HomeMy WebLinkAbout1985-136
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RESOLUTION NO. 85 13~
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH SEQUOIA PACIFIC SYSTEMS CORPORATION
3 RELATING TO ELECTION SUPPLIES AND SERVICES FOR THE GENERAL
MUNICIPAL ELECTION TO BE HELD ON MAY 7, 1985.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is hereby
lauthorized and directed to execute on behalf of said City an
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IAgreement with Sequoia Pacific Systems Corporation relating to
lelection supplies and services for the General Municipal Election
Ito be held on May 7, 1985, a copy of which is attached hereto,
Imarked Exhibit "An and incorporated herein by reference as fully
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as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
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'I adopted by
Bernardino
Ithe 1st
Ito wit:
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Quiel. Frazier. Strickler
the Mayor and Common Council of the City of San
at a
reqular
meeting thereof, held on
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day of
Aoril
, 1985, by the following vote,
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AYES:
Council Members Castaneda RAilly Mnrkq
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NAYS:
None
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II of
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,I Appr~ved as to form~ C ___1
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[City At orney
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day
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ABSENT:
Council Member Hernandez
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~/nA/ <fty
./ City C erk
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The foregoing resolution is
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April
, 1985.
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A G R E E MEN T
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(Election Supplies and Services)
/lTHIS.i)GREEMENT is made and entered into this ~J?~~ay of
~ ' 1985, by and between the CITY OF SAN BERNARDINO,
a municipal corporation, referred to as "City", and SEQUOIA
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PACIFIC SYSTEMS CORPORATION, a Delaware corporation, referred to
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as nContractor".
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The parties agree as follows:
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1. Recitals.
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(a) The Mayor and Common Council desire to enter into an
II agreement to procure election supplies and services for the
12 General Municipal Election (hereafter the nelection") to be held
13 on May 7, 1985 in the City of San Bernardino.
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(b) Contractor is in the business of furnishing election
15 supplies and services and has offered to furnish supplies and
16 services upon the terms stated in this agreement.
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2. City agrees to purchase certain election supplies and
18 services required for the election from the Contractor at the
19 prices and upon the terms stated in this agreement at a cost not
20 to exceed $30,000.00. Contractor agrees to prepare and furnish
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necessary supplies and services in sufficient time to enable City
lito comply with all requirements of the California Elections Code,
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I the California Government Code, the Constitution of the State of
,
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California, the Charter of the City of San Bernardino, and the San
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Bernardino Municipal Code.
26 il 3. Unit prices shall be as set forth in Contractor' s
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27 !attached proposal, marked Exhibit nIn. The required quantities of
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28 supplies shall be determined after the total number of registered
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in the City has been ascertained.
Actual quantities
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2 required may vary from those estimated in the proposal.
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4. In addition to the supplies and basic services set forth
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in Exhibit nIn, Contractor will, at no additional charge, furnish
'I the following special services, if and when requested by the City
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Clerk of City:
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Provide a detailed calendar of election events,
(a)
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Isetting out dates and requirements of the California Elections
Icode.
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linstruction classes as to proper use of DATAVOTE Voting System and
Igeneral polling place procedures.
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(b)
Assist in the conduct of election officers'
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(c)
Provide a qualified computer operator on election
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day for ballot tabulation, and supervise all counting center
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procedures.
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II (d) Provide all materials (logs, seals, procedures,
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~etc.) necessary for the central counting center.
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!I (e) Make arrangement for delivery of sample ballot
Ilbooklets to the U.S. Post Office in San Bernardino.
:1 (f) Package official ballots, precinct supplies, and
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iother necessary materials, ready for delivery to inspectors.
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(g) Furnish general guidance throughout the election
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5. Payment for all supplies and services shall be made upon
25 Ila bill or claim filed by Contractor with City's Director of
26 'IFinance. The bill or claim shall show the quantity and character
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27 liof each supply and service furnished and the sum payable computed
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28 i,at the appropriate unit price. The bill or claim may be filed at
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1 any time after all of the particular supply or service has been
2 furnished. The Director of Finance shall verify the claim. If it I
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3 is correct, he shall pay it.
