HomeMy WebLinkAbout1985-131
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RESOLUTION NO. 85-131
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH REED, ROBERTS ASSOCIATES, INC.,
RELATING TO CITY'S UNEMPLOYMENT INSURANCE PROGRAM.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
I SECTION 1. The Mayor of the City of San Bernardino is hereby
!authorized and directed to execute on be~alf of said City an
IAgreement with Reed, Roberts Associates, Inc., relating to City's
lunemPloyment Insurance Program, a copy of which is attached
Ihereto, marked Exhibit "A" and incorporated herein by reference as
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'I fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
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adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
reqular
the 1st
day of
, 1985, by the following vote,
April
to wit:
AYES:
Council Members Castaneda. Reillv. Marks
Quiel, Frazier
NAYS:
None
ABSENT:
Council Members Hernandez. Strickler
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/ Clty erk
The foregoing resolution is hereby
day
of
, 1985.
April
Approved as to form:
~m/ee/
City ttorney
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1
A G R E E MEN T
2 (Unemployment Insurance)
3 THIS AGREEMENT is made and entered into effective January 1,
4 1984, by and between the CITY OF SAN BERNARDINO, a municipal
5 corporation, referred to as "City", and REED, ROBERTS ASSOCIATES,
6 INC., a New York corporation, referred to as "Administrator".
7 The parties agree as follows:
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1. Recitals.
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A. City pays unemployment compensation taxes pursuant to
10 Unemployment Compensation Amendments of 1976, Public Law 94-566.
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B. Administrator represents to City that it is qualified
12 to advise City with respect to City's unemployment insurance
13 program.
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2. Services to be Provided by Administrator. Administrator
15 shall provide the following:
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A. Evaluations of personnel practices, as required by
17 City, including review of hiring and termination procedures,
18 employee handbooks, union contracts, application forms, separation
19 forms, warning notices and other items used in day-to-day
20 personnel administration. After such review, Administrator shall
21 make appropriate recommendations for changes.
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B. Claims supervision to include:
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(1) Examination of each individual claim as to
24 eligibility, amount of claim and benefit period.
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(2) Investigation and protest of all questionable
26 claims.
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(3) Verification that unwarranted charges are not
28 entered against City's experience.
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(4) Verification of the California Department of
2 Economic Development's periodic statements of amounts due.
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C. Analysis of merit rating (if under tax provisions of
4 law) which includes:
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(1) Verification of the accuracy of City's annual
6 contribution rate as assigned by the California Department of
7 Economic Development.
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(2) Study and test of procedures leading to the
9 lowest tax rating allowable, if applicable.
D. Current reports, including:
(1) Reconciliation of current payroll records with
12 quarterly tax reports submitted, if applicable.
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(2) Issuance of service letters relating to
14 unemployment tax matters where pertinent.
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(3) Periodic visits to City offices to review
16 procedures which will effect a complete system for the supervision
17 and control of unemployment tax data.
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E. Continuing education and training for key City staff,
including instruction in changes in the law necessary to ensure
proper compliance.
F.
Attend all Administrative Law Judge and Appeals Board
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I hearings, whether initiated by Administrator on behalf of City or
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i by claimants in the exercise of their appeal rights. City will be
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II advised by letter as to the results of each hearing.
G. At the conclusion of each year, an annual financial
26 analysis with appropriate details and recommendations to enable
27 City to determine whether the financing option is appropriate or
28 in need of change.
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H. A detailed quarterly computer report listing the
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I names of those individuals who have filed for benefits and the
2 disposition of each claim. This report shall classify claims by
3 department and location within City.
4 3. Services to be Performed by City. City shall promptly
5 provide Administrator with all relevant information and data that
6 it has in its possession required by Administrator.
7 4. Administrator's Fee. City shall pay Administrator for
8 its services an annual fee computed on the basis of the number of
9 full-time equivalent employees as of January 1 of each year at the
Ib rate of $2.50 per full-time employee, except that Administrator's
11 total fee for anyone year shall not exceed $3,500.00. Payment
12 shall be made in equal quarterly installments with the first
13 installment to be made on or before March 31, 1984. The annual
14 fee shall be adjusted each year based on the number of full-time
15 equivalent employees on December 31 of the preceding year.
16 5. Term. This agreement shall be for a term of 48 months,
17 commencing on January 1, 1984, and continuing through December 31,
18 1987. The City shall have the option to renew this agreement
19 under the same terms and conditions and for a like term by giving
20 written notice to Administrator at least sixty (60) days prior to
21 the expiration date of this agreement. Notwithstanding the
22 foregoing, City shall have the right to terminate this agreement
23 at any time upon thirty (30) days' advance written notice to
24 Administrator.
25 6. Accounting Records. Administrator shall maintain records
26 of all expenditures made pertaining to its services under this
27 agreement. Said records shall be maintained in accordance with
28 generally accepted accounting principles and shall be available to
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1 City for its audit at all reasonable times and places.
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7. Expenses. Administrator shall bear all expenses it
3 incurs in performance of its duties hereunder and hold City free
4 and harmless for all and any liability therefor.
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8. Notices. All notices herein required shall be in writing
6 and delivered in person or sent by certified mail, postage
7 prepaid, addressed as follows:
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City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Reed, Roberts Associates, Inc.
P.O. Box 5050
Carson, CA 90749-5050
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9. Assignability. The experience, skill and expertise of
11 Administrator is of the essence of this agreement. Administrator
12 shall not assign (whether by assignment or novation) this
13 agreement or delegate its duties hereunder in whole or in part or
14 any right or interest hereunder without the prior written consent
15 of City. Any assignment or attempt to assign this agreement
16 without such prior written consent or by operation of law shall
17 constitute cause for termination.
18 IN WITNESS WHEREOF, the parties hereto have executed this
19 agreement on the /7r.t.. day of '9~~./ll
20 CITY OF SAN
ATTEST:
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II ~C/~~0
I City Clerk
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REED, ROBERTS ASSOCIATES, INC.
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BY~?~ Y.J'J~
Title '!/?-7~(J ~ ~---
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I Approved as to form:
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City Attorney
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