The URL can be used to link to this page

Home My WebLink About09-City Administrator C ,-,' '.. L : i . j ....... ~ rl CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Fred Wilson City Administrator Subject: Request for waiver of fees - YMCA Children's Christmas Parade - December 1, 2001 Date: November 6, 2001 Synopsis of Previous Council Action: The Mayor and Council has approved waiver of fees for this event for the last several years. Recommended Motion: That the request for a waiver of fees in the amount of $2,587 for facility, personnel and equipment costs associated with the 24th Annual YMCA hildren's Christmas Parade, be approved. Contact person: ~r..tI Wilenn Phnnl:'" !;177 Supporting data attached: yes Ward: 1 FUNDING REQUIREMENTS: Amount: $2,587 Source: (Acct. No.) 001-091-5186 (Arrt n~c:,..rirtinn) Finance: Council Notes: Agenda Item No. --9 l/J}q/DI CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT: Request from the YMCA of San Bernardino for a waiver of fees in the amount of $3,787 to cover City departmental costs connected with their 2001 Children's Christmas Parade scheduled for December 1, 2001. BACKGROUND: On Saturday, December 1, 2001, the San Bernardino YMCA will conduct its 24th Annual Children's Christmas Parade beginning at 11 :00 a.m. at the comer of 6th and E Streets. Over 2500 children are expected to participate and over 5,000 people are expected to attend the event. The Committee is requesting a waiver of City fees in connection with the event. These fees include: Department Fees Traffic Engineering: $ 931 for barricade placement/removal Police $1,281 for personnel/vehicles/equipment Public Services $375 refuse collection TOTAL $2,587 Non waivable fees and refundable securitv deposits: Traffic Engineering $ 1.200 barricade deposit TOTAL $1,200 The Mayor and Council approved the waiver of fees for this event last year. At the request of the Chairman of the Ways and Means Committee, this item was referred directly to Mayor and Council for action. FINANCIAL IMPACT: These costs will be reimbursed back to the individual departments from the $50,000 contingency amount contained in the civic and promotion fund (001-091-5186). RECOMMENDATION: Approve waiver of fees. Y YMCA of the East Valley 808 E, 21st Street San Bernardino, CA 92404 Phone 909-886-4661 Fax 909-886-3151 October 31, 2001 Mayor Judith Valles & Common Council City of San Bernardino 300 North D Street San Bernardino, Ca 92418 Dear Mayor & Council The YMCA of San Bernardino is currently planning for the 24th Annual YMCA Children's Christmas Parade. The parade will be on Saturday December 1, and will start at 11 :00 A.M. at the comer of 6th and E Street. This year costs for police services, and barricades, to be provided by the City of San Bernardino, have been estimated to be $ 2.587 dollars. We are again planning to have over 2500 children participating in the parade, and over 5,000 people attending the parade. This event is filmed live and will be re-broadcast at different times. The YMCA of San Bernardino is asking that the City to waive the fees so that we may be able to continue letting all kids participate in the parade for free. We at the YMCA believe now more then ever, that we take pride in our community, hold dear to its values, and that we continue with our cherished traditions. J2~ Jack Avakian YMCA Children's Christmas Parade Chairman ., CITY OF SAN BERNARDINO REQUEST