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Home My WebLink About16-Development Services , . , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Funk, Director File: 1.7220 OR: ::;:AL Subject: Resolution awarding contract to E.G. Holmes Co. for pavement rehabilitation on University Parkway from Kendall Drive to Northpark Blvd, Base Line Street from California Street to Medical Center Drive, and the intersection of Little Mountain Drive and 48th Street, per Plan No. 10295 and authorization for the Director of Finance to amend the FY 2001/02 budget. MCC Date: December 3, 2001 Dept: Development Services Date: November 21, 2001 Synopsis of Previous Council Action: 7/9/01 Allocation of $405,000 in the 2001/02 Capital Improvement Program (CIP) for University Parkway from Kendall Drive to Northpark Blvd, Base Line Street from California Street to Medical Center Drive, and the intersection of Little Mountain Drive and 48th Street. (Account No. 135-378-5504-7220). Recommended Motion: I. Adopt Resolution. 2. That the Mayor and Common Council authorize the Director of Finance to transfer $241,000 from Account No. 135-378-5504-7222 (Highland Ave., Waterman Ave., Foxcroft Way) to Account No. 135.378.5504-7220 (University Pkwy, Baseline St., 48th St.), and amend the FY 2001/02 Budget accordingly. ~ }- Or, ~/yf\J1)(\ ~/f"""-- James Funk Coutact person: Mehran Sepehri, Senior Civil Engineer Phone: 5127 Supporting data attached: Staff Report, Map, & Reso. Ward: 2.5 FUNDING REQUIREMENTS: Amount: $ 646,000.00 Source: (Acct. Nos.) 135-378-5504-7220 Acct. Description: University Pkwy, Base Line St., 48th St. pavement rehab~. l/ ~ Finance: :ltiY~~ t:1:/. '-- Couucil Notes: P~""~1-6b() Agenda Item NO.--I-iP--- Il/?J)IJI . , , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution awarding contract to E.G. Holmes Co. for pavement rehabilitation on University Parkway from Kendall Drive to Northpark Blvd, Base Line Street from California Street to Medical Center Drive, and the intersection of Little Mountain Drive and 48th Street, per Plan No. 10295 and authorization for the Director of Finance to amend the FY 2001/02 Budget. Background: This proj ect consists of the removal and replacement of asphalt concrete and aggregate base, and striping the street section on University Parkway from Kendall Drive to Northpark Blvd., and the intersection of Little Mountain Drive and 48th Street. Originally, it was planned to overlay these streets. After a detailed examination during the design of the project, due to the poor condition of the street, the City's consultant, AEI CASC, recommended that asphalt concrete and aggregate base be removed and replaced. By removing and replacing these streets the cost of this project has increased. Funding for the additional construction cost of this project will come from savings on pavement rehabilitation project, (Highland Ave., Waterman Ave., Foxcroft Way and 9th St). This section of road on University Parkway from Kendall Drive to Northpark Blvd., Baseline Street from California Street to Medical Center Drive, and the intersection of Little Mountain Drive and 48th Street, experiences significant vehicular traffic and the original pavement sections have deteriorated. It is currently in very poor condition, which is why staff is proposing to move forward with this project as soon as possible. Plan and specifications for this project are complete. The project is ready to be awarded. The estimated project costs are as follows: Construction Cost $ 555,586.00 Contingencies $ 20,000.00 Design, Inspection, and Contract Administration $ 70,414.00 Total $ 646,000.00 This project was advertised locally in the San Bernardino County Sun Newspaper, Construction Trend Newspaper, the City's web site, and with the San Bernardino Area Chamber of Commerce. The following eight companies responded: Name of Bidder City Amount of Bid E.G. Holmes Co. Yucaipa $ 555,586.00 Vance Corp Rialto $ 575,636.00 All American Asphalt Corona $ 576,962.00 Matich Com. San Bernardino $ 602,206.00 Silvia Construction Rancho Cucamonga $ 616,176.00 Laird Construction, Inc. Rancho Cucamonga $ 624,382.50 Cherokee Lancaster $ 643,601.67 Holland-Lowe Const. San Bernardino $ 645,221.50 Engineering Estimate $ 565,395.00 " CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Based on review of the sealed competitive bids received, staff has determined that E.G. Holmes Co. the apparent low bidder, has met the minimum requirements of the specifications and bid guidelines, and therefore recommends that the Mayor and Common Council award the referenced contract accordingly. Financial Impact: Funding for this project, in the amount of $405,000, has been budgeted for FY 01-02 from AB 2928 Funds, Account No. 135-378-5504-7220. An additional $241,000 is needed and is available from project 135-378-5504-7222 (Highland Ave., Waterman Ave., Foxcroft Way), due to project savmgs. Recommendation: That the Mayor and Common Council authorize the Director of Finance to amend the FY 2001/02 budget to increase the budget in Account No. 135-378-5504-7220 by $241,000 and reflect the associated reduction in Account No. 135-378-5504-7222 and adopt resolution. Mev 20 01 07:07p AVIS LANSING 5173232640 p.14 City of San Bernardino, California Department of Development Services/Public Works Division PROJECT LOCATIONS for the following Projects Pavement Rehabilitation at University Parkway Between Northpark Blvd. and Kendall Dr. '.' & Baseline Street Between State St. and Medical Center Dr. & Little Mountain Dr. 48th Street Co ~ "I ;, z ,... i u___ w ~ VICINITY MAP N.T.S. ,,""""'" ....... ,.