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Home My WebLink About15-Development Services . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Funk, Director File: 1. 7221 OR'I'\ PIAL HAn Subject: Resolution awarding contract to Holland-Lowe Construction, Inc. for pavement rehabilitation on Highland Ave. from Sierra Way to Waterman Ave., Waterman Ave. from Base Line St. to 9th St., Foxcroft Way from Heritage Lane to Commercial Rd. and 9th St. from Arrowhead Ave. to Waterman Ave., per Plan No's. 10294 & 10264A. Dept: Development Services Date: November 20,2001 MCC Date: December 3,2001 Synopsis of Previous Council Action: 7/9/01 Allocation of $625,000 in the 2001/02 Capital Improvement Program (CIP) for Highland Ave. from Sierra Way to Waterman Ave., Waterman Ave. from Base Line St. to 9th St., Foxcroft Way from Heritage Ln. to Commercial Rd. and 9th St. from Arrowhead Ave. to Waterman Ave. (Account Nos. 135-378-5504-7222, and 129-367-5504-7200). Recommended Motion: Adopt Resolution ~~"w t~ James Funk Contact person: Mehran Sepehri, Senior Civil Engineer Phone: 5127 Supporting data attached: Staff Repart, Map, & Resa. Ward: 1 FUNDING REQUIREMENTS: Amount: $365,000.00 Source: (Acct. Nos.) 135-378-5504-7222, & 129-367-5504-7200 Council Notes: Acct. Description: Highland Ave.. Waterman Ave.. Foxcroft Wav pavement rehabilitation, and 9th St. pavement rehabilitation, from "H" St. tzrman Ave. Finance:~~<<,~~ .. / i2..k';ocl* 2.C:O\ -35'1 Agenda Item No. 15 , l} ; }Ol STAFF REPORT CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Subject: Resolution awarding a contract to Holland-Lowe Construction Inc. for pavement rehabilitation on Highland Ave. from Sierra Way to Waterman Ave., Waterman Ave. from Base Line St. to 9th St., Foxcroft Way from Heritage Lane to Commercial Rd. and 9th St. from Arrowhead Ave. to Waterman Ave., per Plan No's.10294 and 10264A. Background: This project consists of the removal, repair, and overlay of the street sections on Highland Ave. from Sierra Way to Waterman Ave., Waterman Ave. from Base Line St. to 9th St., Foxcroft Way from Heritage Lane to Commercial Rd., and 9th St. from Arrowhead Ave. to Waterman Ave. These sections of road experience significant vehicular traffic and the original pavement sections have deteriorated. They are currently in very poor condition, which is why staff is proposing to move forward with this project as soon as possible. Plan and specifications for this project are complete. The project is ready to be awarded. The estimated project costs are as follows: Construction Cost 257,980.28 Contingencies 40,000.00 Design, Inspection, and Contract Administration 77,019.72 Total $365,000.00 This project was advertised locally in the San Bernardino County Sun Newspaper, Construction Trend Newspaper, the City's web site, and with the San Bernardino Area Chamber of Commerce. The following five companies responded: Name of Bidder Citv Amount of Bid Holland-Lowe Construction San Bernardino 257,980.28 Matich Com. San Bernardino 271,271.00 All American Asohalt Corona 279,584.50 E.G. Homes Compo Yucaipa 292,973.97 Laird Construction Co., Inc. Rancho Cucamonga 307,214.65 Engineering Estimate 369,000.00 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Based on review of the sealed competitive bids received, staff has determined that Holland-Lowe Construction Inc., the apparent low bidder, has met the minimum requirements of the specifications and bid guidelines, and therefore recommends that the Mayor and Common Council award the referenced contract accordingly. Financial Impact: Funding for this project, in the amount of $625,000, has been included in the FY 01-02 budget. $450,000 is budgeted from AB 2928 Funds for Highland Ave., Waterman Ave., and Foxcroft Way, in account number 135-378-5504-7222 and $175,000 is budgeted from 1/2 cent Sales Tax and Road Tax for 9th Street, in account number 129-378-5504-7222. In a separate report staff is requesting that $241,000 of the funds budgeted in account 135-378-5504-7222 be transferred to another project. Assuming this request is approved there will be a remaining total balance of $384,000 for this project which is sufficient to cover all cost, which are projected to be $365,000. All costs incurred for Highland Ave., Waterman Ave., and Foxcroft Way will be charged to Account No. 135-378-5504-7222 and all costs incurred on 9th Street will be charged to Account No. 129-367-5504-7200. Recommendation: Adopt Resolution. ........ ,>*'..... "-' '- 1 2 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO HOLLAND-LOWE CONSTRUCTION INC. FOR PAVEMENT REHABILITATION ON HIGHLAND AVENUE FROM 4 SIERRA WAY TO WATERMAN AVENUE, WATERMAN AVENUE FROM BASE 5 LINE STREET TO 9th STREET, FOXCROFT WAY FROM HERITAGE LANE TO COMMERCIAL ROAD AND 91h STREET FROM ARROWHEAD A VENUE TO 6 WATERMAN AVENUE, PER PLAN DRAWING NOS. 10294 AND 10264A. 7 8 9 10 11 3 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Holland-Lowe Const. Inc. is the lowest responsible bidder for pavement rehabilitation on Highland Avenue from Sierra Way to Waterman Avenue, Waterman Avenue 12 from Base Line Street to 9th Street, Foxcroft Way from Heritage Lane to Commercial Road 13 and 91h Street from Arrowhead Avenue to Waterman Avenue, per plan drawing nos. 10294 & 14 10264A. A contract is awarded accordingly to said bidder in a total amount of $257,980.28, 15 with a contingency amount of $40,000, but such award shall be effective only upon being fully 16 executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby 17 authorized and directed to execute said contract on behalf of the City; a copy of the contract is 18 19 on file in the office of the City Clerk and incorporated herein by reference as fully as though 20 set forth at length. 27 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it 28 within sixty (60) days of passage of the resolution. #(5 lJ-fJ/ol - - 14 "'- -- 1 RESOLUTION OF THE MAYOR AND 2 BER.:'lARDINO AWARDING A CONTI INC. FOR PAVEMENT REHABILI 3 SIERRA WAY TO WATERMAN A\ LINE STREET TO 91h STREET, FO> 4 COMMERCIAL ROAD AND 91h S'j 5 WATERMAN AVENUE, PER PLAN DJ 'HE CITY OF SAN . CONSTRUCTION A VE!'I.'UE FROM mE FROM BASE .lTAGE LANE TO AD AVENUE TO :J264A. 6 I HEREBY CERTIFY that the foregoil by the Mayor and 7 Common CDunci! of the City of San Berna 8 9 10 11 12 13 ,', held on the _day of _,2001, by the following vote, to wi Council Members: AYES \BSENT ESTRADA LIEN MC GINNIS SCHNETZ 15 16 SUAREZ 17 ANDERSON 18 MC CAMMACK 19 20 21 22 The foregoing resolution is hereby app, 23 24 25 Approved as to 26 form and legal content: ,2001. 27 JAMES F. PENMAN, 28 City Attorney By: Q;:;.JMI Sp::i?:'..:7, CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: December 6, 2001 TO: Mehran Sepebri, Senior Civil Engineer FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2001-359 At the Mayor and Common Council meeting of December 3, 2001, the City of San Bernardino adopted Resolution 2001-359 - Resolution awarding a contract to Holland-Lowe Construction, Inc., for pavement rehabilitation on Highland Avenue from Sierra Way to Waterman Avenue, Waterman Avenue from Baseline Street to 9th Street, Foxcroft Way from Heritage Lane to Commercial Road, and 9th Street from Arrowhead Avenue to Waterman Avenue, per Plan Nos. 10294 and J0264A.. I am providing you with one certified copy of Resolution 2001-359 and four (4) original bound contracts. Please obtain signatures where indicated and return one fully executed original contract to the City Clerk's office as soon as possible. Please be advised that the resolution and contract will be null and void if not executed within 60 days, or by February 1, 2002. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. I hereby acknowledge receipt of the above mentioned documents. Signed: ~~ ~ / / Please sign and return. Date: /2-?- 0/ , ~': ** FOR OFFICE USE ONL Y - NOT A PUBLlC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM \5 Resolution" ZOO \ - 35 9 ~,._---~-~_._--_._._-- Abstain I Absent ~_ e-_~__~_____ Meeting Date (Date Adopted): '2- :"-0 , Item # Vote: Ayes :J. "1 Nays .b- Change to motion to amend original documents: Reso. # On Attachments: ~ Contract term: - Note on Resolution of Attachment stored separately: ~_ Direct City Clerk to (circle I): PUBLISH. POST. RECORD WTOUNTY Date Sent to Mayor: l2-4-0\ Date of Mayor's Signature: Date of Clerk/CDC Signature: 12-S-0( I Zc-S-O I NullNoid After~()_Q~~'C.Q~ By: =--____ Reso, Log Updated: ,../ Seal Impressed: ~__~_~._____ 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: / Date Returned: '2~\"'1-()\ See Attached: See Attached: Date Memo/Letter Sent for Signature: \'2 -Co --c, I Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234,655,92-389): Copies Distributed to: City Attorney >I" Parks & Rec. Code Compliance Dev. Services ./ Police Public Services Water Notes: fu., 1'10 ('O~-( Yes ./' No By Yes No v' By Yes No~ By Yes N07 By Yes No By EDA Finance,/' MIS Others: fl16rtl'-fTrJ Sci>8tl2- I BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: ~ Date: 1:;)-\9 -<ell Revised 01112/01