HomeMy WebLinkAbout14-Development Services
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date:
November 5, 2001
C,..,.. ''''L
:;.; ""... t. \
6.14-7107
Subject: Authorization for the Director of
Finance to amend FY 2001/02 budget and
authorization to execute Change Order No.
One to contract with Anthony Marmolejo
Construction Company, Inc. for
modifications to the Seccombe Lake
Activity Center to meet Americans with
Disabilities Act Standards (ADA). per
revision nos. 1 and 2 of plan no. 10214.
From: James Funk, Director
Dept: Development Services
File:
MCC Date: 11/19/01
Synopsis of Previous Council Action:
07112/00
Allocated $64,300 in the 2000/01 CIP for Seccombe Lake Activity Center
improvement.
Authorized Director of Finance to amend FY 2000/01 budget and adopted
Resolution awarding contract to Anthony Marmolejo Construction Company,
Inc. for modifications to the Seccombe Lake Activity Center to meet Americans
with Disabilities Act Standards (ADA).
OS/21/01
Recommended Motion:
I. That the Mayor and Common Council authorize the Director of Finance to amend the FY
2001/02 budget to increase the budget in Account No, 243-363-5504-7107 by $19,000.00
and reflect the associated reduction in Account No, 243-000-3405 (Unappropriated Park
Construction Fund); and
2. Authorize the execution of Change Order No. One in the amount of $13,563,93 to contract
with Anthony Marmolejo Construction Company, Inc. r revised entry details per revision
nos. 1 and 2 of plan no. 10214.
Contact person:
Michael Grubbs, Field Engineer
Phone:
5179
Supporting data attached: Staff Report & CCO #1
Ward(s):
1
FUNDING REQUIREMENTS: Amount:
$19,000.00
Source:
Acct. No, 243-363-5504-7107
Acct. Description: Seccombe Lake Activity Center
Finance:
Council Notes:
. I
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Agenda Item No. /1
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Authorization for the Director of Finance to amend FY 2001/02 budget and authorization to
execute Change Order No. One to contract with Anthony Marmolejo Construction Company,
Inc. for modifications to the Seccombe Lake Activity Center to meet Americans with
Disabilities Act Standards (ADA) per revision nos. 1 and 2 of plan no. 10214.
Backl:round:
The Parks and Recreation Department requested that the Public Works Division administer the
design and construction of the subject project which consists of removal and reinstallation of
partition walls, toilets, and sinks in the men and women's restrooms, and modification to the
path of travel from the parking lot to the Parks and Recreation Department's main office aIlIlex
building at 555 North Sierra Way. These modifications are necessary in order to meet
Americans with Disabilities Act (ADA) requirements.
Bids were received and a contract in the amount of $70,528.00 was awarded to Anthony
Marmolejo Construction Company, Inc. on May 21,2001.
Upon start of construction, it became apparent that certain changes to the plans were needed to
assure a safe and fully functional project. Please see the attached Change Order No. One for
details of the changes.
These project changes will also result in increased inspection costs related to the change order
work. Therefore, we are recommending that a total of $19,000.00 be transferred from account
no. 243-000-3405 (Unappropriated Park Construction Fund) to cover the cost of this change
order and the additional inspection costs.
Financial Impact:
To cover the cost of this change order and the cost of increased inspection, staff is requesting
that the Director of Finance be authorized to amend the FY 2001/2002 budget increasing the
budget in Account No. 243-363-5504-7107 by $19,000.00 and reflect the associated reduction
in Account No. 243-000-3405 (Unappropriated Park Construction Fund).
Recommendation:
1. That the Mayor and Common Council authorize the Director of Finance to amend the FY
2001/02 budget to increase the budget in Account No. 243-363-5504-7107 by $19,000.00
and reflect the associated reduction in Account No. 243-000-3405 (Unappropriated Park
Construction Fund); and
2. Authorize the execution of Change Order No. One in the amount of $13,563.93 to contract
with Anthony Marmolejo Construction Company, Inc. for revised entry details per revision
nos. I and 2 of plan no. 10214.
DEVELOPMENT SERVICES DEPARTMENT
""
300 North "0" Street. San Bernardino. CA 924t8-000t
Planning & Building 909,384.5057. Fax: 909.384.5080
Public Works/Engineering 909,384,5111 . Fax: 909.384.5t55
www.ci.san-bernardino.ca.us
CONTRACT CHANGE ORDER NO. ONE
FILE NO, 6.14-7107
DATE: OCTOBER 23, 2001
PROJECT: MODIFICATIONS TO PROVIDE DISABILITY ACCESS AT THE
SECCOMBE LAKE ACTIVITY CENTER LOCATED AT THE PARKS &
RECREATION DEPARTMENT MAIN OFFICE ANNEX AT 555 N.
SIERRA WAY PER PLAN NO 10214.
TO: Anthony Marmolejo Construction Company inc.
952 E. Ramsey Street, Suite B
Banning, CA 92220
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
Description of Chanl!e Cost
Move new ADA entry from north side of building to west side of building
near the northwest corner, construct a "Storefront" over the new entry,
construct handicap accessible ramp at new entry to building and modify $13,561.93
interior walls to conform to new entry arrangement per revision nos, 1 and
2 of plan no. 10214.
JUSTIFICATION:
Upon start of construction, it was discovered that the proposed new entry on the north side of
the building could not be made handicap accessible because the existing building floor was
approximately 8 inches below the adjacent outside ground. Cutting a handicap accessible entry
through the north wall could have resulted in drainage water flowing into the building from
rainfall and from landscape irrigation. There was no readily available method of conveying the
water away from the building at the designed entry location.
To correct the problem, the Architect revised the plans by moving the handicap accessible
entrance to the west side of the building near the northwest corner. In addition, a covered
entry (storefront) was designed to shield the new entry from the westerly sun and to prevent
water from entering the building during rainstorms. In order to make the new entry handicap
accessible it was necessary to install a sloping ramp from the new entry to a location 26' 8"
Contract Change Order No. One
Modifications To Provide Disability Access At The Seccombe Lake Activity Center.
Page 2 of2
into the building and to modify interior walls to fit the ramp. The Architect worked closely
with City staff and performed the design changes at no additional cost to the City.
The new ramp and related interior remodeling resulted in additional costs to the Contractor.
After some negotiation between the Contractor and City staff, an amount of $13,561.93 was
agreed to be a fair and reasonable price for the extra work involved in the change order.
Attached is a copy of the final proposed cost of the change order as submitted by Anthony
Marmolejo Construction Company, Inc.
Details of this Change Order were reviewed and approved by John Kramer, Acting Director of
the Parks and Recreation Department prior to proceeding with the work.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Bid Amount............................................................... .$70,528.00
Increase due to CCO#I - ......................................................... .$13.561.93
Revised Contract Amount ................... .................................... .$84,089.93
Additional time to complete Contract due to this Change Order .......15 Working Days
This change order represents 19.2% of the original contract amount which exceeds the
contingency amount approved as part of the contract award by the Mayor and Common council
at their regular meeting of May 21, 2001. A budget adjustment will be processed to cover the
cost of this change order.
Accepted
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved:
LAMBCO ENGINEERING INC.
By:
By:
-
James Funk
Director. Of Development Services.
Title:
Date:
Date:
Approved by Mayor and Common Council
Date:
Item No.
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