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6. Contractor is not required to provide or pay for indexes
5 to the Great Register, precinct maps, postage expense for mailing
6 of election officer's forms, compensation of election officers,
7 sums payable for use of polling places or costs of publication of
8 notices.
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7. Contractor agrees that it will place on file with the
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City Clerk of City, within ten days after the execution of this
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agreement, a corporate surety bond or an irrevocable instrument
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of credit in a form satisfactory to the City Attorney, in the
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amount of $15,000.00 to guarantee the performance of the work
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contracted to be perforrmed.
IN WITNESS WHEREOF, the parties hereto have executed this
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agreement on the day and year first above written.
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I ATTEST:
~//ilt1~N/
City Clerk
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Approved as to form:
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I City At orney
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SEQUOIA PACIFIC SYSTEMS CORPORATION
By
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J N J. DA';I: Vice President
General Manager Election Services
By
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October 5, 1984
Quantity
100
55,000
55,000
55,000
1 set
520
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50,000
Optional
CITY OF SAN BERNARDINO
Estimated Operating Cost
Datavote Voting System '
The following estimated cost cover election supplies
and rental of voting equipment (ballot punches, mini-
computer, and program) required for the 1985 General
Municipal Election using the Datavote Voting System.
These costs are based on 100 consolidated election
precincts and approximately 55,000 registered voters.
Description
Sets of Precinct Supplies
Self-Mailer Sample
which will include
($235.00 each, 200
Ballot Booklets, (English
4 candidate statements,
words), 12 page booklet.
Only)
Producing cheshire mailing labels and affixing to
sample ballot booklets.
Official Datavote Ballots:
Includes:
a) 2,000 Absentee ballots (prescored)
b) Official card stock from Sect. of State
~- c) Card finishing (1. D. punching and perforating
of cards furnished from the State)
d) Packaging ballot by precinct into Official
Ballot/Supply box
Miscellaneous election forms & Absentee supplies,
(for 1,200 AV's) ,
Alpha Index
, DATAVOTE SYSTEM RENTALS
Datavote Ballot Punches - DV52
Datavote Mini-Computer, program, and operator
located at designated counting center.
Secrecy Envelopes for precinct use, (leasen, to
be returned after election).
Subtotal
Tax
Estimated Freight
Less amount billed for candidate statements
TOTAL
400 Pollstar Voting Booths @ $16.50/each
(plus tax and freight)
fx k'6,\- T
Extension
$ 2.530.00
10.940.00
2,850.00
5,535.00
1,020.00
300.00
2,080.00
1,500.00
400.00
$27,155:00
1,629.30
800.00
( 3,760.00)
$2S,824.3()
6,600.00
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Sequoia Pacific Systems Corporation
400 Second Street, San Francisco. California 94107 415-442-0520
Nationwide Suppliers of Quality Products
May 6, 1985
City of San Bernardino
P.O. Box 1318
San Bernardino, CA 92402
Attn: Shauna Clark, City Clerk
Re: Performance Bond
Dear Ms. Clark:
Enclosed herewith as required by the contract, please find the Performance
Bond in connection with the election of May 7, 1985.
If you have any questions, please do not hesitate .to contact this office.
Yours_ve~~~~
( 1::::: Fox
Administrative Assistant
to John J. Davi
JJD:jlf
Encl.
Business Forms Systems
Labels Design and Printing
Election Systems and Printing
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STATE OF CALIFORNIA
COUNTY OF SAN FRANCISCO
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OFActAL SEAL.
PATRICIA G. MELVIN
NOT AnY PUBLIC - CALIFORNIA
San Francisco County
My Commls,1on EY.pit06 May 8. t988
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On this
3rd
day of May
1985
in the year
before me
Patricia G. Melvin , a Notary Public, State of California,
duly commissioned and sworn, personally appeared
Mark Munekawa
personally known to me (or proved to me on the basis of satisfactory
evidence) to be rhe Attornev-in-Fact of the corpora-
tion that executed the within instrument, and also known to me to be the
person who executed the within instrument on behalf of the
corporation therein named, and acknowledged to me that such corpora-
tion executed the same instrument
IN WITNESS WHEREOF I have hereunto set my hand and affixed my
official seal in the Ci ty and County of
o t.he date set r. r. h ab ve' this q:rtificate.
