HomeMy WebLinkAbout9151 Establishing policy for attendance at conferences or meetings on official business and repealing Reso 8864
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RESOLUTION NO.
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2 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO, cALIFORNIA, ESTABLISHING A POLICY FOR THE ATTENDABC! OF CITY
3 EMPLOYEES AND ELECTED OFFICIALS, EXCEPT FOR MAYOR, AND MEMBERS OF THE MAYOR'S
STAFF AND ALL ELECTED OFFICIALS, AT CONFERENCeS OR MEETINGS AND SETTING FORTH
4 AUTHORIZED EXPENSES, AND ALLOWANCES FOR EXPENSES INCURRED, ON OFFICIAL BUSINESS
OF THE CITY OF SAN BERNARDINO AND REPEALING RESOLUTION NO. 8864.
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SECTION ONE: PURPOSE: Recognizing the fact that attendance by various
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City employees and elected officials at conferences and meetings fbr the purpose
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of exchanging ideas.and methods involving municipal government and at meetings
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for the purpose of presenting information on behalf of the City is desirable,
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and recognizing the need for a uniform policy governing expenses incurred by
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City employees and elected officials, while on authorized and official business
of the City of San Bernardino, the Mayor and Common Council hereby establish a
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policy for requesting, authorizing and controlling such travel and attendance
13 Iland setting forth authorized expenses eligible for reimbursement by the City,
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I SECTION TWO: POLICY: The Mayor and Common Council may include funds
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for travel and official conference expense in the City Budget as recommended
The governing factors in authorizing travel for official business of
All requests for authorization of travel, except for the Mayor
and
All travel requests to a destination within the State of California may
All travel requests to a destination outside of the State of California
SECTION THREE:
REIMBURSEMENT :
A,
TRANSPORTATION EXPENSE TO AND FROM THE CONFERENCE:
(1)
Air, train, or bus transportation
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expense will be reimbursed, or advanced,
based on an amount not to exceed the
existing first class fare rate.
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(2) Mileage reimbursement for the use of
privately owned automobiles shall be
limited to a 100-mi1e radius of the City
and shall be reimbursed in accordance
with the City's rate per mile then in
effect. Authorized automobile travel
to destinations exceeding 100 miles
radius from the City shall be reimbursed
at the equivalent first class air travel
fare.
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B. OTHER OFFICIAL CONFERENCBS OR MEETING EXPENSES:
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All other expenses, including but not
limited to official conference re-
gistration fees, lodging, meals,
telephone and telegraph, and other
incidental expenses may be reimbursed
provided, however, the maximum re-
imbursement for meals shall be
Twelve ($12.00) Dollars per day.
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Any additional expense incurred as a result of a spouse accompanying
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City employee or elected official to a conference or meeting shall be borne
by the employee or elected official.
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17 II Each City employee, except the Mayor and the Mayor's Staff and all
18 Ilelected officials, who travels on official business for the City of San
1911Bernardino shall submit to the City Administrator receipts to substantiate
20 Ilrequests for reimbursements for transportation to and from the conference
21 :i10cation, lodging, and the conference registration fees.
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22 il When vehicles, either privately or City owned, are provided for
23 i!authorized travel, such authorized persons shall pool. rides as much as possible.
24 IIWhen two or more authorized persons can pool rides in a common vehicle and one or
2511more such authorized person elects to drive his own vehicle or use some other
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26 I~ode of transportation for his own convenience, such additional expense shall not
2711be reimbursed.
28 II An advance of funds for authorized travel or anticipated conference or
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29 i~eeting expense may be approved by the City Administrator if request is made at
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30 lithe same time as the request for conference attendance. Such request for an
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31 I~dvance shall be made on forms specified by the City Administrator and may not
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32 [fXCeed 85% of the total estimated reimburseab1e expenses.
I' When an advance of funds for authorized travel or conference expense is
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1 I! greater than the actual reimburseable expenses incurred, the difference shall
2 jibe refunded to the City within five (5) days after return.
3 II SECTION FOUR: Resolution No. 8864 is hereby repealed.
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4 I, I HEREBY CERTIFY .that the foregoing Resolution was adopted by the
5 Mayor and Common Coun'cU of the City of San Bernardino at ...
day of
6 Imeeting thereof, held on the '~~~
, 1968, by
7 the following vote, to wit:
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131.
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161ray of
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1911
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AYES:
NOES:
ABSENT:
the foregoing Resolution
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rf:r~ .C a:-~_
CITY CLERK
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is hereby approved this
, 1968.
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as to form:
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eI . ATTORNEY
FI LED
APR 3 0 1868
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