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HomeMy WebLinkAbout1985-191 -I! I RESOLUTION NO. 85-l9l 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE SAN BERNARDINO UNIFIED SCHOOL 3 DISTRICT RELATING TO THE DELIVERY OF TYPE A LUNCHES TO CITY'S SUMMER LUNCH SITES. 4 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF ISAN BERNARDINO AS FOLLOWS: I SECTION l. The Mayor of the City of San Bernardino is hereby 6 7 authorized and directed to execute on behalf of said City an 8 Agreement with the San Bernardino Unified School District relating 9 to the delivery of type A lunches to City's summer lunch sites, a 10 Icopy of which is attached hereto, marked Exhibit "A" and 11 incorporated herein by reference as fully as though set forth at 12 leng th. 13 I HEREBY CERTIFY that the foregoing resolution was duly 14 I adopted by the Mayor and Common Council of the City of San 15 Bernardino at a reGlllar meeting thereof, held on 16 the 20th day of MflY , 1985, by the following vote, 17 to wit: 18 AYES: Council Members r~~r~n~nrl. R~;'ly. M~rRaQgg~, 19 Marks, Frazier. Strickler 20 NAYS: None 21 ABSENT: Council Member Ouiel 22 ~~P#~Ah / City Clerk 23 25 of May , 1985. " day 24 The foregoing resolution is hereby 26 I I IjA"Ved as to form:, i~~4A:~v City Attorney ,~ of San Bernardlno 27 28 " O':;;-jfl ,. FOOD SERVICES AGREEMENT 'lliIS AGREEMENT is entered into this 8th day of May, 1985, by and between the San Bernardino City Unified School District, and the City of San Bernardino, a municipal corporation of the State of California, herein- after referred to as CITY. mx::ITAIS WHEREAS, CITY desires to provide cold lunches to minors who are taking part in the City Youth Activities Program, and WHEREAS, DISTRIcr has facilities for the preparation of the needed cold lunches, and is willing to provide such service to CITY, NCM, THEREFORE, the parties hereto agree: 1. DISTRIcr agrees to deliver to CITY cold lunches each day during the term of this Agreenent, with the exception of Saturdays, Sundays, and Holidays, in a nUlltler specified by CITY. Each cold lunch shall crnply with Type "A" requirerrents set by USDA for students' nutritional needs, and the contents of the rrenus shall be agreed upon mutually. CITY shall call the preparation DISTRIcr kitchen before 1 p.m. of the day preceding the day of the required service indicating the mnnber of lunches needed. After CITY has placed its initial order, DISTRIcr shall continue preparing the sane nUlltler of lunches unless CITY notifies the preparation kitchen as indicated above. Lunches shall be packaged on a disposable tray wrapped with clear plastic-type material. 2. CITY agrees to pay the DISTRIcr $1.465 for each lunch delivered to CITY pursuant to this Agreenent. 3. The Term of the Agreenent shall be fran July 1, 1985 through August 30, 1985 inclusive. 4. DISTRIcr shall deliver lunches daily, at a mutually agreed upon ti.rre, to CITY-authorized sites as indicated in Exhibit A, attached. hereto and made a part of this Agreerrent. Said delivery to be made by DISTRIcr personnel. 5. DISTRIcr agrees to furnish all labor and vehicles necessary to transport lunches and store in refrigerators as needed fran the preparation point to the authorized CITY sites. 6. CITY shall provide any and all labor necessary for service of said lunches at designated sites, and CITY agrees to clean all reusable DISTRIcr equiprent and utensils as soon as possible after food has been served, and prior to its return to the DISTRIcr preparation facility before noon on the day following the day it was delivered to CITY. ,.....-. , , ., 7. CITY shall provide any clerical or a=unting services needed for filing State reports, which may be required to entitle DISTRIcr or CITY to reimbursenent fran the State. 8. CITY shall bear the sole responsibility for care of all refrigerated perishable food items after they have been delivered to the sites until the tine of consumption. 9. The am::>unt of milk or food needed for the preparation of said lunches shall be arranged by the DISTRIcr at the tine adjustIrents for said lunches are made. The CITY shall not participate in the ordering of food or milk needed to prepare lunches. 