Notary Public. State of California
-Acknowledgement
to Notary Public-Corporation (C.C. Sees. 1190-1190.1)
DeW-7705 Ped. in U.S.A.
My commission expires
May 6, 1986
,
...
'IN~
INSURANCE COMPANY OF NORTH AMERICA. PHILADELPHIA, PENNSYLVANIA
Premium:.........,$..L?.Q",.Q.Q.............,..........,...............
Bond No.:,I<.Q....2?...!l.2.}!l..Q
CONTRACT BOND
California Performance Bond - Public Wor!<
KNOW AU MEN BY THESE PRESENTS:
That we,
SEQUOIA PACIFIC SYSTEMS CORPORATION
as Principal, and INSURANCE COMPANY OF NORTH AMERICA, a corporation organized under the laws
of the State of Pennsylvania and duly authorized under the laws of the State of California to become sole surety
on bonds and undertakings, as Surety. are held and firmly bound unto
CITY OF SAN BERNARDINO
300 North D St.
San Bernardino, CA 92418-0121 as Obligee.
in the penal sum of FIFTEEN THOUSAND AND NO/100---------------------------------DOLLARS
($ 15,000,00 ), lawful money of the United States of America, to be paid to the said Obligee,
successors or assigns; for which paymea" well and truly to be made, we bind ourselves, our heirs, executors,
successors, administrators and assigns, jointly and severally, firmly by these presents.
NOW, THEREFORE, whereas the said Principal has entered into a contract of even date herewith with the said
Obligee to do and perform the following work, to-wit:
PRINTING OFFICIAL BALLOTS AN9 TABULATION OF BALLOTS
IN ACCORDANCE WITH CONTRACT DATED APRIL 15, 1985
as is more specifically set forth in said contract, to which contract reference is hereby made;
THE CONDITION QF THIS OBLIGATION is such, that, if the said Principal, his or its heirs, executors, suc-
cessors, administrators and assigns, shall well and truly do the said work, and fulfill each and every of the covenants,
conditions and requirements of the said contract in accordance with the plans and specifications, then the above
obligation to be void, otherwise to remain in full force and virtue.
..
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No right of action shall accrue under this bond to or for the use of any person other than the Obligee named herein,
Sealed with our sea1s and dated this
2nd
day of May
, 19 85
..S.~QlJ().r.,\.X,\!;Jf..r.~...~'l.SI)j:J:!?",~9IW.9.Mr.:t9.N,
Principal
"
INSURANCE COMPANY OF NORTH AMERICA
/1.7IL
By.~.-'~iiKAWA;"ATTiiRNiiY.::i:N.::FACT....
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BS-9722a Ptd. in U.S.A.