- '-' - '- 1 2 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 3 BERNARDINO AWARDING A CONTRACT TO E. G. HOLMES CO. FOR 4 PAVEMENT REHABILITATION ON UNIVERSITY PARKWAY FROM KENDALL DRIVE TO NORTHPARK BLVD, BASE LINE STREET FROM CALIFORNIA 5 STREET TO MEDICAL CENTER DRIVE, AND THE INTERSECTION OF LITTLE MOUNTAIN DRIVE AND 48'h STREET, PER PLAN NO. 10295. 6 7 8 9 10 11 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. E.G. Holmes Co. is the lowest responsible bidder for pavement rehabilitation on University Parkway from Kendall Drive to Northpark Blvd., Base Line Street from California Street to Medical Center Drive, and the intersection of Little Mountain Drive 12 and 48'h Street, per plan no. 10295. A contract is awarded accordingly to said bidder in a total 13 amount of $555,586.00 with a contingency amount of $20,000.00 but such award shall be 14 effective only upon being fully executed by both parties. All other bids, therefore, are hereby 15 16 rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of 17 the City; a copy of the contract is on file in the office of the City Clerk and incorporated herein 18 by reference as fully as though set forth at length. 19 20 SECTION 2. This contract and any amendment or modifications thereto shall not take 21 effect or become operative until fully signed and executed by the parties and no party shall be 22 obligated hereunder until the time of such full execution. No oral agreements, amendments, 23 24 modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. 25 26 27 within sixty (60) days of passage of the resolution. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it 28 #\\0 \~I~IOl - "'" ,-.. "'" 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 2 BERNARDINO AWARDING A CONTRACT TO E. G. HOLMES CO. FOR PAVEMENT REHABILITATION ON UNIVERSITY PARKWAY FROM KENDALL 3 DRIVE TO NORTHPARK BLVD, BASE LINE STREET FROM CALIFORNIA 4 STREET TO MEDICAL CENTER DRIVE, AND THE INTERSECTION OF LITTLE MOUNTAIN DRIVE AND 481h STREET, PER PLAN NO. 10295. 5 6 7 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the _day 8 of _,2001, by the following vote, to wit: 9 Council Members: AYES NAYS ABSTAIN ABSENT 10 ESTRADA 11 LIEN 12 13 MC GINNIS 14 SCHNETZ 15 SUAREZ 16 17 18 ANDERSON MC CAMMACK 19 20 21 22 23 24 City Clerk The foregoing resolution is hereby approved this day of , 2001. Judith Valles, Mayor City of San Bernardino 25 Approved as to 26 form and lega content: ,..... 27 '- 28 B: . . C I T Y 0 F SAN B ERN A R DIN 0 Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: December 4, 2001 TO: Mehran Sepehri FROM: Michelle Taylor, Senior Secretary RE: Transmitting Document for Signature - Resolution 2001-360 At the Mayor and Common Council meeting of December 3, 2001, the City of San Ber- nardino adopted Resolution 2001-360 - Resolution awarding a contract to E.G. Holmes Co. for pavement rehabilitation on University Parkway from Kendall Drive to Northpark Blvd., Baseline Street from California Street to Medical Center Drive, and the intersection of Little Mountain Drive and 48th Street, per Plan No. 10295. I am providing you with one certified copy of Resolution 2001-360 and, four (4) original bound contracts. Please obtain signatures where indicated and return one fully executed original contract to the City Clerk's Office as soon as possible. Please be advied that the resolution and contract will be null and'void if not executed within 60 days, or by February 1, 2002. If you have any questions, please do not hesitate to contract me at ext. 3206. I hereby acknowledge receipt of the above-mentioned documents. Signed: ~~ /-z../4-/t7! , Date: . " . r ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT H RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): l;;l -3-(':, I Item # Vote: Ayes 1- 'I Nays--B-- 1(" Abstain Resolution'i .__ZOO 1- '3,10 0 -8- Absent -~ft_..__ Change to motion to amend original documents: Reso, # On Attachments: L Contract term: Note on Resolution of Attachment stored separately: -""'_ Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY NulllVoid After.,iQQ.{JIYf-~-'s)~J-c..d:-_. By: _ =~__.___.__ Date Sent to Mayor: I '2..j 01 0 1 Date of Mayor's Signature: ,<--/6.!l;1 Date ofClerk/CDC Signature: 12/410 I I , Reso. Log Updated: ,,/" Seal Impressed: ____~__.___ __._..__ Date Memo/Letter Sent for Signature: 1'2./4 I ~ \ 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: v'" Date Returned: 12-\9-0\ See Attached: See Attached: Request for Council Action & Staff Report Attached: Yes V Updated Prior Resolutions (Other Than Below): Yes Updated CITY Personnel Folders (6413, 6429, 6433, 10584. 10585, 12634): Yes Updated CDC Personnel Folders (5557): Yes Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By No ,,/ By No ----L By No / By NO? By_ Copies Distributed to: City Attorney / Parks & Rec. Code Compliance Dev. Services ,/ EDA Finance ,/' MIS Police Public Services Water Others: Notes: &f1D (c,A...OCT BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: m\ Date: (2--l'1-<:l I Revised 01112/01