earn fifty percent (50\) or less of median inco..) which pay tifty percent (50\) or more of their income for housing (including space rent, rent or mortgage payment on their coach and utilities). After eligibility is deterained, these households vill receive grants consisting of aonthly payments to cover that portion of their housing costs which exceed fifty percent (50\) of their income. The maximum grant will be fifty dollars ($50.00) per month. Eligibility vill be reviewed annually. 2. Rent Deferrals -- Rent deferrals will be available to low income households who are paying in excess of thirty percent (30\) of its income for housing and related expenses. In general, rent deferrals will involve deferral of rent increases for these households. Other arrangements may also be possible. 1 - After eligibil~ i. determined, individu~arrangement. will be negotiated by the specific mobileho.e park owner or his/her representative and the eligible tenant. Re~t deferrals will represent an oblig<<tion of the re.ident receiving the deferral to the owner and will be repaid when the mobilehome is sold or ownership i. trans(erred, voluntarily or involuntarily, or sooner if possible. Repayment will be secured through. personal note from the resident to the owner. Eligibility for continuing rent deferrals will be reviewed-annuallY. proaram Administration The grant component of the rent assistance program will be -.administered by the community Services Department of the County of San Bernardino. The Community Services Department (CSD) is also administering a similar program for the Yucaipa community. The Community Services Department will be paid an administrative fee for administration of the program. As to the rent deferral component of the rental assistance program, Community Development Department staff will make available to the mobilehome park owners household income information, adjusted for family size, at eighty percent (80\) and fifty percent (50\) of the median income for the Riverside/San Bernardino Metropolitan Statistical Area. This information is updated annually by the U.S. Department of Housing and Urban Development (HUD). OWners would utilize this information in calculating whether a household was,. spending thirty percent (30\) or more of its gross income on -housing and related expenses, and thus, eligible for rent deferral consideration. Proaram Funding Based'on the experience of the Yucaipa Rental Assistance Program, it is recommended that ~his program be capitalized ini~iallywith a $50,000 fund derived from the following sources: 1. A $40,000.00 cash contribution from the mobil.home park owners; and 2. A $10,000 contribution from the City of San Bernardino (from General Fund Revenues). These funds would be transferred to the Community Service. Department which would serve a. fiscal agent for this pro- gram. The fund balance would be deposited in an intere.t bearing account with a local financial institution, and interest earned would be added to the fund balance. In addition to grant payments, CSD'. administrative fee would be paid out of the fund. The Community Services Department would determine applicant 2 eligibility for gr~ payments (based on infdC)ation supplied by the mobilehome park resident), prepare and send out monthly checks, re-determine eligibility annually, and provide the mobilehome park~wners and the city of San Bernardino Community ~evelopment Department with a monthly statement of grant payments, interest earne~ and fund balance. When the fund balance is depleted, additional contributions to continue the program will1be necessary from the City and the mobilehome park owners, in the same proportion as the original grant if the city determines continuation of the pr~am is warranted. lPublicitv. Outreach and Referrals The rental assistance program will be publicized by the City through newspaper articles and fliers, the city Community Access Channel and the eommunity Services Division of the Parks, Recreation and Community Services Department. Local tenant organizations will assist with outreach activities in local mobilehome parks. In addition, announcements and fliers will be posted in senior centers and other facilities where mobilehome park residents are likely to see them. Standardized applications will be made available through CSD and senior organizations. For those applicants who do not qualify for assistance, the rejection notice will include an attachment listing other organizations and progra~s-which might be able ,to assist the mobilehome park resident. flab - 0891 " 3