10. DISTRIcr shall bill CITY IlOnthly and billing will include all transactions through the close of business on the last day of the IlOnth. CITY shall prrn;>tly pay said bills. 11. CITY agrees to bear the cost of any losses resulting fran theft or inproper storage once the food or lunches are delivered to CITY. CITY further agrees that once the lunches have been delivered to authorized CITY personnel, CITY assunes the responsibility to dispose of such and return no food items. CITY shall not be entitled to any credit for over-ordering of lunch orders. 12. CITY agrees to indermify and hold hannless DISTRIcr for any and all liability arising out of the perfo:r:mance of this 1\greerrent. Said indemnification shall include, but not be limited to, any liability resulting fran defective or spoiled food once the food has been delivered to CITY and any injury to CITY personnel in or about the premises of DISTRIcr. The only exception to this indemnification agreerrent is that DISTRIcr agrees that it will not be indenmified for injuries to DISTRIcr personnel which occur while DISTRIcr personnel are performing pursuant to this 1\greerrent. 13. This 1\greerrent may be cancelled by either party by giving prior seven (7) days written notice to the other party, and said notices may be given by United States mail to the addresses listed below. SAN BERNARDINO CITY UNIFIED SCHOOL DISTRIcr l !LD L. BORING, . D. Assistant Superin t 1\drninistrative Services Dam l7 tz,/'lJ!r Date MAY 8 1985 " , .J 15. NEI'I HOPE CHURCH 1575 W. 17TH STREET SAN BERNARDINO, CA 92411 , ...,-:;~~"-'7-;': ,.;:-;~'7;' !~'- r ,.-P-;"',. 1:,['.\\", ""';,Y~ ~f)). h"" '.j '. ,,<:\;1/ '.'" (\\;;~ ,.,.':~:; ~:~ ,,\\ '.... _A' l - -....J (. -) '. - "" t'~",. _ 'i ,,', ,,"V i,\\ J"'~ i.,) . .,~, '.-'" \ \,,\ "'. . o l fi ...~ ~i .....-r,\..\\ ,'. C:) ~:.>~\.(S::~\\...." ' --"I ...- C',\",~., r-:t,':J '.J) C:~ ~\.tc' ('(SN'\) OJ .-.....C,. ;;..\.-P \t <.$:'.- CCb . PICi 21~ 0 SU~lliER LUNCH FEEDING SITES - 1985 3:JYS CLl'S _:80 w. 9th Street 3~~ BERNARDINO, CA 92401 , :.i.D. CENTER 3C88 Pj\LM LANE SAN BERNARDINO, CA '2410 J. C!\:i'I'ER i'lEMORIAL CHURCH 1606 W. 11TH STREET SAN BERNARDINO, CA 92410 4. CHURCH OF CHRIST 7186 CYPRESS STREET FONTANA, CA 92335 J. COLTON HOUSING 772 PINE STREET COLTON, CA 92324 6. CYPRESS ELEMENTARY SCHOOL 26825 CYPRESS AVE. SAN BERNARDINO, CA 92346 I, ::;;::L;'lANN HEIGHTS CENTER 2969 FLORES STREET SAN BERNARDINO, CA 92405 8. 16. ROMONA DROP-IN CENTER 1524 W. 7th STREET SAN BERNARDINO, CA 92411 17. RANCHO & MILL APTS. 2166 RANCHO AVE. SAN BERNARDINO, CA 92407 18. RILEY ELEMENTARY SCHOOL 1266 N. "G" STREET SAN BERNARDINO, CA 92405 19. ROOSEVELT ELEMENTARY SCHOOL 1554 GARNER STREET SAN BERNARDINO, CA 92411 20. ST. THlOTHY CHURCH 3100 STATE STREET SAN BERNARDINO, CA 92405 21. SAN GORGONIO HIGH SCHOOL 2299 E; PACIFIC SAN BERNARDINO, CA 92404 ??J.NZEE CENTER 22. 1140 W. MILL STREET SA~ BERNARDINO, CA. 92410 o - . ;,ERNANDEZ COf.lMUNITY CENTER 23. 222 W. LUGO STREET 5,::':: BERNARDINO, CA 92408 _ c. :;C;E OF NEIGHBORLY SERVICES 24. .=} 91 N. r.17 VERNON 3A~ BERNARDINO, CA 92411 ]c.HNSON HALL CO!.lliUNITY CENTE1225. j06 WILSON STREET SAN BERNARDINO, CA 92411 ,2. ~i?TLE ZION MANOR 2000 JUBILEE COURT SAN BERNARDINO, CA 92411 7th DAY ADVENTIST CHURCH 1601 W. 16TH STREET SAN BERNARDINO, CA 92411 VERMONT ELEMENTARY 3695 N. VERMONT STREET SAN BERNARDINO, CA 92405 WARM SPRINGS ELEl-lENTARY SCHOOL 7444 STERLING AVE SAN BERNARDINO, CA 92410 l'iATERMAN GARDENS 403 ALDER STREET SAN BERNARDINO, CA 92410 26. Y .M. c. A. DOWNTOh7N 216 W. 6TH STREET SAN BERNARDINO, CA 9240i ~;TLE CREEK COMMUNITY CENTER27. -)80 S. D STREET SAN BERNARDINO, CA 9240l '". ~!LL COMMUNITY CENTER 506 E. CENTRAL AVE. SAN BERNARDINO, CA 92408 Y.M.C.A. SOUTHWEST l267 S. RIVERSIDE RIALTO, CA. 923/6 28. N. FONTANA PARKS & REC. 6396 CITRUS AVE. FONTANA, CA. 92335 . " < ~. ~ / ' . " ATTACHMENT 3 AMENDMENT TO FOOD SERVICE AGREEMENT SUMMER FOOD SERVICE PROGRAM The contract between ci tv of San Bernardino (Sponsor) with offices at :l00 North "n" stree, ,'hereinafter called "The Sponsor", and TTn; of; At1 ri +-y !