HomeMy WebLinkAbout14-Personnel
l
CI1O' OF SAN BERNARDO - REQUEC)T FOR COUNCIL ACOON
From: Gordon Johnson
Director of Personnel
Dept: Personne 1
Date: April 1, 1988
.EC'D.~AOMINsJIfI:t: Employee Recognition Program
1988 APt -8 AM 4: 19
/7
frt
Synopsis of Previous Council action:
Recommended by Council Personnel Committee on March 24, 1988
Recommended moti.on:
That the Employee Recognition Program be adopted as submitted and
be cone effective 7-1-88 and that the Finance Director be directed
to place the sum of $2,500 in the Personnel Department's 1988-89
budget.
61
,?:"U1...c;L..",
// J. LJ<"
Sign,iure
v
Contact person: Gordon Johnson
Phone:
5161
Supporting data attached:
Ward:
FUNDING REQUIREMENTS:
Amount: ~2500/Yr
Sou rce:
I .,' ," ~ -I" f.',. .', '- --.,', "
" -"- -~ ',. ~ i:' ,.
C/ ,__C'/<...---(
--
Finance:
Council Notes:
April 1, 1988
'i
Agenda Item No.1. '
75-0262
CiT~OF SAN BERNARDIIO - REQUEO FOR COUNCIL AeON
STAFF REPORT
The Employee Recognition Program was initially submitted to
the Council Personnel Committee by the Executive Assistant to
the Council as a program designed to promote productivity and
morale in the City. After a lengthy review and modification
process, the Committee has recommended the attached. program.
The Personnel Department will administer the program and
budget for the $2500 expense in their new budget. It will be
reviewed annually for effectiveness and reported to the
Council Personnel Committee for recommendation for renewal
annually. Initially, the program is recommended to star.t on
July 1, 1988 and since there is only one nominating period
for the remainder of this calendar year, there will be no
1988 employee of the year, however, winners from the 1988
nominating period will be considered for the 1989 employee of
the year along with next year's periodic winners.
April 1, 1988
75-0264
0:
o
o
o
EMPLOYEE RECOGNITION PROGRAM
PURPOSE:
To recognize achievements and outstanding work
performance of city employees and to:
a. Encourage and motivate employees toward
greater effectiveness and efficiency
b. Publicize the achievements and actions of
individual employees
c. Stress unity of the city work force
RESPONSIBILITIES:
(1) Each Department/Division will:
a. Provide information to their employees on the
nature of the program and establish procedures
and criteria for departmental selection
b. Accomplish periodic reviews and selects
department employees for award of that period,
and arrange for presentation of award at the
departmental level
c. submit departmental nomination for city-wide
award to the Personnel Department on approved
form in each applicable category. Only one
'nomination per category per period will be
accepted
(2) The Personnel Department will:
a. Receive and review department nominations for
city-wide awards for that period, ensuring
compliance with "the procedures and intent of
this program
b. Arrange for meeting
for evaluation of
awards.
of the selection committee
nominations ot city-wide
c. Prepare necessary documents for presentation
of the award at a Council meeting
(3) The Mayor'S Office will:
a. Arrange for appropriate publicity of award
(continued)
,
0'
o
o
o
Employee Recognition Program
-- Procedures
2
PROCEDURES
(1)
(2)
(3)
(4)
The department may select one employee in each
category for that nomination period. Employees
selected by the department will receive one (1)
full 8 hour equivalent working day off with pay
and receive departmental recognition and publi-
city within the d.partment. Departments with 15
or less employees may select only one employe.
per category per year and make that selection
during any nomination period.
Each department will then nominate those selected
employees on approved form to the City Selection
Committee through the Personnel Department for
consideration of a City-wide award.
The city Selection Committee will evaluate the
nominations and select one employee in each
category for that nomination period to receive a
$100 cash award and recognition of service by the
Mayor and Council.
In December of each year, the Selection Committee
will re-evaluate the periodic winners for that
year, and select an "Employ.. of the Year" in
each category. Each employee will receive a $250
cash award and a day off with pay. Presentation
of the award will be made by the Mayor and
Council.
AWARD CATEGORIES
(1) Management/Confidential employee (per Resolution
10584) of the Period: for employees performing
professional staff work.
(2) Mid-Management Employee (per Resolution 10584) of
the Period: for employees who.e prillary duty i.
the direction and coordina-tion of the work of
others.
(3) Clerical Employee of the period: for employee.
performing office and clerical duties.
(4)
General Employee of the period:
performing hands-on duties of
technical or skilled nature.
for employees
a laboring,
(5) Safety Employee of the Period: for Police , Fire
Safety employees. '
(continued)
,
O'
o
o
o
Employee Recognition program
-- Procedures
3
ELIGIBILITY CRITERIA:
(1) Must have been a regular City employee for one
full year as of the close of the period.
(2) Can only win once in any 24 month period.
(3) Elected officials and City Administrator are not
eligible.
(4) Department Heads may be nominated by the Mayor or
City Administrator under the Administrative
category, and may be recognized for outstanding
service but will not be eligible for cash or time
off awards.
NOMINATION PERIODS
There will be 3 periods a year during which nominations
may be made:
January 1
April 16
July 16
April 15
July 15
October 15
. Nominations received by the personnel Department will
be considered for award in that respective period.
"City Employee of the Year" in each category will be
evaluated by the selection committee from all city-wide
periodic award winners in December of each year.
SELECTION COMMITTEE:
(1) Committee will be comprised of 1 member of the
Council, Mayor or designated representative, City
Administrator or designated representative, and
two at-laZ0ge members .elected by the Mayor (could
be department heads, Commission members, or
private citizen.).
(2) committee will establish criteria for selection,
review all nominations, and announce their
selections to the Mayor'. Office.
(3) Committee will meet during the last week of
April, July ,october to determine period
winners, and first week in December for yearly
winners.
(continued)
"
0:
o
o
o
Employee Recognition Program
-- Procedures
4
SELECTION
(1)
CRITERIA:
Department/Division will determine
criteria for departmental nomination.
(2) city Selection Committee may consider for city-
wide award:
internal
(a) Performance at a significantly higher level
than normally expected of the employee's
classification.
(b)
Rendering a particular
generally included in
function.
skill or talent
the employee's
not
job
(c) Performance in an outstanding and courageous
manner, "above and beyond the call of duty",
during a serious emergency situation.
Consideration should be assigned to the
consequences which would have resulted if.
the act had not been performed.
(d) Making substantial contribution to San
Bernardino which shall enhance the prestige
of the public service and City government.
(e) Action by the employee that improves rela-
tions between the city, other agencies,
governmental bodies or community groups.
I