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Home My WebLink AboutR35-Economic Development Agency ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO FROM: Maggie Pacheco, Deputy DirectorlDirector SUBJECT: Housing & Community DeveQo ment r''''''PAL November 13, 2001 n i \.t II V ! CONTRACT EXTENSION - DIANA L. SANCHEZ, NEIGHBORHOOD INITIATIVE PROGRAM (NIP) COORDINATOR DATE: SvnoDsis of Previous Commission/Council/Committee Action(s): On November 9, 2000, the Redevelopment Conunittee recommended that this item be sent to the Community Development Conunission for approval. On November 20, 2000, the Community Development Conunission approved a one year contract extension in the amount of$61,500 for the Neighborhood Initiative Program Coordinator. On November 8,2001, the Redevelopment Conunittee recommended that this item be sent to the Community Development Conunission for approval. Recommended Motion(s): (Communitv Develooment Commission) MOTION: RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE CHAIRPERSON OR HER DESIGNEE TO EXECUTE THE ONE (I) YEAR CONTRACT EXTENSION IN THE AMOUNT OF $61,500 (THE "AMENDMENT NO.2"), TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY AND DIANA L. SANCHEZ, CONTINGENT UPON COUNTY OF SAN BERNARDINO APPROVAL OF NEIGHBORHOOD INITIATIVE PROGRAM (NIP) FUNDS Contact Person(s): Maggie Pacheco Phone: 663-1044 Project Area(s) All Ward(s): One - Seven (1-7) Supporting Data Attached: It'! Staff Report 0 Resolution(s) It'! Agreement(s)/Contract(s) 0 Map(s) 0 LelterlMemo FUNDING REQUIREMENTS Amount: $ 61,500 Source: NIP Funds Approved 917/99 Cooperative Budget Authority: Agency/County Agreement ~. rP~-- Maggie Pacheco, Deputy DirectorlDirector Housing & Community Development -'C-om;;;;~~i-;;;;jc;;~~~ii-Notes:-mm---'mmm---'---..m-------mm..m___'mm_________'___m____________mmm..mmmm'mmm'mmmm__'_ SIGNATURE: ~f1:::~'7t"C'l-Sd GVO:MP:lag:II-19-01 NIP Coordinator COMMISSION MEETING AGENDA Meeting Date: 11/1912001 Agenda Item Number: 1<..35" ECONOMIC DEVELOPMENT AGENCY STAFF REPORT Contract Extension - Diana L. Sanchez. Neil!hborhood Initiative Prol!ram (NIP) Coordinator BACKGROUND On September 7, 1999, the Community Development Commission approved the CooperativelDelegate Agreement ("Cooperative Agreement") between the County of San Bernardino and the Redevelopment Agency for implementation of the Neighborhood Initiative Program (NIP). The Cooperative Agreement was later amended in early 2001, to require and obligate the Agency to buy, rehabilitate and resell all HUD properties in six (6) of the NIP areas. The purpose of the NIP is to restore blighted and distressed communities within the County of San Bernardino, including the City of San Bernardino. Moreover, it is intended to stop deterioration and rekindle investment and neighborhood pride by reversing blighted conditions and revitalizing specific geographic areas of the City. On November 15, 1999, and subsequently amended in November 2000, the Commission approved a professional services contract with Diana L. Sanchez, to serve as the Agency's Coordinator and to coordinate programs as required under the NIP County/Agency Agreement. This contract expires on November 20,2001. CURRENT ISSUE To continue the implementation of the NIP Program, it is necessary to extend Ms. Sanchez's contract for another year, subject to reimbursement by the County of San Bernardino in the amount of$61,500. The NIP Coordinator's role and duties include: organizing neighborhood meetings, establishing a rapport with target area residents, coordinating neighborhood clean-ups and beautification projects, marketing, development of a homebuyer strategy to encourage renters to buy in the NIP areas, processing mortgage assistance loans in the NIP target areas, and coordinating team meetings and projects with other City Departments and Agencies, etc. One of the most significant additional duties that the NIP Coordinator has undertaken over the last year is the coordination of all the real estate transactions between the County and the Agency and the management and implementation of the Exterior Beautification Grant Program for Target Area #1. Originally it was contemplated that the County would administer the Exterior Beautification Program directly. --------------------------------------------------------------------------------------------------.------------------.