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SFB
POWER OF
ATTORNEY
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Irisurance Company 01 North Amenco
a CIGNA cornpar'fy
Know a8 m... by 1hese pretIeIItS: That 1.N8URANCE COMPANY OF NORTH AMERICA, a corporaUon of the
Commonweahh of P~~lftyani8. having}~,::Pff:9cipal ~_.~~:-,~0::J1':l~ :Pj~Y:::Q.1, Philade~ph'~~f ,Pennsv.l.~l)!a/p:tJ.rsu_antJo the fotlowing Resohl~ron
adopted by the Boardcf Oirectors of the said Company on March 23; lff7?, to wit:
Thallhe Pre~)denl, 01 8~::~t~ vke pr~~~~::~iof V~::&~J#I, Vice Pr~;~, Ass~~y#:~residS~(:'R#~l \J\~:pr~~;~~; or AttOrney,"'.F~'~( (!l~V"e~CUle 1m and tllbeMlf nllhe
.companv an.... and a\! hon~;:::~l!e:lW::ings. ~0J~~ces. COIl)~~_C:~:!Ii)dothDrWflllngs in thenatl,mr-t~f. Ihe 61:l~)~:b8/olt~Yt~ necessary by thll S_~~l>I(1):_Qr a Resident Socretary, an
AsslStoot Secretary I)( a R~,:f:~tant~~" 8ndthD~~,,~Ohecompany affoxed Iherl!li::Jj"~~'i-rJ:~t the p~~;, or,a/l)',_~~~-,\I~ Vice President, S&0~~,:\I>~:rlestckml, Of VICe President
may appQ1nl and auIttO!izll'~~l:\fvlCe r~lil~,~', RRSldeotVJC!2:::~lI$tclents, SacraWifts, R~,,~~tanes:' A~l Sec'81~rte~....:ftesident ASSlSl<lnl S~t;:i[~"ilJld AUmneys-1n,Fact 10 so
Iil~OCU~ Of attesllo the e)<oct>~~:,~I::~_&lJc.?)rJj~~~ C)nbehalf:~t~:~nv and to aff.)< the ~:t_~" ~mpa~!::~~: -,.:,,::::,,<:::,::::::< "-:::_.,,:-:::':::::
Any such wfltlngexocuted In ii~~::wi:~:~~RlIi(!sShall'.~:~,~~-n{J upon the compan~,;~:::~,~:::?:~as th~:~ bvt~:~~~niandatlest80bY ~,~::~:;a'y,
The ,'gna1l.lf8 01 the Pffi&~nt,' 91,~,f;~~o;ll;~V,ce Pr8Sigenl. 01 ,:~~f>Y~i-Y,~~ PreSident, Of Vl!!~J'(lIsltient and tN::~,:9f:*lI CO~y~iPi~ be affixed by far:wrute"~_:any power 01 anomey grMltlUl
pUfs!-,ant to lhis flesOl~t1On, arxtl!)e-51W)iU:t.l{e:m a cartlfYlng o"~_~'n~:~__llf the ~~_IIi~Y ~Yta afh)<ed'~':a~Wl1de to a?Y:SIe.l'~te of,aflY S<J,~,P9~;,~d any such pOwer or cert,hcale
bearmg such fllcSHUile signatutetll:::~~:~:!;le valid andbmd'n\Jofr{~,~:P":~'~:;", :_:" -: -::"',:-::, _:-:>/ _::',: ::'-:::,:>--::,:> ,::::::: ::::",:'::-..:-:<' ::- :,.-:_-::"::::-,..:::-:--::::::':i<::':::::::_:'-:,~::,,::--' ,,::::::" -'
Such ASSfstant V,cePlliSidef11s, ~~~~>AssiS1ant SeCletarleS, ReSldllQ_~_q:rI!~:-a,fl:d-:4~rrle'r's.ln-Fac1shalr 1:ta&,~tj~O'ity to C~~$:'_:~';~,~i,tY:,8'>P:'~,iit:-!hiS'f1esotution, Iha By-Laws of the Com-
Pafly.arn:lanyaffidav'torrecordotlh;iC"~vnecessarylothechschargeoHIiIlir',lfutieS.- ,', -- " '".-'" :', '.','- ',', ,
(5) The passage of th,s Resolution does no! revoke any earlr&r e"thonly gritnted by R~utiOns 01 tIu} 6oaft::I 01 DirectDfS adQpllld or. A/ne9', 1953andMay 28. 1975,"
does hereby nominate, constitute and appoint PATRICIA A. DUFRESNE, WINTON HILL, 'IlOW\LD E. HOOVER, JANET E.