FOR WAIVER OF FEES FOR CITY SERVICES, PERSONNEL & EQUIPMENT Aooroval offee waivers are rlranted bv the Mallor and Council Allow 60 dalls from receiot o( IIDDliclltion bl! Cilv Administrator's Office (or Drocessinl!. Date Submitted 11/05/01 Contact City Administrator's Office 909384-5122/Fax909384-5138 Name of Applicant/Organization YMCA San Bernardino Contact Person Jack Avakian Address 808 E. 21 St SB 92494 PhonelFAX 886-4661 phone 886-3151 fax Activity for which Waiver(s) are requested 2001 Children I s Christmas Parade Date(s) of event/activity 12/1/01 Location of event/activity E st. Between 6th and Rialto Date and Time of Set Up and Take Down of Event q. n n ."I m _? . n n p m PART I: MUST BE COMPLETED AND SUBMITTED BY ORGANIZATION BEFORE REVIEW BY CITY DEPARTMENTS ProDosed Budl!et for Event Estimate Personnel (Salaries, Overtime etc.) ."I" ~. ,...~ Office Suoolies <,. Postalle ". Printml! S,n Eauioment Rental ITn" r,ri- Ann,i-pA Security Food/Refreshments o?<n Facility Rental Insurance Decorations Utilities 'w on rn ,.' Advertisinj,t ~, ,~ k , ., .ro Promotion hnnh;po on~ r;hh;"n: t77n Trophies Scholarshios Special Equioment Sanitation Facilities 4:..? n _ 1 I? 'h "" 1 -F h OHn Other Antidnated Revenue from Other Sources Estimate 1. Due,neee, u~un '.JU" ,"~'PU~H P ,NU ,UUU 2. ,<ov, ,-,au HOV 'ovv Total Cost of Event to Applicant LESS revenue " <. PART II: TO BE COMPLETED BY CITY DEPARTMENTS PRIOR TO CONSIDERATION BY WAYS AND MEANS COMMITTEFJMA YOR AND COUNCIL ACTION AppliclInt is responsible for contllcting City departments and other outside IIgencies for requests for services. Citv Denartmental Services Reouested Fee Waivers Administration 909 384-5122 Estimate Filmin2 Permit Street Banner Police 909384-S735 Traffic Control 1 281 Security Personnel Develonment Services 909384-50S7 Oeneratorffemoorarv Power Pole TUP Public Services 909384-5140 Trash Services (boxes, bins, liners) $ 375 Street Sweeping After Event Clean-Uo Parks, Recreation, COnullunity Services 909384-5031 Park Use Stadium Use Facilitv Use Public W orksJTraffic Engineering 909 384-5084 Sims Barricade Placement/Removal $931 Facilities ManaJl;ement 909384-5244 Civic Center Use Custodial Services SoundlPA Svstem Use NON W AlV ABLE FEES County Environmental Health 909 884-4056 (food service Alcoholic Beverue Control 909782-4400 (alcohol sales) Barricade Deposit $1 , 2 0 l>>erformance Bond Clean Uo/Securitv Deoosit Fire Inspection Fee Fire Permit Fee Fire Personnel Stand-by Fee Business Registration Vendor Fee 8 8 0 0 0 0 . 0 0 0 0 u g .,; :i :i .; .; c: <C 0 0 .. 0 '" - '" '" 'ii <:5 on .; 0; o? o? III '" '" '" N 'tl c: ~ .. .. .. .. .. .. ... 0 0 0 "! 'tl .,; U; '" .. '" N C .j '" .. i5 i > ~ '0 C ~ 0 ~ .. .. N 8 0 0 8 S! "! 0 C; 'tl .,; u; 0 <ci S '" "' r- ~ '" N '" .. .j '" 0; on . ::E ~ - ... 0 & 0: ... ~ Ul . > 0: ~ .... w > g ;;: : .. .. .. .. ~ ... .... w w ... Q w !;( 0. U .. .. ;: '5 .. :i u 'tl .. 3 Q l; l; g, {3. <.l 0. :i .. ~ .. c: ::;; 'tl 0 Ul .. .0 .. I- .0 'tl c: CZ 0. Ul C 0 8 w .. 0 II N :l 0 0 > u 0 a w ::;; 0:: U N W 0: .. 0: .1l .. ~ w 'e " " E 15 E ~ 8 E ~ 0 " <.l ~ ,~ 15 III 'B Ii; I!! " .0 B u x E 'in c: .E UJ .. ~ ~ Ii c: .c: 0 <.l .. .0 ,Q N 0 .0 U C '2 0. cz 'E ~ .. .. c: 0. f' .. ~ c: ~ .. 0 0 ~ I <.l .. e ~ '" '" "' ... : >> ,., '(l - u .. c: . c: .!! ~1;j " '" '" 012 ,~ !,! 0 H c - ';;; 0 8 ~ <.l 0 0 '" 'E'E .. 1i1 1i1 c: E E .~ 'ij - c: o 0 0. <:s <:s . O<.l UJ ~ 0.