---------------------. GVO:MP:lag:II-19-01 NIP Coordinator COMMISSION MEETING AGENDA Meeting Date: 11/19/2001 Agenda Hem Number: R.3s- Economic Development Agency Staff Report NIP Coordinator Contract Extension November 9, 2001 Page Number -2- Additional duties included but are not limited to: developing specifications for the exterior beautification program, such as landscaping and painting, reviewing and approving grant applications, interviewing and determining applicant eligibility for grant approval, supervising the construction activities of the NIP contractors, including the monitoring of ARR Contractor expenses, processing contractor payment requests, coordinating inspections with the City's Building Division, preparing monthly reports for the County to transmit to HUD, tracking the Agency/City investment of funds in the NIP areas, submitting invoices to the County for Agency reimbursement. Please refer to Attachment I, which describes the Coordinator's accomplishment for the past year. The Coordinator will continue to work under the direction and supervlSlon of the Deputy Director/Housing & Community Development Director. ENVIRONMENTAL A professional services contract is exempt from the California Environmental Quality Act (CEQA) and the National Environmental Protection Act (NEPA). FISCAL IMP ACT Under the Agreement with the County, the Agency is required to advance all costs associated with the County/Agency contract based on the commitment that the County will reimburse the Agency for the pre-approved costs. The NIP Coordinator contract extension in the amount of $61,500 is contingent upon County reimbursement of expenditures. It should be noted that the County has already provided the Agency a written commitment to fund administration of the NIP program for the year 2002 in the sum of $1 00,000. RECOMMENDATION That the Communit ent Commission adopt the attached Resolution. .; ~~ "Z/"" Maggie Pacheco, Deputy DirectorIDirector Housing & Community Development _________________________4__________________________________________________________________________________________________________________ GVO:MP:lag:ll-19-01 NIP Coordinator COMMISSION MEETING AGENDA Meeting Date: 11/19/2001 Agenda Item Number: R.. 3~- '. 1 r \-.. 2 3 4 5 6 7 8 9 10 11 12 13 14 r 15 '- 16 17 18 19 20 21 23 24 25 26 27 28 I""" \,.... ~.1l\P'0/7 ,~~~)j RESOLUTION NO: RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE CHAIRPERSON OR HER DESIGNEE TO EXECUTE THE ONE (I) YEAR CONTRACT EXTENSION IN THE AMOUNT OF 561,500 (THE "AMENDMENT NO.2"), TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY AND DIANA L. SANCHEZ, CONTINGENT UPON COUNTY OF SAN BERNARDINO APPROVAL OF NEIGHBORHOOD INITIATIVE PROGRAM (NIP) FUNDS THE COMMUNITY DEVELOPMENT COMMISSION ACTING ON BEHALF OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. The Chairperson of the Community Development Commission or her designee is hereby authorized and directed to execute on behalf of said Agency the one (1) year contract extension ("Amendment No.2") to the Professional Services Agreement by and between Diana L. Sanchez ("Consultant") and the Redevelopment Agency ("Agency") to provide assistance to the Agency in the implementation of the Neighborhood Initiative Program (NIP) pursuant to the Cooperation Agreement between the Redevelopment Agency and the County of San Bernardino (the "County') as approved by the Community Development Commission on September 7, 1999 and as subsequently amended on March 19,2001 and is on file with the City Clerk. SECTION 2. The Executive Director of the Agency is hereby authorized to 22 make minor corrections, additions, and clarifications to the Agreement, provided said changes are approved by Agency Counsel and are not substantive in nature, and do not increase the monetary impact to the Agency. SECTION 3. The authorization to execute the above referenced Amendment No. 2 is rescinded if the parties to the Amendment fail to execute it within sixty (60) days of the passage of this Resolution. //// lIlt fIll J;-35 II. /4Ij .01 7 thereof, held on day of 8 9 COMMISSION MEMBERS: AYES 10 ESTRADA 11 LIEN 12 MCGINNIS 13 SCHNETZ 14 SUAREZ - ANDERSON 15 '- MCCAMMACK 16 17 18 1 ~ '- 2 3 4 5 6 r \".... RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE CHAIRPERSON OR HER DESIGNEE TO EXECUTE THE ONE (t) YEAR CONTRACT EXTENSION IN THE AMOUNT OF $61,500 (THE "AMENDMENT NO.2"), TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY AND DIANA L. SANCHEZ, CONTINGENT UPON COUNTY OF SAN BERNARDINO APPROVAL OF NEIGHBORHOOD INITIATIVE PROGRAM (NIP) FUNDS I HEREBY CERTIFY that the foregoing resolution was duly adopted by Community Development Commission of the City of San Bernardino at a meeting ,2001 by the following vote, to wit: NAYS ABSTAIN ABSENT Secretary 19 The foregoing resolution is hereby approved this _day of ,2001. 