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Home My WebLink About18-Development Services . , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Funk, Director Subject: Resolution awarding contract to Janus Corporation for Lead-Based Paint and Asbestos Abatement and Clean Up (phase II) at the Santa Fe Depot, per Plan No. 10328. MCC Date: 12/03/01 Dept: Development serviceOR . ,"" . , ~ L 1I\.fl1/~t-l Date: November 26, 2001 File: 6.7178 Synopsis of Previous Council Action: 10/02/00 Agreement for Professional Environmental Inspection Services approved with Earth Tech for providing inspection of hazardous waste removal at the San Bernardino Santa Fe Depot. 12/04/00 Adopted Resolution No. 2000-340 awarding contract to Janus Corporation for abatement of lead-based paint, asbestos, PCB abatement, and clean-up at the San Bernardino Santa Fe Depot. 7/9/01 Allocation of $3,000,000 in the 2001102 Capital Improvement Program (CIP) for rehabilitation and structure retrofit for the Santa Fe Depot (Account No. 123-558-5504-7178). Recommended Motion: Adopt Resolution. ~~ James Funk Contact person: Mehran Sepehri Phone: 5127 1 Supporting data attached: Staff Report, Resolution Ward: FUNDING REQUIREMENTS: Amount: $965.000.00 Source: (Acct. No.) 123-558-5504-7178 Acct. Description: Restoration of San Bernardino Santa Fe Depot Finance:@.la~ Council Notes: ",,~-l> 2ro\-~2.- Agenda Item No. K-- ILl )JI>I CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT: Resolution awarding contract to Janus Corporation for Lead-Based Paint and Asbestos Abatement and Clean Up (phase II) at the Santa Fe Depot, per Plan No. 10328. BACKGROUND: This project consists of lead-based paint and asbestos abatement which includes dismantling sash windows, removing lead-based paint from windows and doors, removing lead-based paint from eaves, removing damaged and/or loose asbestos containing glazing from windows, and sandblasting plaster ceilings and walls to prepare them to receive new plaster. This project is being completed separate from the overall Depot Restoration project in order to reduce the need for specialty contracting in the reconstruction phase(s) to follow; reducing the number of "unforeseen changes " in that larger project and thereby reducing overall project cost. The reconstruction phase of the project is scheduled to begin in MarchI April of 2002 and should be completed within 18 - 24 months thereafter. Plan and specifications for this project are complete. The project is ready to be awarded. The estimated project costs are as follows: Construction Cost $ 894,601.68 Contingencies $ 50,000.00 Design, Inspection, and Contract Administration $ 20,398.32 Total $ 965,000.00 This project was advertised locally in the San Bernardino County Sun Newspaper, Construction Trend Newspaper, the City's web site, and with the San Bernardino Area Chamber of Commerce. The following five companies responded: Name of Bidder Citv Amount of Bid Janus Corporation Ontario $ 894,601.68 CST Demolition & Environmental Brea $ 1,000,267.00 Matrix Industries Inc. Downev $ 1,420,030.00 Southwest Industries Rancho Cucamonl!a $ 2,551,879.00 Action Environmental Corona $ 473,052.30 Engineering Estimate $ 1,436,626.00 - 2 - CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report After the bid opening, Action Environmental was the apparent lowest bidder in the amount of $473,052.30. However, after staffs review of the submitted bid documents, the contractor did not bid on four significant items. According to the contractor, he does not have the expertise to accomplish these items and he could not find any subcontractors to perform this work. Therefore, in Staffs opinion, Action Environmental was not a responsive bidder. The apparent lowest responsible bidder is Janus Corporation. Janus Corporation satisfactorily completed phase I of the environmental clean up. Based on review of the sealed competitive bids received, staff has determined that Janus Corporation, the lowest responsible bidder, has met the minimum requirements ofthe specifications and bid guidelines, and therefore, recommends that the Mayor and Common Council award the referenced contract accordingly. FINANCIAL IMPACT: Only those funds deemed necessary for contract payments this fiscal year were budgeted in the FY 2001/02 Budget and adequate funds are available for this phase of the project. All costs incurred for this project are charged to Account No. 123-558-5504-7178 (Restoration of the San Bernardino Santa Fe Depot). RECOMMENDATION: Adopt Resolution. - 3 - City of San Bernardino, California Department of Public Works, Division of Engineering November 21, 2001 File No.6. 