FITZGERALD, HARRIETTE J. BIGGS, PATRICIA G. MELVIN, and MARK ~EKAWA, all of the City of
San Francisco, State _of California ----------------------------------------------------
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___________________________________________ ----------, each individually if there be more tnan one named,
its true and lawful attorney-in-fact, to make, execute, seal and d~iver on its behalf, and as it:s act and deed any and all bonpS. undertakings,
recognizances, contracts and other writings in the nature thereof. And the execution of s~ writings in pursuance of these presents, shalt
be.s binding upon said Comp.ny, as fully and ampfy as if they had been duly executed and acknOWledged by the regul.rly elected officers
of the Company at itsprincipal nffice. '
IN WITNESS WHEREOF, the said H. F. McCRANIE, JR. ,Vice-President,
has hereunto subscribed his name and affixed the corporate seal 'of the said INSUJl"~NC;E COMPANY OF NGRTHAMElUCA
this 3rd dayo! Febraarv~ . .19~
ISEAL)
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~A1WCE CO!WJ'A!!IYm'JtORTH AA'IlRU:A
byJ'J.!t !!J!iC~
H. F. McCRANIE, JR.
STATE OF PENNSYLVANIA , ,
COUNTY OF DEL.l\Wi\.RE ss. ,,' ~ '."
On thiS 3m ' , , day-of ~~h~y;,' rA.D:~r9B~ ,~!ore/ne( a N~tarv
Public 01 the mMMoNt.%')~""ll Of 1"F.NN. in and f"tthE> <;ounty of ", l;lEWJl.Wi< ' aamE>
. : ,.' ~'H. 1':. 'M;'C'R~T1>'. "f~:' .: ,:: '.::,.lti~-pre~d.int~ih'HNSIn!~
COMPANY OF NORTH AME.Ru;A 19,me perj;On:atty know~ la' be:tt><i ~jv'l1iualA~f'\l!~~ ~i.4i:uteil ihii;'$,~J,;,:g,;~~;"'r, ahd
he acknowledged that he ex~cuted \nE> Same, and that the sea' affiXei}ttNhe prei:Olli<>\},*,itilroi!N ~ t~" oo,Pi>I",t~~~""".l<! e;~n1;"
that the sai ~a>ldhii signature were:dl11y, affixed,by thl':a~ihOrlty afld ,;ij!iiC.'!l6ii,W~~tcC<p";'~tloU'. and \fiat RFIU'nOn,
adopted ' or,; of,seid ConJRan~. tofetred to ,in.th<> l'ie):ed{ng ins!n,l!136.l:'!; i$.mW i1\~J:1r<:<l'" ..",'< \ ,
~TiMoo.r. 'tOr, Ih,ave hereuntO Set <l1Y b~nd Mdaffixed l-rvi;cffici.:ls1i<ll ~hiie l;l1v:dt;'Rl\DI,lpl<
theo an ~A~ ,{{eri" '<,~, .. " '. ."'.~' '~,:'.".;;<" ".' .
_ f ' -... " 1 ~AlIlIf'WCOSG1l0I'Hfota<lf>oblio ".~;~~c~C~~lull'
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\:?~~ ~~:L.....,j.Si><lteiorv;j{~A~~Q,f~..u;~~~;q",*Oil)\.:cef:tllY~IB(;~'i>aI',
"t.~~~~~~~~:'-,- ---I> "~> ',4-- ,-/","'~"'9:"::,, - "'-"y,__.;'l':~~~4:r'''''~~..rf-''''f>U''..-V-uJ-,,\.- _, >/A"-J.,':<" 1._,. ,."
POWE~rli;,~~t>t~'t~in9iS..~"H;lN9'8nl:l<:~~~,~Jh!\illl~~~;,;~~;,:;:~' :~:',::;'::'.:,:r:' "
. In wi~eof, I Ma~E>he.re<m,t& subsCrille<lm9 n<lffie a~S"eq0t~)in<I:~~!#1'.liw~~~f}ti8;Ci>~~~fl, '
tms _ _ :.' l:'_, , -_ ' : _ _.: _ . ,d~lvof -" -_/1 '% , H ~ _ ::'~:'.-_:~., :~__.' u _,<',-'::._:':~-~-:;~:~-~~~;>:~;:,f-;'~>> <"_~~.:):-~:.--.~ V'f '-.' "'
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as,l$l9a Pld. in U,S.A.