20 21 22 Judith Valles, Chairperson Community Development Commission Of the City of San Bernardino 23 24 Approved as to form and Legal Content: 25 NIP Exten$ion 01 26 By: Agency Counsel 27 28 '- r '- ,- --- . REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT to Professional Services Agreement dated November 15. 1999 and as s!-lbsequently amended March 19,2001 and referred to as ("Amendment No.2"), is made and entered into this 19th day of November, 2001 by and between the Redevelopment Agency of the City of San Bernardino, a public body, corporate and politic; referred to as ("Agency"), and Diana L. Sanchez, referred to as ("Consultant"). Agency and Consultant agree as follows: WITNESSETH WHEREAS, Agency and Consultant have previously entered into Agreement dated November 15. 1999 referred to as ("Agreement"), and as subsequently amended on March 19, 2001 for the purpose of implementing and administering the Neighborhood Initiative Grant Program (the" NIP Program"); and WHEREAS, Agency and Consultant desire to amend the Agreement (the "Amendment No.2") to extend the Agreement for an additional one (1) year as provided herein, NOW, THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived therefrom, the parties agree to modify the Agreement in the following two areas only: 1. Section 3. Terms (a): This Amendment No.2 to the Agreement shall provide for the Agreement to be extended for an additional one (I) year, commencing on November 20,2001 and shall remain in full force and effect for a period of twelve months thereafter, unless terminated sooner for the convenience of either party as provided in Section 24 of the Agreement. It is further understood between the P:\fOl'Ul'i\Housing FOITIlS\Housing Misc\NJP ExtensionOl.dlx Date Created, tt/09101 \"- ,- "- - '- ," parties that this Amendment No. 2 is conditioned upon the Agency receiving Neighborhood Initiative Program (NIP) funds pursuant to the County of San Bernardino and Redevelopment Agency September 7, 1999 Cooperative Agreement. Should the NIP Funds not be available to the Agency, then this Amendment No, 2 shall terminate upon such notice to the Agency that NIP Funds are no longer ava!lable. Section 8 - Comoensation: The maximum compensation for services rendered under the Amendment No.2, including all Consultant's costs shall not exceed $61,500. During the term of this Agreement, Agency shall pay Consultant this compensation in twelve (12) equal installments on a monthly basis. Consultant shall provide an itemized invoice to the Agency. Said compensation shall be considered full and complete reimbursement for all Consultant's costs associated with the services provided hereunder. IN WITNESS WHEREOF, the parties have caused this Amendment No.2 to the Professional Services Agreement to be executed as of the day and year first written above. REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO CONSULTANT Gary Van Osdel, Executive Director Diana L. Sanchez Approved as to form and Legal Content: Agency Special Counsel P:\fonns\Housing Form!l\Housing Misc\NIP ElttensionOI doc Date Created: 11/09/01 ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): ~ Item # e::s 5 Resolution # Vote: Ayes I-S, f') Nays h Abstain €r Change to motion to amend original documents: .- C Oc..-!2Ml-S.:2 Absent " Reso, # On Attachments: ~ Contract term: - Note on Resolution of Attachment stored separately: -=-- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY NullNoid After:101:) DAfz" I 1- \.\<' !~ By: - Date Sent to MaYOrf>r t \/'LI )0' Date of Mayor's Signature: ~ Date ofClerk/CDC Signature: ~ Reso. Log Updated: ~._~_~ Seal Impressed: ,/' Date Memo/Letter Sent for Signature: 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: Date Returned: Request for Council Action & Staff Report Attached: Yes L Updated Prior Resolutions (Other Than Below): Yes Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes Updated CDC Personnel Folders (5557): Yes Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No No~ N04 No I' Copies Distributed to: City Attorney Parks & Rec. Code Compliance Dev. Services EDA ;/ Finance V MIS Police Public Services Water Others: Notes: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.) Ready to File: ~ Date: ~ Revised 0111210 I