7178 W.O. No. 123-558-5504-7178 DWG. No. 10328 VICINITY MAP For SANTA FE DEPOT PROJECT 57? i . ~ E~()!J ~-Pr ~.. l.l-~ I . ,. d- b(;})(d JfIeiNrT ~ 'I 1 ,~ ::-;-AA;. 'TT1 " . ,--- L-' 'L / \, I~ -- ~ ~ ~ VICINITY MAP N T.s. r '- ,-. '- '- 1 2 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 3 BERNARDINO AWARDING A CONTRACT TO JANUS CORPORATION FOR LEAD- 4 BASED PAINT AND ASBESTOS ABATEMENT AND CLEAN UP (PHASE II) AT THE SANTA FE DEPOT, PER PLAN NO. 10328. 5 6 7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Janus Corporation is the lowest responsible bidder for Lead-Based Paint 8 and Asbestos Abatement and Clean Up (phase II) at the Santa Fe Depot, per Plan Drawing No. 9 10 10328. A contract is awarded accordingly to said bidder in a total amount of $894,601.68, 11 with a contingency amount of $50,000, but such award shall be effective only upon being fully 12 executed by bDth parties. All other bids, therefore, are hereby rejected. The Mayor is hereby 13 authorized and directed to execute said contract on behalf of the City; a copy of the contract is 14 on file in the office of the City Clerk and incorporated herein by reference as fully as though 15 16 set forth at length. 17 SECTION 2. This contract and any amendment or modifications thereto shall not take 18 effect or become operative until fully signed and executed by the parties and no party shall be 19 20 21 obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or 22 course of conduct of any party. 23 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it 24 within sixty (60) days of passage of the resolution. 25 1/1 26 27 III 28 ~/3 j d./~~/o ( 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 2 BERNARDINO AWARDING A CONTRACT TO JANUS CORPORATION FOR LEAD- "- BASED PAINT AND ASBESTOS ABATEMENT AND CLEAN UP (PHASE II) AT THE 3 SAl'.TA FE DEPOT, PER PLAN NO. 10328. 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a 7 meeting thereof, held on the _day of _,2001, by the following vote, to wit: 8 Council Members: AYES NAYS ABSTAIN ABSENT 9 10 ESTRADA 11 LIEN 12 MC GINNIS 13 SCHNETZ 14 ........ SUAREZ 15 16 ANDERSON 17 MC CAMMACK 18 19 20 City Clerk The foregoing resolution is hereby approved this day of ,2001. 21 22 23 24 25 Approved as to form and legal content: 26 Judith Valles, Mayor City of San Bernardino 27 By: --- 28 City Au C I T Y 0 F SAN B ERN A R DIN 0 Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: December 4, 2001 TO: Mehran Sepehri FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2001-362 At the Mayor and Common Council Meeting of December 3, 2001, the City of San Bernardino adopted Resolution 2001-362 - Resolution awarding a contract to Janus Corporation for lead-based paint and asbestos abatement and clean up (Phase II) at the Santa Fe Depot, per Plan No. 10328. I am providing you with one certified copy of Resolutino 2001-362 and four (4) original bound contracts. Please obtain signatures where indicated and return one fully executed original to the City Clerk's Office as soon as possible. Please be advised that the resolution and agreement will be null and void if not executed within 60 days. or by February 1, 2002. If you have any questions, please do not hesitate to contract me at ext. 3206. I hereby acknowledge receipt of the above-mentioned documents. Signed: ~~~/ /-z../4-/o1 , Date: ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): \ z.- S"C, \ Item # \ 2 Vote: Ayes 1-'1 Nays ..0-' Change to motion to amend original documents: Resolution # 2c::o L- 3~ c...~.. Abstain ..e-- Absentu____.__ Reso. # On Attachments: ~ Contract term: - Note on Resolution of Attachment stored separately: / Direct City Clerk to (circle I): PUBLISH, POST, RECORD W'COliNTY Null/Void After (nC.,-f)0::'t~/--X__--.J.: D .~_ By: _~_..______ Date Senlto Mayor: \ 2 --?, ~ ) Date of Mayor's Signature: 12/Lj I () , Date ofClerk/CDC Signature: 17 I'll D ' , I Reso L.og Updated / Seal Impressed: ___/ _._.___.._ Date Memo/Letter Sent for Signature: 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: 12-/410 , , See Attached: ~ Date Returned: I -3-0d- See Attached: See Attached: Request for Council Action & Staff Report Attached: Yes V Updated Prior Resolutions (Other Than Below): Yes Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes Updated CDC Personnel Folders (5557): Yes Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By No....L By No.....L.. By No.....L By No / By Copies Distributed to: City Attorney / Parks & Rec. Code Compliance Dev. Services L....-.. EDA Police Public Services Water Finance / MIS Olhers: Notes: 1:S00 f\ 0 (O/Y'[iZ_p,e...\ BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: i"t'rf Date: 1- ~ -OJ., Revised 01112/01