=:.(""'n()()l ~ , Vendor) with ?ffices at . 777 "F" ~t-rAA+- , here1nafter called' "The Vendor", executed by the parties thereto on 1985, is hereby amended to provide the following: 1. The sponsor shall provide to the food service management company a list of State agency approved food service sites, along with the approved level for the number of meals which may be claimed for reimbursement for each site a~d shall notify the food service management company of all sites which have been approved, cancelled, or terminated subsequent to the submision of the initial approved site list and of any changes to the submission of the initial approved site list and of any changes in the approved level of meal service for a site. Such notification shall be provided within the time lists mutually agreed upon in the contract; *2. The food service management company shall maintain such records (supported by invoices, receipts, or other evidence) as the sponsor will need to meet its responsibilities under this part and shall report to the sponsor promptly at the end of each month, at a minimum; 3. The food service management company shall have State or local health certification for the facility in which it proposes to prepare meals for use in the Program, and it shall ensure that health and sanitation requirements are met at all times. In addition, the food service management company shall provide for meals which it prepares to be periodically inspected by the local health department or an independent agency to determine bacteria levels in the meals being served. These levels shall conform to the standards which are applied by the local health authority with respect to the level of bacteria which may be present in meals served by other food serive establishments in the locality. Results of the inspections shall be submitted to the sponsor and to the State agency; *4. The meals served under the contract shall conform to the cycle menus and meal quality standards and food specifications approved by the State agency and upon which the bid was based, if applicable; *5. The books and records of the food service management company pertaining to the sponsor's food service operation shall be available for inspection and audit by representatives of the State agency, the 6.2.7 Amendment to Food Service Agreement Page 2 of 2 Department, and the U.S. General Accounting Office at any reasonable time and place for a period of three (3) years from the date of receipt of final payment under the contract; 6. The sponsor and the food service management company shall operate in accordance with current Program regulations. 7. The food service management company shall be paid by the sponsor for all 'meals delivered/prepared in accordance with the contract and this part. However, neither the Department nor the State agency assumes any liability for payment of differences between the number of meals delivered/prepared by the food service management company and the number of meals served by the sponsor that are eligible for reimbursement; *8. Meals shall be delivered in accordance with a delivery schedule prescribed in the contract; *9. Increases and decreases in the number of meals ordered shall be made by the sponsor, as needed, within a prior notice period mutually agreed upon; 10. All meals delivered/prepared under the Program shall meet the "Meal Service Requirements" section of the current Program regulations; 11. In cases of nonperformance or noncompliance on the part of the food service management company, the company shall pay the sponsor for any excess costs the sponsor incurs by obtaining meals from another source. SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT iJ..~ sentative Authorized Sponsor Representative Authorized Vendor HAROLD L. BORING, Ed. D. Assistant Superintendent Administrative Services DATE: DATE: ijAY 8 1935 * These items may be deleted by Upward Bound and National Youth Sports Programs which use a college cafeteria setting to provide meals under the SFSP. You may wish to redraft this document or cross non-applicable items. 6.2.8 ". . . .